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Frequently asked questions
The following FAQs cover the most common questions asked by our library users about printing, scanning, copying and copyright in Newcastle City Libraries. Printing, scanning and copying related activities include the use of library multifunction printers plus the capturing of images from user owned mobile devices e.g. digital cameras & mobile phones. The FAQS are provided as information to Newcastle City Libraries’ users and should not be regarded as legal advice.
Yes – the majority of our libraries & service points have multifunction printers and desktop scanners for you to use.
Printing is possible from all our library public PCs You will need to be a library member to use the library public PCs. Join the library free of charge.
There are charges made for using the multifunction printers and also for printing from library public PCs – please see our library fines and charges.
You may copy from material which is currently in copyright, without seeking the permission of the copyright holder, only if copies are made for the purposes of private study or research for a non-commercial purpose.
Only single copies from originals may be made and should be of no more than a fair and reasonable proportion of the whole work.
Whenever practicable, please ensure that you mark any copies you make with source details, both as an acknowledgement and for future reference.
Yes – limited copies of works can be made on your behalf by library staff, without permission of the copyright holder. Copies can only be made for the purposes of private study or research for a non-commercial purpose. You will be required to complete a copyright declaration form in advance of the making and supply of any copies.
The amount that can be copied by staff on your behalf is restricted to
Whenever practicable, please ensure that you mark any copies made on your behalf with source details, both as an acknowledgement and for future reference.
Library material may be reproduced in an accessible format for a disabled person by library staff if suitable accessible formats are not commercially available. Please ask any member of staff for assistance.
In order to avoid possible damage to fragile or rare items, photocopying of certain categories & types of material may not be permitted. Fragile or rare items include bound volumes where the spine may be damaged through photocopying. The use of users’ own digital cameras and personal scanners by users for copying such material is permitted subject to the terms of the relevant copyright restrictions.
Library staff may copy on your behalf a reasonable proportion of an Ordnance Survey map in copyright under section 42 of the Copyright, Designs & Patents Act 1988 as amended.
Copies can only be made for personal, non-commercial use. Up to 4 identical copies, not exceeding A4 size, of the same map extract may be made from any one Ordnance Survey map. This also includes any Ordnance Survey based mapping produced by commercial publishers. You will be required to complete a copyright declaration form in advance of the making & supply of copies. Please note that copies of Ordnance Survey maps may not be made for planning permission purposes.
If you have reason to believe that your copying is to be used for a direct or indirect commercial purpose, then prior permission from the copyright holder is required or payment of a copyright fee. Please ask any member of staff for assistance.
The deliberate infringement of copyright is a legal offence. It is the responsibility of the person carrying out the copying to stay within the law. Newcastle City Council will accept no liability for infringement of copyright legislation or of the above rules.
Generally, for published material (literary, dramatic, musical and artistic), a work will remain in copyright until 70 years after the death of the author/ creator.
Exceptions to this rule include;
New accordion content
Orphan works are creative works or performances that are subject to copyright for which one or more of the copyright holders is either unknown or cannot be found. For information on how to copy/use an orphan work, please visit the guidance published in GOV.UK.
There are a number of websites offering access to copyright and royalty-free images, sound recordings and videos. Please always check the terms and conditions of the website and/or object before you use anything. Creative Commons (CC) is a non-profit organisation that provides free licences for creators to use when making their work available to the public.
You can search for works licensed under the Creative Commons scheme: Creative Commons Search.
If you have any questions about copyright, please do not hesitate to ask assistance of a member of staff.
Web based information sources on copyright include the following:

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DataDrivenInvestor
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The use of paper forms of documentation is rapidly dwindling. Increasing numbers of governments are realizing that going paperless saves both time and money. If a document is legally binding, it doesn’t need to be physically signed by the parties involved.
It was the COVID-19 epidemic that spurred the majority of companies to adopt paperless. Electronic document signing software has been embraced by businesses at an astronomical rate. The use of electronic document signing software makes it possible to digitally sign key documents such as contracts and invoices.
The use of best document signing software will only grow in the future. A snag in this adoption, however, is the need to select the appropriate electronic document signing software free.
There are a number of programs that allow you to type, draw, and digitally add to the papers, making this procedure difficult.
With so many options for the best electronic document signing software, it’s no wonder that the workplace is becoming digital. As part of the workplace’s digitalization, it encompasses technologies like corporate mobility, digital information management, and more.
As soon as you’ve landed on this page, we’ll walk you through the process of selecting the best document signing software for business.
The best document signing software for small businesses may be found in the list provided below.
To sign and submit papers electronically, there is no better program than this one. Automating and optimising operations, gaining access to payments, and keeping track of paperwork are all made easier with its support.
Reusable templates in this program make mailing papers a breeze and a time saver. SignNow’s workflows let you bundle documents and transmit them to specific people depending on their roles. After signing a document, SignNow allows you to choose from a variety of options for how the document will be handled.
WeSignature is a current example of best document signing software for business that allows users to digitally sign papers. This app has been used by a large number of professionals for both personal and professional reasons.
Individuals and businesses may sign a wide range of online documents using this easy, fast, and painless program. The WeSignature software allows you to sign documents, fill out paperwork, and follow up with the recipients on a regular basis once you’ve adopted the program.
For years, it’s been the greatest tool for electronically document signing in the industry. Once you start utilizing WeSignature, you’ll be amazed at how quickly your documents will be delivered. With the use of this technology, enterprises may send out a large number of papers simultaneously.
Signaturely is another popular best document signing software. Many individuals choose it when they want a quick and easy approach to get their documents officially signed. The ease with which it may be used makes Signaturely a standout. Online document signing is made simple with our user-friendly and speedy platform.
Signaturely is unique in that it focuses on removing features rather than adding new ones. It focuses on streamlining the signing process by eliminating any stages that aren’t absolutely essential.
DocuSign, with its electronic document signing capabilities, is also a preferred platform. One of the key reasons why the firm has been able to maintain its position as a market leader is because of its simplicity of use.
DocuSign makes it simple to upload documents, add a signature box, and email signed documents to recipients. Teams may easily sustain momentum when sending and receiving critical papers as a result of this.
If you use Google Docs or any other spreadsheet for business, you can easily create electronic signatures using DocuSign and your Google Drive account.
You may use DocuSign to electronically sign papers that can be readily integrated with a wide range of products since it is simple to use and straightforward to understand.
Document signing software like HelloSign is highly regarded for the unique capabilities it offers. It excels in the areas of personalization, client service, and pricing flexibility. Embedding and branding the signature alternatives in the papers is also made possible by the API.
It also offers a wide range of extensions and integrations that are compatible with all major online signing rules. It is the greatest electronic document signing software owned by Dropbox, and it has excellent connectivity with many other products, like Google Suite, Gmail, and more.
With Adobe Sign, you can manage your processes from any place and on any device because of its feature-rich software. Using this program to sign papers is a common practice because of the ease with which it creates an electronic signature in word format.
In addition to its focus on worldwide compliance, Adobe Sign is noted for its extensive interaction with third-party applications. For both electronic and digital signatures, it has a wide range of options.
Electronic document signing software like this one is well-known for its user-friendliness and simplicity of use. A free document signing software for business that aids in document management is provided by this service. There is also an automatic workflow, audit history, as well as a drag and drop connection included.
Additional interfaces include CRM, file storage, and payment options for PandaDoc users. The contract management software PandaDoc is worth a try for those searching for an efficient solution.
Electronic document signing software free that is utilised by a large number of companies. Many hours may be saved by using this service, which is also consistent with e-signature requirements.
In addition to document monitoring, configurable workflows, and automated reminders, this tool offers a free plan.
This is another excellent electronically best document signing software for business. It’s one of the greatest apps for personal usage of electronic signatures. You may begin uploading papers, preparing them for signatures, and submitting them immediately after signing up for a free trial.
SignEasy is compatible with a broad range of third-party apps and can be easily integrated into your existing workflows. You don’t have to worry about opening, signing, and sending documents using Gmail. Finally, you may take use of a variety of features, like automated reminders, tracking, and signature sequences, among others.
If you need legally enforceable electronic signatures but don’t want to spend a lot of money, Eversign is a perfect option for you. For a low monthly subscription, you can send a large number of documents without incurring additional charges.
Audit trails, contract management, and app connections are all included in Eversign’s basic features. If a company is trying to expand its user base, or if it wants additional incentives like in-person signing, there is no additional cost.
Electronic signatures are quick, simple, and secure using RightSignature. It’s one of the greatest solutions for mobile electronic signature software since no apps need to be downloaded or installed. With RightSignature, you can drag and drop form fields into PDFs, much like other document electronic signature providers.
Multiple papers may be submitted simultaneously, as well as templates created and shared with others. Documents may be sent out and signatures requested in a certain order.
Custom branding, team stats, and the option to request signer attachments are included in the higher-level plan. While RightSignature’s connectors and partner options are attractive, the company falls short of interacting with a more diverse technology stack.
Even if the price of eSign Genie appears to be a bargain, it’s actually a high-quality digital signature service. eSign Genie, despite its modest price, is packed with features that make the e-signing process easier and more convenient for both signers and corporations. Connecting to eSign Genie is as simple as establishing a network connection and using the form signing tools.
As opposed to alternatives like PandaDoc or GetAccept, eSign Genie can help you collect electronic signatures at a fraction of the expense. The pay-as-you-go option for infrequent clients is one of the most interesting parts of the business. Additionally, the Professional plan allows for the signing of documents in person and assigning signers, both of which are generally reserved for more expensive e-signature programs.
For senders that need to distribute several documents each month, SignRequest looks to provide a lot of functionality and customization choices. A post-signature landing page and the option to change the document signing sequence are all included in the Professional plan when generating documents for multiple signers. For small business owners that don’t need to send a lot of paperwork each month, this platform has everything you’ll need to get your docs out there.
SignRequest’s document management features make it easy to keep track of what paperwork is still pending and what paperwork has been completed. With the ability to create templates, collect signer attachments, and even select the authentication mechanism your signatures may utilise to authenticate themselves, SignRequest is a best document signing software for business or anybody looking for a quick and easy way to sign.
You may use it with a wide variety of business apps thanks to its cloud-based best document signing software for business, it may help speed up internal and external sign offs, decrease the need for paper procedures and boost team efficiency.
DrySign is compatible with Google Drive, Dropbox, OneDrive, and Salesforce. At the same time, it may be used on desktops, laptops, and mobile devices.
This approach conforms with a number of electronic signing requirements, including the ESIGN Act and the UETA. Smart tracking, audit trails, and multi-factor authentication are provided in DrySign in order to help enterprises lower the risk associated with their transactions.
Thanks to the platform’s dashboard, all documents and activities may be viewed at once. It is possible to request multiple signatures, establish automated notifications, view changes in real time, alter document fields and upload bulk files, and many more options are available.
Using KeepSolid Sign, users may electronically sign a variety of documents, including contracts, transactions, and other types of agreements. This product may be set up in the cloud or on-premises.
It is possible to sync documents across several devices, such as PCs, tablets, and smartphones, using KeepSolid Sign. AES-256 encryption is used to safeguard the data in the system. The firm also offers mobile apps for iOS and Android devices.
It is possible for users to sign and annotate files even while they are not connected to the internet, and the edits are then kept. An activity dashboard supplied by the service allows users to keep tabs on the progress of a particular document.
Using document signing software for business to electronically sign papers in the future will save both time and money, making it a need in the near future. Using online document signing software, businesses may keep track of their activities and even set reminders.
Using online best document signing software makes it possible to enhance your journey and provide a helpful signing experience. Take your time, learn more about the applications we’ve already listed, and make an informed selection before committing to one of them.
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St. Louis, MO (PRWEB) February 02, 2015
EDCO® Health Information Solutions has announced a groundbreaking update to their patented medical record scanning and indexing software, Solarity®. Now, healthcare facilities utilizing Solarity have access to tools that will dramatically reduce mixed patient errors, as well as other enhancements that will drive productivity and quality improvements in the scanning and indexing process.
Electronically filing patient records to the incorrect patient chart in the document scanning process is a common, but critical, error with many undesirable downstream effects on patient care, privacy, and compliance. As part of the 4.0 release, Solarity now includes advanced misfiling detection rules which dramatically decrease the opportunity for documents to be electronically filed to the incorrect patient chart.
“The enhancements to Solarity in the 4.0 release provide healthcare facilities with critical tools to assist in achieving world-class accuracy in the indexing process,” said Chez Tschetter, Chief Information Officer at EDCO Health Information Solutions. “We are pleased to be the first to bring a quality and productivity management software package of this kind to the marketplace.”
The Solarity Scan module also received feature and function enhancements as part of the 4.0 rollout. One such feature includes the automatic grouping of images to automatically associate the front and back of a scanned document. This modification will prove to be particularly impactful for facilities that require signatures or other information to be placed on the back of a document which does not contain any identifying patient information. Additionally, the Solarity Scan interface now includes a single sign-in capability using existing Windows OS user credentials, and a simplified scanning interface designed for capturing documents in three clicks at the point of care. Both of these enhancements further simplify the requirements to accurately scan and index documents pre-discharge in order to meet the HIMSS EMR Adoption Model stage 7 requirement.
Enhancements made to the Solarity Review module provide for additional quality control. Solarity 4.0 includes an advanced extraction plugin which pre-validates the indexing information found on each document. During the content recognition process, documents’ indexing values are compared to the ADT feed to ensure accurate and complete information is prepopulated for the document review operator. Additionally, the 4.0 release provides additional access to quality audit tools via a secure webpage. This feature enhancement allows health information management leadership to view a batch of documents in the review process from anywhere with internet access as part of their auditing process.
Finally, the Solarity 4.0 release includes additional real-time tracking and reporting through the web-based product dashboards. The updated dashboard interface includes additional HIPAA reporting functionality and electronic chart reconciliation. It also includes advanced productivity monitoring at the aggregate and individual operator level.
To learn more about Solarity, visit http://www.edcohis.com.
About EDCO Health Information Solutions
EDCO Health Information Solutions’ patented medical record scanning and indexing software, Solarity®, maximizes efficiency and improves quality in pre and post-discharge document scanning. Utilized in acute and ambulatory settings across North America, Solarity delivers complete electronic patient charts to clinicians for comprehensive patient care in less than one hour.     
For more information visit http://www.edcohealthinfosolutions.com.
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Subscribe and get breaking news, commentary, and opinions on law firms, lawyers, law schools, lawsuits, judges, and more.
Ask anyone in legaltech and they’ll tell you: there’s unlimited potential. Market data shows that the vast majority of law firms are unvended in many software categories. In theory, winning over legal technology customers should be easy as pie.
However,  in the same breath, they’ll also admit that the tricky part is figuring out how to unlock the potential by developing the tools law firms need and then getting customers on board. In other words, the pie is there for the taking, but getting a solid piece of it is often easier said than done.
This year at ILTACON 2022 in Maryland, there were plenty of vendors on hand vying for a piece of that untouched pastry. Based on what I learned during the conference from press briefings with vendors and discussions with people in attendance, the key to unlocking all of that potential centered on integrations, APIs, or a combination of both.
LexisNexis APIs
First, let’s talk about APIs. I kicked off the conference by meeting with LexisNexis representatives, Chief Product Officer Jeffrey Pfieffer and API Product Manager Dave DiCicco. They updated me on how firms were using LexisNexis APIs to harness LexisNexis content. One notable use case included firms using their API to build solutions using Courtroom Insight. This API leverages internal firm notes regarding judges, courts, and experts recorded in Courtroom Insight and adds additional context to those notes that includes news about a specific judge or court. The context is provided via the API and links to content obtained from select Lexis Context Analytics and Lexis+ data.
In another case, the Jackson Lewis law firm used the API to connect TRG Screen’s Quest integration with Lexis Courtlink. In order to make this happen, the Knowledge Management/Information Services team at the firm worked with TRG Screen and LexisNexis to design an inbound research request API that delivers automated document retrieval. This automation of a routine, repetitive task reduced the need for administrative staff to spend time regularly conducting the routine task of manually retrieving and sending requested documents, such as patents or dockets, to the requesting individual, thus greatly increasing efficiency.
Net Documents APIs
I also met with Chief Product Officer Don Hauck and Chief Technology Officer Alvin Tedjamulia of document management company, NetDocuments. APIs were also top of mind during our discussion, and they showcased their recent partnership with Lexis Nexis. With this new API, LexisNexis case analysis and intelligence is integrated into the NetDocuments platform and enriches the documents of customers who have a Lexis or Lexis+ subscription. All content stored in NetDocuments, including briefs, memos, and motions will include links to citations, automatic classifications, and entities.
Other NetDocuments news included a Docusign integration, which allows NetDocuments customers to streamline the process of e-signing documents. Customers can send, receive, and track electronic signatures from within the platform, and the signatures then become part of NetDocuments audit trail.
There’s A New CRM In Town
I also learned about a U.K.-based client relationship management (CRM) platform for midsize and large law firms that recently rolled out on this side of the pond. Robert Beach, CEO of Peppermint Technology, talked to me about the need for legal-specific CRM software for law firms. He highlighted the importance of having a solution that is integrated into the technology ecosystem from which lawyers from larger firms work: the Microsoft Cloud. The software is built on the Microsoft platform and works alongside email, for example, to provide additional insights into those with whom lawyers interact, including contact information obtained from Microsoft and LinkedIn.
Shut Your Pie Hole!
These were but a few of the many companies at ILTACON this year. The reason there were so many companies exhibiting this year is that the legal tech market is ripe for the picking. As a result, companies have been springing up like weeds in recent years. Consolidation is occurring in some segments of the market, while others are still in the early stages of growth. But no matter how you look at it, there are more legal tech companies now than ever before, and they’re all vying for the same thing: a piece of the pie.
The good news for legal technology vendors is that no matter how you slice the pie, right now there’s room for just about everyone. But as more law firms settle on their chosen technology platforms, that will change. Consolidation will continue to occur across all segments of the market and will ultimately result in fewer companies vying for the same slice of the market. Sooner or later, it’s all going to come down to which company was able to grab the largest piece of the pie in each software category. Only time will tell how the dust settles.
Yes. You read that correctly. I switched to a different analogy at the tail end of my post. Why? Just because. And if you don’t like it, well, then you can shut your pie hole!
And with that, I’m signing off from ILTACON22. See you next year!

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Digitization is the process of transforming information into computer-readable (digital) format. With digitization, you can convert a document, an object, sound, or image into a computer-readable format. Digitizing thick documents gives you a softcopy version of the documents, enabling you to edit and share them with anyone you like.
You can digitize documents using;
Each of these methods has varying levels of efficiency in digitizing thick documents. In this article, we will discuss the three methods and recommend Shine Ultra Pro as the best document scanner to digitize thick documents. Read on to know how each method works.
You can digitize thick documents in various ways. Below, we’ll discuss three efficient methods to digitize these documents.
If you don’t have a physical scanner nearby and want to scan some documents urgently, your phone could do the magic. If you are an iOS user, you can scan thick documents using your iPhone or iPad.
This is made possible with the Notes app in just a few taps. Apply the steps below to scan your document on your iPhone:
#Advantages
#Disadvantages
You can obtain a digital scan of thick documents using a software tool like CamScanner. You’ll need to download and install this application on your phone if you don’t have one. With the help of your phone camera, CamScanner enables you to digitize documents like:
The application uses auto-enhancing and smart cropping features to maintain the clarity of the graphics and texts scanned on thick documents. It also provides clear and sharp digital document representations. You can get started with CamScanner in the following steps:
#Advantages
#Disadvantages
The best way to digitize thick documents is using CZUR Shine Ultra Pro. This scanning tool assures you of reliable performance at an affordable price coupled with an excellent scanning speed of one second per scan.
Shine Ultra Pro is more productive since it takes little time to scan large documents that would have taken more time with a regular scanner. The tool also assures you of photo quality since it has an ultra-high-definition (ultra HD) image sensor with 13-24MP.
It captures still images up to 5695 x 4272 pixels, assuring you of astounding clarity and remarkable details. The main features of Shine Ultra Pro include the following:
#Shine Ultra Pro Advantages:
#Shine Ultra Pro Disadvantages:
Digitizing thick documents helps you to save and share them in different formats. You can digitize thick documents using a mobile phone, software, or Shine Ultra Pro. If using an iPhone, you can digitize your documents using the Notes app.
The best software to help you digitize thick documents on your phone is CamScanner. This software tool helps generate clear and high-resolution images. The most recommended tool to scan multiple thick documents is Shine Ultra Pro.
Compared to using a camera or software, Shine Ultra Pro is of more advantage since it allows you to scan curled pages without losing clarity. Also, unlike software or camera, CZUR Shine Ultra Pro scanner takes only 1s to scan one page of the document.
Another advantage of this scanner compared to using a camera or software is that it uses an OCR function that enables you to convert scanned images into different formats like PDF, Word, Excel, Text, etc.

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DUBLIN–(BUSINESS WIRE)–The “Global Document Management System Market Size By Offering, By Organization, By Deployment Mode, By Application, By Geographic Scope And Forecast” report has been added to ResearchAndMarkets.com’s offering.

The global document management systems market was valued at $4,410.72 Million in 2019 and is projected to reach $9,368.93 Million by 2027, growing at a CAGR of 10.11% from 2020 to 2027.
Companies Mentioned
The Global Document Management System Market report provides a holistic evaluation of the market for the forecast period. The report comprises of various segments as well an analysis of the trends and factors that are playing a substantial role in the market. These factors; the market dynamics, involves the drivers, restraints, opportunities and challenges through which the impact of these factors in the market are outlined. The drivers and restraints are intrinsic factors whereas opportunities and challenges are extrinsic factors of the market. The Global Document Management System Market study provides an outlook on the development of market in terms of revenue throughout the prognosis period.
Growing digitalization in the healthcare industry is a key element that has boosted the growth of the document management system market. The document management system is used in the healthcare industry to track, manage and store documents, which results in the reduction of paper usage. A DMS is capable of storing records that can be created and modified by different users. It reduces human efforts and creates a paperless environment while reducing the number of errors. Furthermore, intense competition in the healthcare industry and an upward focus on patient privacy will drive the demand for the document management system market over the coming years. Additionally, the rising adoption of cloud-based document management services is further propelling the growth of the market.
This report provides an all-inclusive environment of the analysis for the Global Document Management System Market. The market estimates provided in the report are the result of in-depth secondary research, primary interviews and in-house expert reviews. These market estimates have been considered by studying the impact of various social, political and economic factors along with the current market dynamics affecting the Global Document Management System Market growth.
Along with the market overview, which comprises of the market dynamics the chapter includes a Porter’s Five Forces analysis which explains the five forces: namely buyers bargaining power, suppliers bargaining power, threat of new entrants, threat of substitutes, and degree of competition in the Global Document Management System Market. It explains the various participants, such as system integrators, intermediaries and end-users within the ecosystem of the market. The report also focuses on the competitive landscape of the Global Document Management System Market.
The market is segmented on the basis of Offering, Organization, Deployment Mode, Application, and Geography.
Key Topics Covered:
1 Introduction
2 Research Methodology
3 Executive Summary
3.1 Market Overview
3.2 Global Document Management Systems Market Geographical Analysis (Cagr %)
3.3 Global Document Management Systems Market, by Offering (Usd Million)
3.4 Global Document Management Systems Market, by Organization (Usd Million)
3.5 Global Document Management Systems Market, by Deployment Mode (Usd Million)
3.6 Global Document Management Systems Market, by Application (Usd Million)
3.7 Future Market Opportunities
3.8 Global Market Split
4 Market Outlook
4.1 Global Document Management Systems Market Outlook
4.2 Market Drivers
4.2.1 Increasing Global Demand from Healthcare Domain
4.2.2 Rising Adoption of Cloud Based Document Management Services
4.3 Market Restraints
4.3.1 Information Security and Privacy Concerns
4.3.2 Integration and Implementation Issues of Document Management Systems
4.4 Market Opportunities
4.4.1 Increasing Trend of Cloud Computing
4.4.2 Growing Trend Towards Digitization in Developing Countries
4.5 Covid-19 Impact Analysis on Document Management System Market
5 Market, by Offering
5.1 Overview
5.2 Services
5.3 Solutions
6 Market, by Organization
6.1 Overview
6.2 Smes
6.3 Large Enterprises
7 Market, by Deployment Mode
7.1 Overview
7.2 Cloud-Based
7.3 Hybrid
7.4 On-Premise
8 Market, by Application
8.1 Overview
8.2 Government
8.3 Healthcare
8.4 Industrial Manufacturing
8.5 Banking Financial Services, and Insurance (Bfsi)
8.6 Others
9 Market, by Geography
10 Competitive Landscape
10.1 Overview
10.2 Competitive Scenario
10.3 Company Market Ranking Analysis
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A faithful scanning sidekick to tackle bottomless paper piles
I focus on printer and scanner technology and reviews. I have been writing about computer technology since well before the advent of the internet. I have authored or co-authored 20 books—including titles in the popular Bible, Secrets, and For Dummies series—on digital design and desktop publishing software applications. My published expertise in those areas includes Adobe Acrobat, Adobe Photoshop, and QuarkXPress, as well as prepress imaging technology. (Over my long career, though, I have covered many aspects of IT.)
Epson’s networkable DS-790WN scans high volumes of pages quickly and accurately, making it a great document management choice for small to midsize offices and workgroups.
Office document scanners haven’t changed much over the years. Case in point: The Epson DS-790WN Wireless Network Color Document Scanner ($749), a relatively modest upgrade to the DS-780N reviewed here in November 2017. The main difference is that while the older model offered only Ethernet, the DS-790WN adds wireless networking, working with iOS and Android mobile devices as well as PCs, and supporting walk-up scanning from its control panel. The Epson is fast, accurate, and supplied with highly capable scanning and document management software, making it an excellent choice for offices or workgroups with medium to heavy volume requirements. A three-year warranty cinches its win as an Editors’ Choice pick among networkable desktop document scanners.
The DS-970WN weighs 8.1 pounds and measures 6.6 by 11.6 by 6.5 inches (HWD) with its trays closed. It’ll never be that size in your office, however—like most document scanners, the Epson takes up about three times the space when open for business.
Similarly sized competitors include (among others) the Canon ImageFormula DR-M260 and the Panasonic KV-S1057C-MKII, along with the more recent Editors’ Choice recipients the Fujitsu fi-8170 and the Raven Pro Document Scanner. These machines vary an inch or two in depth or width and a pound or two in weight, but essentially have similar footprints. And most can be adjusted that, with smaller loads, pages can spill out onto your desk, saving the space occupied by pulling out the output tray.
Not only is the DS-970WN able to connect to several different types of devices (as we’ll discuss in a minute), but you can also configure the scanner and capture documents directly from its 4.3-inch touch-screen control panel. You can set up individual scan jobs on the go, or define up to 30 preconfigured workflow profiles containing all aspects of a job from resolution to file format (image PDF, searchable PDF, Microsoft Word or Excel, and so on) and destination (a local drive, an email attachment, FTP, one of several cloud sites, and more).
You can also configure several security options from here, such as user authentication to control who can use the scanner. In addition to 30 user-defined scan jobs or workflow profiles, the DS-790WN supports individual users with their own profiles. In other words, after you (as the admin) set up users, they can configure sets of profiles that initiate different scan jobs tailored to their needs. And you can customize profiles and set up users remotely over the internet.
In other words, anybody in the office can walk up to the scanner, insert a stack of documents, choose a preset from the control panel, press Scan, and walk away. The Epson and its accompanying software do the rest. You can, of course, also define and choose presets from the bundled software, which we’ll describe in the next section.
As for paper handling, the DS-790WN’s automatic document feeder (ADF) holds up to 100 sheets in sizes ranging from 2 by 2 inches up to legal (8.5 by 14 inches). In long mode, it scans documents up to 20 feet long. The device’s maximum daily duty cycle is 7,000 scans, which is a lot considering that you must completely fill the ADF 70 times to get there.
The scanner and software support numerous productivity and convenience features, such as the ability to capture and archive credit card, business card, and passport data.
Of the other scanners mentioned above, all match the Epson’s 100-sheet ADF except for the Canon’s 80-sheet feeder. As for their daily duty cycles, the DS-970WN’s 7,000 scans is about average or perhaps even a little low. The Raven Pro is good for an unspectacular 6,000 scans per day; the Panasonic for 8,000; and the Fujitsu for up to 10,000.
Connectivity options for the DS-790WN include Wi-Fi, Ethernet, and USB 3, a versatile configuration that supports most computing devices including handheld smartphones and tablets.
In addition to PCs and Macs, you can connect to the scanner wirelessly from most mobile devices. For a more secure connection, the Epson also supports Ethernet wired networking or connecting to a single PC via USB.
You can also scan to USB flash memory drives, as well as connecting to authentication devices to control which users can access the scanner.
Besides the Smart Panel app, bundled software includes Twain and ISIS drivers for use with the numerous third-party programs (such as Microsoft Word and Excel, Adobe Acrobat, and oh-so-many others) that support scanning directly into them. The company also throws in Epson Scan 2, a robust scanner interface, and Document Capture Pro, which is exactly what it sounds like—a document management app for archiving your organization’s information.
Epson rates the DS-790WN’s scanning speed at 45 one-sided pages per minute (ppm) or 90 two-sided images per minute (ipm, where each page side counts as an image). This is in the middle of the pack among office scanners. The Canon DR-M260 and Raven Pro are rated at 60ppm and 120ipm. The Panasonic is rated at 65ppm and 130ipm, while the Fujitsu fi-8170 is quickest at 70ppm and 140ipm.
I tested the DS-790WN using the Epson Scan 2 and Document Capture Pro programs over a USB connection to our usual Intel Core i5 testbed running Windows 10 Pro. For my first test, I clocked the Epson as it scanned our one-sided (simplex) 25-page and two-sided (duplex) 50-page text documents, converted the scanned text to image PDF format, and saved the file.
The scanner managed 46.2ppm for the single-sided and 91.7ipm for the double-sided test, slightly exceeding its ratings. The Fujitsu led the way at 72.9ppm and 149ipm, with the Raven Pro next at 61.2ppm and 124.4ipm.
When scanning our two-sided 25-page (50 sides) document to the more versatile searchable PDF format, the DS-790WN took 33 seconds, which is 19 seconds faster than its predecessor and about average among the machines mentioned here. The fi-8170 handled the same job in 25 seconds, with the Canon taking a sluggish 53 seconds.
As for optical character recognition (OCR) accuracy, I haven’t had to report poor performance from a scanner—any scanner, from inexpensive portables to high-volume desktop document managers—in several years. Reading both our serif (Times New Roman) and sans-serif (Arial) font pages error-free in sizes down to 6 points, the Epson proved both highly accurate and about average nowadays. In most office environments, zero mistakes with 6-point type is—since most documents don’t contain text nearly that small—basically perfect.
Of the scanners discussed here, only the Epson’s predecessor, the DS-780N, did noticeably worse, only reading Times New Roman down to 8 points. In most cases, you won’t need to make any corrections. You can’t beat that.
Compared to the other midrange to high-volume document scanners discussed here, the Epson DS-790WN’s only real shortcoming is that it’s slower. But its 100-sheet ADF and splendid OCR accuracy make it plenty fast enough for all but the heaviest enterprise applications, handling as much as a few thousand pages daily. It’s not exactly an impulse buy at $749, but it’s fairly priced—the Fujitsu fi-8170’s superior speed carries an $1,195 MSRP, and that scanner lacks Wi-Fi and mobile device support. The Epson is a great scanner for small to midsize workgroups and offices, and its three-year warranty tips the scale into Editors’ Choice territory.
Epson’s networkable DS-790WN scans high volumes of pages quickly and accurately, making it a great document management choice for small to midsize offices and workgroups.
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I focus on printer and scanner technology and reviews. I have been writing about computer technology since well before the advent of the internet. I have authored or co-authored 20 books—including titles in the popular Bible, Secrets, and For Dummies series—on digital design and desktop publishing software applications. My published expertise in those areas includes Adobe Acrobat, Adobe Photoshop, and QuarkXPress, as well as prepress imaging technology. (Over my long career, though, I have covered many aspects of IT.)
In addition to writing hundreds of articles for PCMag, over the years I have also written for many other computer and business publications, among them Computer Shopper, Digital Trends, MacUser, PC World, The Wirecutter, and Windows Magazine. I also served as the Printers and Scanners Expert at About.com (now Lifewire).
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In the digital age, government records management teams must balance both physical, paper copies of documents and electronic copies. Because of how much falls under the umbrella of records management, there are a variety of challenges that records administrators face when it comes to managing records.
The three most common problems that arise—making records more accessible, effectively safeguarding records and back-office modernization.
Finding an organizational system that makes documents easily and quickly accessible has always been one of the main challenges of managing records, whether paper or digital. Governments struggle with records management due in large part to the sheer volume of records they are responsible for creating, managing, and distributing. The challenge is also compounded by how long agencies must keep records on file.
For example, Lucy Adame-Clark, a county clerk doing records work in Bexar County, Texas, is in the middle of a two-year project to preserve, protect and digitize county records that date back to the Spanish colonial era. The oldest local document is a Spanish land grant that dates back to 1736.
Governments and other organizations looking for ways to simplify access to their systems without compromising security can do so in four ways:
Making records more accessible is more than just a best practice for government agencies—it may even have life-changing results for your citizens and businesses like it did for Karen Jackson, the Register of Deeds for Isabella County, Mich.
After her county digitized records, some of the local Native American tribes were able to locate their family names on the Native American rolls and could begin receiving per capita checks from the tribe. She owes the success of her digital records system to having OCR scanning capabilities, and the ability to perform “wildcard” searches of both scanned and written/typed data.
Once governments have records stored online, they must understand that the stewardship of those records is the responsibility of the entire organization.
A clerk cannot simply hand off the cybersecurity protocols to IT and assume that someone more tech-savvy will handle it. With the recent rise in cybersecurity threats, especially to local governments, every department head that is tasked with keeping records must have some level of understanding of the technology they’re using to store and encrypt data.
In a recent conversation with John Warren, the county clerk in Dallas County, Texas, he told me that cybersecurity is a major concern because local governments have been a popular target for perpetrators in recent years. He likened the challenge of maintaining records to a chess game.
“What are they going to do, and how are we going to respond?” Warren asked. “One of the most efficient ways is to use cloud services, and all the built-in security features they provide, to store records.
Cloud-based solutions like Amazon Web Services (AWS), Microsoft Azure and Google Cloud have made it easier for any government agency to adhere to the highest-level security protocols. That means data will be housed in secure data centers that are certified to the national standards published by the federal government. However, it’s still good practice to stay aligned with interoffice security protocols too.
Additionally, for data that falls into the category of controlled unclassified information, government agencies should look for vendors who have passed a SOC 2 audit, conducted by a reputable source. This will confirm that the vendor meets the applicable Trust Services Principles criteria with no exceptions listed. This thorough review will confirm that a software provider’s internal controls do not have a negative impact on the security, confidentiality and availability of the systems it uses to process users’ data.
Getting records online is only half the challenge. The other half is modernizing entire back-office systems and processes that are outdated and doing so with fewer resources. This means making records more accessible to the public, as I mentioned, but also making systems more approachable and navigable for employees.
The pandemic challenged a lot of the standard processes in two ways: working from home forced governments to develop new systems to let employees manage records remotely; and federal funding gave governments a blank check for innovation.
Pickens County, Ga., is a great example of modernizing back-office functionality. During the pandemic, they made well over $300,000 in revenue by making their records available online while their office was shut down. When it was announced that the county would receive CARES Act funding, they used that proof point to obtain additional funding to index their deeds and generate even more revenue.
If they hadn’t enabled online payments in the first place, none of this would have been possible. Online payments, modern search functionality, automated workflows for email notifications, legally binding eSignatures—all these modern features can help streamline records management processes.
By focusing initial efforts on tackling these three challenges, local governments can make the process of capturing, organizing and managing records far more efficient while also ensuring public records are more accessible to the public.
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Document management now covers everything from collaboration to workflow design and even compliance regulation. We review and rank top players in this field.
Document management (DM) software encompasses a wide range of features and functionalities, many of which are critical to effectively running a business. Many small to midsize businesses (SMBs), such as legal firms, creative firms, or media and publishing organizations, aim to go paperless and are looking for the right tool to do so. Businesses generate a lot of data regardless, so choosing a reliable and scalable DM system is key to streamlining and automating workflows.
For SMBs, an efficient DM system can make for better overall performance for several reasons. The most basic reason is having a place to store and organize documents. Version control, workflows, access permissions, backup, and data protection can also be handled by a DM solution. It is the starting point for storing, securing, and sharing various business documents. The ability to classify data is another DM capability that can completely change the way your organization maps its workflows. With all that power, it’s no surprise that worldwide revenue projects for DM and enterprise content management (ECM) systems are steadily tracking up, as shown in the chart below from market research firm, Statista(Opens in a new window).
Ascensio System OnlyOffice is an effective document management system for small to midsize businesses. Larger enterprises may want to look elsewhere, however.
An effective combination of workflow, team collaboration, and document management, Microsoft SharePoint Online is an easy pick for our Editors' Choice designation. But make sure you need all this power because its price can be significant.
DocuWare Cloud is solid document management system with a strong core feature set. It's lacking some of the features we've found on competing solutions, however.
Hightail Business is a document management solution aimed mainly at creative businesses, so it focuses on large files like images and videos. It has a rich feature set in this regard, though if you want to really enjoy its full scope, you'll need to opt for its highest pricing tier.
Rubex by eFileCabinet is a next-generation file management and sharing portal solution. Its focus is on improved workflows, powerful OCR, and enhanced search and security.
eFileCabinet Online is a comprehensive file management solution with solid compliance and retention features. The updated user interface makes it all easy to find, no matter what device or platform from which you access it.
Aderemo Content Central stands out thanks to stellar document scanning capabilities, especially zonal recognition, which saves time when gathering metadata. Product feels deficient in cloud storage integration and sharing areas, though.
Adobe Document Cloud Standard trails its competition in some functionality, but it shines when it comes to working with forms and legal documents. However, to use Adobe Document Cloud Standard, your primary focus will need to be PDF files.
Fluix features impressive document workflows and integration with popular cloud storage providers most small to midsize businesses (SMBs) already use. Yet the tool's stifled by lack of support for sharing, document storage, or enterprise-level features, including file retention.
PaperTracer is versatile enough to serve data gathering needs. Collaboration and sharing features leave a lot to be desired, but data storage, tracking, and comprehensive security features make it worth considering.
ECM Worldwide Revenue, 2017-2027 (Billions USD)
In addition to new efficiency, DM systems can also act as collaboration tools, ones that combine new ways of communicating with equal attention paid to legitimate regulatory needs. For starters, traditional file storage makes security difficult to manage and maintain. While there are certain capabilities available to set permissions on a file or folder, these permissions can be rapidly degraded or defeated entirely simply by moving files from one folder to another. Tracking changes to a document stored in a shared folder on a corporate server is nearly impossible for users, as is maintaining and evaluating an audit trail. Even in terms of collaboration, there are significant improvements to be had simply by transitioning away from the traditional corporate file share.
And let’s be clear: When we talk about DM in this review roundup, we’re focusing on DM systems that can offer enterprise-level file management, including routing, retention, and sometimes even support for paper file handling, including offsite storage and insurance. If you’re simply looking for online storage in the vein of Dropbox Business or Google Drive for Work, then you can read our reviews of those products in our best cloud storage and file sharing providers roundup.
Even at its most basic, a DM system should be able to store documents in a wide variety of file types, though you should check your organization’s requirements carefully in this regard and match those up against any potential system prior to purchasing. Even today, there are some proprietary file types, especially in custom-built line of business (LOB) applications, that not every DM system can support.
Aside from that, the DM system should also provide tools to organize these files and find those that meet certain user-defined criteria, with a minimal amount of effort or system resources. Most often, this will come in the form of a “smart search” feature; this is another key feature you should test during your evaluation phase. Capabilities such as tags and customizable key fields are important for finding files after their storage location has fallen from corporate memory. Some solutions, such as Microsoft SharePoint Online, provide features that will automatically classify or tag documents based on rules you configure. This not only improves reliability in the data behind your documents but also improves the odds that users can track down the documents they need.
Many of the DM systems we reviewed include some amount of online cloud storage, such as Adobe Document Cloud Standard, Ascensio System OnlyOffice, and Microsoft SharePoint Online. However, you shouldn’t look at this as a key buying criteria because storage is the easy part. For most organizations, this won’t be the most important factor when evaluating a DM system. Collaboration efforts, such as sharing documents, viewing changes (like in an organized revision history), or simultaneously working on a document with another user (available in both Ascensio System OnlyOffice and Microsoft SharePoint Online), are the kind of capabilities that will improve your teams’ efficiency.
Another common scenario is integrating your DM system with other business apps. Because they handle documents, which are often central to many business processes, DM systems can act as the lynchpin to other business processes by feeding their data and functionality into other apps. Web content can be created, edited, and processed in some of these systems, and then monitored or even published through a marketing automation system.
Another common scenario is integrating a front-end DM solution with a different or customized back-end, business file sharing and storage solution; examples include Egnyte or Microsoft OneDrive for Business. This might be done simply because other company data is located in that repository or because the dedicated service offers better security features, particularly around access control and file encryption.
If this might be important to you, then your evaluation phase will need to focus on any prebuilt integrations a prospective vendor offers as well as the utility of its application programming interface (API)—or whether it has one at all. As always, if you can try before you buy, then that’s the best way to go. Most of these vendors offer at least a 14-day free trial, while many offer a full 30 days. Some vendors even offer a free tier, though this is usually delivered with a low user count and limited features, which can defeat the purpose of evaluating the system.
There are scenarios in which a business will create a document just to have it. But, in most cases, documents are meant to be shared and usually shared often. Thus, a focus area for any DM system should be the tools it provides for handling such files. At a minimum, these capabilities exist to streamline this communication and improve returns, either from an efficiency or customer perspective. In some cases, these communication tools also support tracking communications and reporting on them over time; this is a feature that can be particularly critical for documents that have compliance or legal repercussions.
From a workflow perspective, being able to route specific types of documents to personnel who need to complete or approve them is a basic level of functionality. Rendering the document in an editable format that becomes final in a non-editable file type, such as PDF, is another good feature. Finally, e-signatures have become a more common requirement in many business scenarios, not just to finalize engagements with partners or customers but also to verify workflow between in-house staff. Some DM systems, such as Adobe Document Cloud Standard, have e-signature functionality built-in while others need to integrate that functionality from an outside source. Whatever the method, evaluating a DM system will often require you to nail down both implementation and functionality, so be sure to ask a sales representative about it during your product demo.
Collaboration features are important, too. Having a check-in and check-out option that locks access when a user has downloaded a file prevents editing overlap and could prove to be a sanity saver. Version history is a great way to track who has edited files and when, and be able to revert to an earlier version if the file becomes corrupted or if errors are introduced. Some programs require integration with Microsoft Office 365 or Google Drive for Work to edit documents online, while others provide their own word processing and document publishing tool kits for the same purpose.
Security is a cause for concern for any business and is often top of mind when seeking and evaluating new business solutions. SMBs and startups might not see an immediate need for compliance or legal concerns, but it pays to think ahead. Systems that can grow with a company’s needs featuring basic permissions as well as version control functions, will have the advantage. Consider a solution that can accommodate compliance requirements down the line. Investing in advanced and redundant security and backup features can only help future proof your business.
Companies with compliance or legal concerns, including financial firms, government entities, medical practices, and schools, will really want to focus on security as a primary criteria. More advanced security features, such as audit trails, advanced permission capabilities, or enterprise authentication tools such as multi-factor authentication (MFA) or integration with a device management system, are less of a “nice-to-have” feature and should even be considered mandatory in some cases.
File retention is another security-related area that most of the DM systems we’ve reviewed support, though the tools and features related to file retention vary between the different platforms. Many companies must legally maintain records for a predetermined period of time. Your DM system should provide tools for preventing permanent file deletion. Ideally, it would offer you an archive solution to facilitate proper identification of obsolete files without compromising you legally.
Compliance considerations should be part of evaluating every aspect of your DM system. In cases where documents containing patient or other customer information are being handled or other compliance factors are in play, collaboration features should be managed very carefully. Many DM systems can prevent users from sharing files with external users (Ascensio System OnlyOffice and Microsoft SharePoint Online) or from saving them to a mobile device. Microsoft SharePoint Online takes this one step beyond the competition by offering rule sets that are tailored toward compliance, with specific laws and regulations based on geography.
Microsoft also has the advantage of being able to offer operating system (OS)-level data protection features such as access controls set at individual and group levels and especially data encryption. But, while Microsoft is able to offer these features largely because of its Windows OS, that’s not the only way the company can deliver these benefits; it’s not the only way its competition can deliver them, either.
Meanwhile, solutions like Adobe Document Cloud Standard offer compliance with regulations like the Health Insurance Portability and Accountability Act(Opens in a new window) (HIPAA) and the Family Educational Rights and Privacy Act(Opens in a new window) (FERPA), which protects student-education records.
Be sure to ask how a prospective DM system can deliver advanced security features and you’ll find that some will deliver them through whatever OSes they support, while others will integrate with other back-end business platforms for the same capabilities. Once you’ve nailed down the how, be sure to evaluate how well these measures will work in your particular business environment.
Nobody really likes a tool if its sole purpose is just to maintain compliance and provide oversight for management. Therefore, ideally, your DM system will also make DM-related tasks easier and more efficient. Automation tools are one area in which a DM system can make your life easier. In some cases, these tools are related to a workflow, though each system implements workflow differently.
Integrating with other business systems, whether a financial system, database, or a cloud storage provider, can increase efficiency and accuracy in a number of ways. One DM system we reviewed can even take scanned documents, automatically divide them into separate records, perform optical character recognition (OCR) on the documents, and then produce output files based on the document content. These can then be imported into other systems to eliminate double entry.
Most of these services also have mobile apps that offer limited or nearly full functionality. Ideally, there should be apps for both Android and iOS so that your employees can have mobile access regardless of their device. Look for features in the app such as document editing and creation and file sharing. Ascensio System OnlyOffice and Microsoft SharePoint Online offer not just iOS apps but also Android and Windows Mobile versions, too. Microsoft SharePoint Online also has a mobile user interface (UI) that worked well in our tests and even includes an option to switch between desktop and mobile views. There, you can open documents, upload files, and add folders. Adobe Document Cloud Standard has mobile apps for Android, iOS, and Windows tablets and phones. You can view and sign documents, and even snap photos of forms and then fill them out on your device. Within Document Cloud Standard, Adobe has now added the ability to edit PDFs from iOS and Android tablets. Touch-enabled features make this functionality simple. Within a PDF, users can change text, format and edit as well as rotate and resize images.
Administrative controls are also important in a DM system. While most file-sharing services let you set permissions on particular files or folders, admins may also want to set global permissions for users. For instance, an admin may want to restrict some users from ever being able to delete files. Other admin controls include the ability to remove a user’s access to some or all files (such as when an employee leaves the company or moves departments) and the ability to change ownership of a file for the same reason.
Customer service and support is a very important element even if the DM system is easy to use. The best systems offer live help in the form of phone calls or web chat; email is also a good resource for non-urgent issues or questions. You may even be able to schedule a phone call with support so you don’t have to wait on hold. For small issues or for when you’re still learning how to use features, access to thorough online documentation is necessary and video demos are even better. Other important features include advanced search and organized FAQs.
If you’re investing in a DM system to manage large parts of your business, then it only makes sense to protect that investment by evaluating the support options for that system. In most cases, DM systems that are primarily cloud-based come with some level of support automatically. Systems that are designed to be implemented within your corporate datacenter will typically require a support agreement, usually with an additional annual cost. In any case, you should consider support costs when evaluating your options.
Finally, compatibility is also important. We’re dealing with web apps here so, unless you’re pairing them with desktop software, there’s not as much to worry about compared with when you use other types of software. However, browser compatibility, API support, and file formats are still important considerations, even today. Check to see that the software functions well on your preferred web browser, especially if your business relies on multiple web apps to function. Also, supporting only one browser can help keep your IT people sane. Additionally, do a document audit to find out which file formats your employees are using day to day and pay special attention to files being produced by any custom software your organization might be using.
Once you have a list, see if you can drop any esoteric formats and instead consolidate to more standard file formats, such as Microsoft Office’s DOCX and Adobe’s PDF. These formats are de facto standards and you can save yourself some headaches by relying on them. If you’re stuck using a proprietary format, then don’t give it short shrift. Make absolutely sure any prospective system can handle these files, not just in terms of storage or routing but also as part of advanced features such as e-signatures and especially security.
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Tim Ferrill is an IT professional and writer living in Southern California. Follow him on Twitter @tferrill.
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Scanning software can be confusing and time-consuming to set up and operate.
Fortunately, Windows 10 has an app called Windows Scan that simplifies the process for everyone, saving you time and frustration.
Before you start scanning documents, you’ll need to make sure that you have Windows Scan installed on your computer.
1. To check if you have Windows Scan installed, click on the Start menu, and then click “All apps” (represented by an icon that looks like a bulleted list).
2. Scroll through the list until you find the Scan app, and click on it.
If you can’t find the Scan app on your computer, you will need to download it from the Microsoft Store.
1. From the Start menu, click on “Microsoft Store.”
2. From there, click on the bar that says “Search” and type in “Scan.”
3. “Windows Scan” should be the first result that pops up in the dropdown menu — click on it.
4. On the next page, click on the button labeled “Get” and Windows Scan will begin downloading automatically.
5. Once it has downloaded completely, click “Launch” to open the app.
Once you have confirmed that Windows Scan is installed and open on your computer, you can begin scanning documents.
1. Check to make sure that your scanner is connected.
2. Once your scanner has been connected properly, select the file type you want from the Scan app’s menu.
3. If you click “Show More” in the Scan app’s menu, you can adjust additional settings for your scan, including color, resolution, and the folder in which you want to save your scan. If you skip this step, your scan will use the default settings.
4. Position the document you want to scan inside your scanner. This can be done either face-down on the scanner glass or face-up in the scanner document feeder, depending on the type of scanner you have.
5. When you’re ready to begin scanning, click the “Scan” button on the Windows Scan app.
6. When your scan has finished, you can view it by clicking “View” on the Scan app. The scan will be saved in your computer’s “Pictures” folder unless you selected another location in the Scan app’s settings.
Please note that some older scanners are not compatible with Windows Scan, and thus cannot be used in conjunction with the Scan app.
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