Document Management System Market Revenue Generation, Business Strategies 2021-2028 | Atlassian, OpenText Corp – openPR
Name-brand software for purchase exists for pretty much every activity under the sun, from building apps to creating animation. Businesses, entrepreneurs and creators have another option, too: Open source software. Available to download and in most cases, even customize, open-source software gets the job done.
“With open-source software, anyone has the power to solve business problems, create more effective education programs, and even enact social change,” writes Walter Bender, CTO and co-founder at health-tech firm Sorcero, in a Built in blog post.
Is it free? Sometimes, sometimes not. And there is discussion about the difference between free software and open-source software. The principles of freedom as a social value underpin free software, while open-source software is absent any philosophical or ethical underpinnings, states a 2022 post on GeeksforGeeks.org. Free software users can copy, disseminate and change the software; open-source software can be modified without running afoul of licensing agreements, the blog continues.
Open source software is also not free in another sense: The development of much of it is supported by foundations, for example the Mozilla Foundation’s Mozilla Firefox and the Document Foundation’s LibreOffice. Upon finding the perfect open source software for your project, don’t be surprised to see a “donate” button on the home page.
Audacity’s audio software edits multiple tracks and performs other functions for Windows, Mac, GNU/Linux and other operating systems, its website says. Users can record live audio, convert records and tapes into digital recordings and CDs, edit music files such as WAV, MP2 and MP3, mix and splice sound, add sound effects, change tempos and pitches and otherwise do nifty things with sound. Audacity, based in Renton, Washington, was launched in 1999.
More on Open-Source Software7 Reasons to Get Serious About Your Open-Source Strategy
This Amsterdam-based organization offers open-source software for animators, artists, studios, scientists, students and anyone else who creates 3D images, according to its website. The latest version, Blender 3.2, helps users better control light sources in their work. Blender Institute, founded in 2007, employs about two dozen people who work on Blender software, including testing it in different environments, the website states. Blender was founded in 2002 by the nonprofit Blender Foundation. In 2019, it received a $1.2 million grant from Epic Games.
Brave is a browser that protects users from third-party trackers and cookies, provides private and incognito searching, and even has a VPN, according to its website. Users can import bookmarks, extensions and saved passwords when they download Brave, the website says. The company offers users tokens as rewards for browsing and has an e-wallet, too. Brave is based in San Francisco, California, and was established in 2015.
Practically anyone who’s worked in publishing in the 21st century has encountered a Drupal or Drupal-esque content management system, the mechanism for publishing stuff on the web. Its website offers options for hosting as well as a community-created tutorial. Drupal 10 is set to launch in December of 2022; the update will include upgrades to its Layout Builder and Media functions and offer tools for custom theme creation, according to the Drupal website. The Portland, Oregon-based organization was founded in 2001.
Flutter, open-source UI software released by Google in 2017, enables users to build apps for any type of screen, be it mobile, web, desktop or embedded, according to information on its website. It claims to be “the most popular cross-platform framework in the world,” the website says, and its users number in the tens of thousands. Flutter’s website includes info on how to join a Flutter Meetup and it has its own version of an employee resource group, Flutteristas, for users who identify as women or non-binary.
Gimp stands for GNU Image Manipulation Program, and it is image-editing software for use on a variety of operating systems, including Mac and Windows. Its website says it provides “sophisticated tools to get the job done” for photographers, illustrators, scientists and other people who need to create compelling graphics. The latest version became available on Microsoft Store in June of 2022; previously, it was available only as a download. Gimp is based in Charlotte, North Carolina, and was founded in 1996. It is funded by Gnome, a California-based nonprofit.
Users of this tool can make charts and graphs for the web that are connecting to data sources. Users can create complex, custom dashboards with as many parts of their tech stack as they like; it can be managed via the cloud or self managed, according to its website. In recent news, its paging and scheduling app, Grafana OnCall, has been made available for use in on-premises IT environments. Before, it was available only via Grafana’s cloud service. It is based in New York City and was founded in 2014.
Users of Hazelcast, which describes itself as an in-memory computing platform, can build applications in the cloud quickly and securely, the website says. It can be used for retail banking, e-commerce, IoT, digital transformation, real-time streaming applications, fast batch processing and a host of other tasks, the website says. The San Mateo, California-based company was founded in 2020.
Hugging Face, whose logo is a hugging emoji, bills itself as “the AI community building the future.” It is an open-source platform that provides tools for users to build and deploy machine-learning models based on open-source, according to a tech-industry post on the subject. The New York-based company, founded in 2016, was minted a unicorn in early 2022, thanks to a $100 million Series C funding round.
More on Open-Source SoftwareThe Ultimate Guide to Open-Source Contribution
Joomla! is an open-source CMS (content management system) suitable for businesses, online magazines, nonprofits such as schools and churches, and families to publish web content, according to the Joomla! website. The basic Joomla! is available for download, as are extensions and upgrades. The nonprofit Joomla! is based in New York and was founded in 2005.
This open-source password-management tool is transparent: Users can examine its full-source code to check security measures for themselves, the website says. The latest version, released in June of 2022, includes some new features, among them the dialog changes size when it senses it does not fit on a screen, and improvements such as an upgraded installer, the website says. KeePass is based in Germany.
LibreOffice, offered by the nonprofit Document Foundation, is an office suite complete with applications for word processing, creating presentations, spreadsheets and databases, and formula editing, rather like the famous office suite that’s not open source. According to info on its website, it is the successor to OpenOffice, which was launched in 2014 by Apache. LibreOffice says it is used around the world by millions of people for use at home, in businesses, and in government settings. The latest version, 7.3, launched in February of 2022.
Arguably the most famous name in open source, Linux was launched in 1991 by Finnish engineer Linus Torvalds with the debut of the Linux kernel. Linux is an open-source operating system, meaning it is the software upon which all other software sits, according to OpenSource, an online resource for the open-source community. Linux is the base on which Android is built and is also used in vehicles, household appliances, the Internet, stock exchanges and supercomputers, according to its website. Its website offers robust user forums as well as tutorials.
If you’ve used a browser, you’ve likely used or at least downloaded Mozilla Firefox. It’s the creation of the Mozilla Foundation, which exists to “ensure the internet remains a public resource open and accessible to all,” according to the foundation’s website. In addition to browsers, Firefox’s product lineup includes a tool to prevent social media from collecting personal data, a monitor to see if personal info has shown up in a data breach, and a VPN. A network protection tool is now in beta testing, according to Firefox’s website. Netscape, no longer in existence, launched Mozilla Firefox in 1998.
Odoo is an open-source business platform with apps that handle finance, sales, HR, marketing, productivity, inventory, website building (including e-commerce) and other necessary business functions, its website says. Users can collaborate on a Odoo forum and via Github. Odoo is based in Belgium and was launched in 2005. It raised 112 million Euros (about $118 million USD) in its latest funding round.
According to its website, Openware allows the crypto crowd to create digital and crypto products, operate an NFT marketplace, facilitate the exchange of digital assets and cryptocurrencies, and create a trading platform for Blockchain-powered financial investments. The South San Francisco, California-based company was founded in 2006.
The popular coding language is an open-source product supported by the nonprofit Python Software Foundation. Python allows users to work quickly and effectively integrate systems, according to the website. The website offers tutorials, documentation, and sources and workshops focused on learning Python. The foundation is based in Wilmington, Delaware, and was founded in 1991.
More on Software EngineeringThe 21 Best Coding Bootcamps
Fledgling filmmakers can edit their masterpieces for free with Shotcut, described as a cross-platform video editor on its website. It supports a variety of audio and video formats, as well as resolution up to 4K and captures from a variety of sources, including SDI, webcam and IP streams, the website says. The newest version, Glaxnimate, was introduced in June of 2022.
This free email platform, another Mozilla offering, offers users a setup wizard, an easy-to-access address book, tabbed email for ease of toggling between emails, a quick filter function to find emails, and an archive, according to its website. Customization is also available. In May of 2022, newsletter Android Headlines reported that Thunderbird was working on a mobile app for the product.
Videolan’s VLC Media Player, an open-source, cross-multiple media player, plays most media files, plus DVDs, audio CDs and a variety of streaming protocols, its website says. Other options from Videolan, a nonprofit, include VLMC, for creating videos, and DVBLast, multicast and x264 for video professionals, according to website information. Videolan started as a student project in France in 1996. It is based in Paris.
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Finding the right management solution to file and organize business documents is important for every small business. A document management system (DMS) not only streamlines your business workflow but can save you time and money. There are several competitive solutions on the market, so it is important to evaluate their features and capabilities before selecting one for your business.
If your office is predominantly operating on Microsoft devices and software, then you need a DMS that can integrate accordingly. Since Microsoft platforms are commonly used in business, you have several solutions to pick from. The best Microsoft software for your business primarily depends on which features you need.
To help you choose a Microsoft DMS, we spoke with technology and operation experts about what software and features you should look for.
Editor’s note: Looking for the right document management system for your business? Fill out the questionnaire below to have our vendor partners contact you about your needs.
Although it is often confused as one, Microsoft Office Suite (MS Office) is not a complete DMS. Many companies use MS Office in tandem with a DMS to create a comprehensive, scalable way to manage electronic documents.
If it’s not considered a DMS, what is Microsoft Office Suite? MS Office Suite is a combined set of programs that companies of all sizes can use for basic business productivity tasks. You can buy the software as a one-time purchase for use on a single PC or Mac device, or you can choose a SaaS plan and pay a monthly subscription fee.
“Due to its proliferation and holistic approach, it [MS Office Suite] is normally the de facto business software package that is leveraged by companies both large and small,” Pravin Vazirani, assistant vice president of operations at Chetu, told business.com. “The collective nature of the MS Office experience enables office productivity and helps facilitate what we can consider as the lifecycle of documentation.”
MS Office Suite includes access to document creation capabilities like word processing (Word), spreadsheet generation (Excel) and presentation production (PowerPoint).
The main difference between MS Office and DMS is the basic functionality. While MS Office focuses on document creation, DMS addresses the organization and maintenance of documents. Vazirani elaborated on each use case, providing examples of when a business might use one or the other solution.
“With DMS, companies can properly store documents and rapidly recall them for later use to advance business operations and decision-making,” said Vazirani. “MS Office offers several components that feature DMS, but it also features document generation and sharing capabilities as well.”
Vazirani said business owners should remember that just because MS Office has DMS features doesn’t mean that alternative DMS platforms are not worth considering. Your business’s document creation and storage needs will determine whether you will need one or both solutions.
Although Microsoft SharePoint can serve document management purposes for some businesses, it is not a DMS on its own. SharePoint has many use cases, primarily servicing enterprise content management and intranet building – this makes it a better option for large enterprises, as opposed to small businesses looking for Microsoft document management.
“It [SharePoint] is a flexible and customizable platform used for building multiple types of solutions, such as intranets, learning management systems, ticketing software, and more,” said Sergey Golubenko, head of SharePoint department in ScienceSoft. “However, this platform is best suited for building document management systems, as it offers rich capabilities for this particular use case.”
Golubenko added that SharePoint provides easy creation, structured and secure storage, fast search and retrieval of documents, real-time collaboration, versioning, audit trail, compliance support, and other relevant capabilities.
Office 365 is the cloud-based subscription version of the MS Office Suite. In addition to MS Office features (Word, Excel and PowerPoint), it includes calendar and email management (Outlook), database management for PC (Access), publishing for PC (Publisher), note-taking capabilities (OneNote), online storage (OneDrive), and regular software updates. It is available for use across multiple PCs, Macs, Android and iOS devices.
Since most document management systems easily integrate with MS Office and Office 365, closely examine which features come with each platform. This will help you choose a DMS that best fits your needs.
We spoke with industry professionals to get their take on the best options.
Vazirani recommended the following four DMS apps for Microsoft Office 365 integration:
In addition to eFileCabinet, Golubenko recommended the following three DMS solutions that integrate with Office 365:
Besides robust document management features, Golubenko said these platforms also offer extensive collaboration and project management capabilities.
After conducting our own research, we think M-Files is the best overall DMS. It is user-friendly, easily scalable and deeply integrated with Microsoft and Office 365.
Microsoft users are at an advantage when looking for a DMS that is compatible across platforms – most document management software can be used on Microsoft devices. Although Microsoft compatibility is something you want to verify before purchasing a DMS, there are other capabilities you need to look for too.
“Microsoft’s greatest benefit is its ubiquity in that it is used by countless businesses in nearly every industry,” said Vazirani. “While this ubiquity is excellent for uniform document sharing, the needs of a business for document management can be more industry- and even business-specific.”
Since your industry and business needs play a major role in which document management software is the best for your business, analyze the following elements of your business:
Although there are several great systems that are compatible with Microsoft devices, that is not the only compatibility to look for. Vazirani said to verify that your chosen DMS is compatible with other systems your business currently leverages (outside of the MS Office suite). Integration across multiple business systems can simplify several workplace processes.
“For instance, if you are looking to manage financial data, then it is imperative that the DMS you use is able to communicate with your accounting and finance software,” said Vazirani. “This will allow for improved process automation and remove data silos. To ensure that a platform is compatible, leverage custom software developers to create company-specific patches and programs to help these systems all interconnect and communicate.”
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Office 365 must be purchased first
SMB plans start at $5/user/month, including 1 TB of storage
Free plan: 10 GB limit
Starter: $5/month for 3-10 users, 100 GB limit
Business: $15/month per user, unlimited storage
Business Plus: $25/month per user, unlimited storage, additional collaboration features
Enterprise: $35/month per user, unlimited storage, features tailored to your specific needs
File sharing and co-authoring
Offline file sync
Sync files between devices
Offline access to files
Extensive online FAQs and tutorials
Free tier offers standard support during business hours
Lower paid tiers offer dedicated support representatives
Higher paid tiers add additional training and customized support
Setup and installation can be challenging
Workflows often have extraneous steps
Toolbars put most-used tasks front and center
For business document management, security and ease of adaptability are top concerns. Top software choices Box and Microsoft SharePoint lead the pack in document management.
So, if you’re wondering who comes out on top when it comes to Box versus Sharepoint, from features to integrations and usability, you’re in the right place.
Document retention software has two big names: Box and Microsoft Sharepoint. Both are widely used by many paperless businesses because of their name recognition, features, enhanced security, and flexibility to scale.
Box is an excellent choice for businesses that are upgrading their sharing and file storage. You can create multiple logins, customize security, and organize documents for a price that accommodates a small business budget.
It’s similar to SharePoint on just about every level, with the differences found in the details.
Like Box, Microsoft SharePoint is also made for small and medium-sized businesses and takes security seriously. It works with your existing framework and doesn’t require specialized knowledge to get set up.
A good document management software excels at document storage and sharing and builds upon that with an expanded set of offerings. Its core functions cover more than just document uploads and make each software more than the sum of its parts.
Beyond acting as an e-filing tool, Box lets you do more than upload and manage documents. You can create and track workflows and set up rules to automate tasks, including reminders to review documents or approve contracts right in the app.
You can also easily share documents in-app, download items, and create secure direct links. By adjusting viewing permissions, you can let a recipient download documents or allow full editing capabilities.
The sharing permissions also heighten security. You can require logins, email verification, or passwords to share documents externally. Internally, you’re able to monitor user activity from the admin dashboard.
Downloading, sharing, and editing is easy to do in Box. Image source: Author
Microsoft SharePoint implements document management best practices by having features for productivity and ease of use. You can co-author and share files within your team, live editing all at once. It’s also pretty customizable, so you can design the system to fit your needs and match your business.
Sharing files externally allows people outside of your organization to view and edit documents with ease. You can let them collaborate on just one piece, or grant them access to a full folder, keeping sensitive information, such as contracts or LLC documents, secure.
External users can have a number of permissions, set on a detailed level. Image source: Author
Though Box’s features are robust, Microsoft SharePoint has too many features to compete with, and it wins this round.
It’s one thing to use the system on your own, but when you run into problems, you need the right resources and the right people to talk to and help you solve issues.
Box has three tiers of support options. Standard support comes with all Box accounts and covers assistance during business hours. Premier Services gives you access to growth specialists and includes dedicated account representatives for support.
Platinum Services are available to the highest level, offering training and support tailored to your business, plus yearly onsite training and a dedicated support channel.
As part of the Microsoft family, SharePoint gives you top-tier resources, videos, and tutorials as part of your Office 365 package, so you know they are high quality.
SharePoint also has support associates available 24 hours a day who can help with all kinds of questions. Microsoft has a vast library of resources and a fleet of experts.
Because it’s a part of Microsoft, SharePoint naturally has more and better support available. While Box’s support is pretty good, it just can’t compete with Microsoft.
Whether you’re tech-savvy or still a newbie, everyone craves a system that’s easy to use. For efficiency and accuracy, a user-friendly setup is a must.
Box is fairly intuitive with a learning curve that’s easy to manage. The toolbars are easy to understand, and the navigation options aren’t overwhelming.
You can upload complete files, archive documents, edit files online, or create entirely new documents from scratch.
Designed to work with Google Docs and Office 365, editing is simple thanks to the familiar word processor setup.
On the other hand, Microsoft Sharepoint is a bit less intuitive. It’s not a crazy-complicated coding system or a logistical nightmare; still, it lacks the streamlined efficiency of Box and can get bogged down in itself.
Setup takes a great deal more effort, and adoption involves more steps on the user end. Though Microsoft is continuously working to make installation easier, customizing the solution is still time-consuming; the results sometimes don’t feel worth the effort.
Once it’s up and running, SharePoint works perfectly fine, but it requires more steps to do just about everything (search, download, edit) than are necessary, making it somewhat cumbersome. It organizes itself well, though, and categories are easy to grasp.
Box is the clear winner here, with its easy setup, integration with Microsoft 365, and intuitive nature.
No matter how much you like a product, there’s always the question of price. What are you willing and able to pay for software like SharePoint or Box?
Box stands out thanks to a long-term free option — aka, the Individual account. There is a 10 GB storage cap, and features are more menial, but it’s enough for solo users.
Paid plans start at $5/month per user for their starter option, allowing for three to 10 users, with enhanced features and a maximum 100 GB storage capacity.
The Business plan, at $15/month per user, has unlimited storage and stores up to 50 saved versions of a file, plus it displays enhanced analytics and reporting. Box Business Plus goes up to $25/month per user. It allows for external collaboration, complete activity tracking, creation of templates, and much more.
Box Enterprise pricing goes up to $35/month per user and lets you work with a team to build Box around your business’s needs.
Box pricing offers discounts for annual payments over monthly ones. Image source: Author
Microsoft SharePoint is a bit pricier. It requires an Office 365 subscription, even if you don’t plan on activating other software options.
After that, SharePoint starts at $5/month per user and goes up to $20/month per user. Base plans, though, do come with a full TB of storage.
Between the option of a long-term free plan and not needing to subscribe to any other software fleet, Box sets itself apart as the winner.
Especially for HR document management, you need a system that plays well with others so you can import and share files with minimal disruptions.
Box is easy to sync with existing apps, having built-in integrations for both Google and Microsoft Office right off the bat. Your Google account can be linked to your Box account at setup, too, for added simplicity.
Microsoft SharePoint works pretty seamlessly with Microsoft office. Your One Drive and Outlook can link directly to SharePoint for easy access. You can also opt to pair it with other tools, such as Google Drive or Gmail, almost as easily.
Both software options do very well here, making file sharing and uploading across tools simple. It’s a tie.
When working offline, the ability to sync makes using the software more intuitive and cuts down on the potential for lost data.
Box comes with a desktop app called Box sync that you can use offline to upload and download documents without logging in to Box via a browser. Changes made to documents on your desktop are automatically carried over to Box online as soon as it’s connected to the internet without you needing to do anything manually.
Microsoft SharePoint’s offline sync helps ensure that work done offline is transferred into the internal cloud database. Though there can be a bit of a lag time sometimes, it’s an overall convenient system for working on files on your desktop without going to the SharePoint site.
Both tools to sync documents work very well. Still, there can be some lag when updating entire team documents with Sharepoint, giving Box a slight edge.
Despite the name recognition of Microsoft, SharePoint simply isn’t as streamlined or intuitive as Box, making Box the overall winner. With a simple set up, a minimal-step approach to using it, and very affordable pricing, Box is going to be the best choice overall.
However, if your team is already deeply entrenched in a Microsoft workspace, or you need more customization and flexibility, SharePoint may be a better choice in the long run.
Rose Wheeler is a seasoned writer and content manager with more than 15 years of experience. She specializes in content related to digital marketing, small business, personal finance, and CMS. Her work has appeared on sites such as Selz, The Cheat Sheet, and Swaay. When she’s not working with her awesome clients, Rose enjoys cooking, playing games and curling up with a good book.
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As more and more businesses join the digital world, service providers focus on innovations to create competitive advantages. Data room vendors initially launched virtual data rooms as secure data storage facilities, but they kept adding cutting-edge features to turn VDRs into complete business solutions.
Today, online data room software is much more than ordinary data repositories, and we are going to list some of the best virtual data room features for you. In fact, these features should be your priority before you choose a virtual data room provider.
An electronic data room, or simply data room, is essentially an online data repository and a virtual working space. Businesses, corporations, professionals, government agencies use virtual data rooms for safely storing confidential business data.
Furthermore, as the work-from-home mantra changed the work practices in business arenas globally, organizations started using virtual data rooms as digital working spaces. From working on shared documents to sharing documents online to participating in team meetings, online data rooms have everything a business needs to ensure collaboration between its employees and external bodies.
Virtual data room features may vary from vendor to vendor, but here are some relatively standard functionalities every data room must have.
Virtual data rooms make document management highly convenient as they streamline the data storing and sharing process. Data room users can easily upload, access, edit, modify or share files. Here are some worth mentioning features that make document management smoother for you.
Present-day virtual data room services focus on enhancing user experience by facilitating customers in all possible ways. Different VDRs leverage the best possible user experience practices to make things simple and more convenient. Have a look at these features:
Data protection is the core objective of any electronic data room, and for that, it is important to choose a certified service provider that complies with global data security standards. Here are some notable security features in VDRs:
Keeping track of all the activities in the data room is surely one of the best things about virtual data rooms. Data room administration can monitor who logged in, when and which document they viewed, or how much time a user spent in the data room. Apart from that, many VDRs have a screen recording feature which is very handy in recording communications, meetings, etc., during a business transaction.
Businesses can use online data room software as a virtual working space. For example, data room users can work on shared documents, and any changes made in the file will be notified to all contributors.
Modern VDRs provide audio and video conferencing tools to help businesses arrange online meetings. Moreover, group chats and one-to-one live chatting are other useful collaboration tools in virtual data rooms. Being able to collaborate safely is what makes virtual data rooms a preferable choice for modern businesses.
When it comes to data storage and collaboration, modern virtual data rooms boast all basic-to-advanced features that make them a desirable asset for any business. On top of that, they are an easy to use and cost-saving option. Most importantly, a VDR gives you complete control over your business data.
If you consider using a virtual data room for your business, conduct your data room comparison, review feature set and virtual data room pricing, and settle on an optimal data storage solution.
Governance, risk management, and compliance (GRC) is a framework for managing these three practices across an organization. It’s increasingly important for businesses that want to better manage risk, ensure compliance, and coordinate security with a unified and integrated platform.
This is why GRC has become so critical. Here’s how managers and IT teams can leverage the right tools for their organizations.
Table of Contents
RSA Archer removes silos from the risk management process so that all efforts are streamlined and the information is accurate, consolidated, and comprehensive. The platform’s configurability enables users to quickly make changes with no coding or database development required. Archer was named a Leader in Gartner’s 2020 Magic Quadrant for IT risk management and IT vendor risk management tools. Additionally, Forrester named it a Contender in its Q1 2020 GRC Wave.
Learn more about RSA
LogicManager’s GRC solution has specific use cases across financial services, education, government, healthcare, retail, and technology industries, among others. Like other competitive GRC solutions, it speeds the process of aggregating and mining data, building reports, and managing files. LogicManager is lauded for its user experience and technical training and was named a Challenger in Gartner’s 2020 Magic Quadrant for IT risk management. Forrester named it a Leader in its Q1 2020 GRC Wave.
Learn more about LogicManager
Strategic analytics (built into the platform through Riskonnect Insights) provide intelligence by surfacing, alerting, and visualizing critical risks to senior leadership. Riskonnect also boasts a tight integration with the Salesforce CRM platform. It was named a Niche Player in Gartner’s 2020 Magic Quadrant for IT risk management, and Forrester named it a Strong Performer in its Q1 2020 GRC Wave.
Learn more about Riskonnect
SAP’s in-memory data access will give you top-of-the-line big data and predictive analytics capabilities tied to risk management. SAP was not recognized in Gartner’s 2020 Magic Quadrant for IT risk management, but Forrester did name it a Contender in its Q1 2020 GRC Wave. Additionally, SAP was given the number two spot in the 2020 GRC Emotional Footprint Awards by Software Reviews for delivering outstanding customer service.
Learn more about SAP GRC
SAI360 catalogues, monitors, updates, and manages a company’s operational GRC needs. It’s specifically focused on monitoring third parties with access to your systems, automating workflows to fill any gaps you might be missing, and creating a culture of compliance best practices among your internal teams. SAI Global was named a Challenger in Gartner’s 2020 Magic Quadrant for IT risk management and Forrester named it a Strong Performer in its Q1 2020 GRC Wave.
Learn more about SAI360
Read more: Best Risk Management Software for 2022
The GRC acronym was first formalized in 2007 by the OCEG, originally called the Open Compliance and Ethics Group, a nonprofit think tank. However, the term has been in use since around 2003.
Software and IT solutions help teams automate GRC activities, streamline work, and reduce implementation complexity.
According to the OCEG website, GRC is a “shorthand reference to the critical capabilities that must work together to achieve Principled Performance — the capabilities that integrate the governance, management, and assurance of performance, risk, and compliance activities.”
GRC often refers to specific practices and tools that help businesses perform and integrate their governance, risk management, and compliance processes more effectively. For example, software and IT solutions help teams automate GRC activities, streamline work, and reduce implementation complexity.
GRC tools can help larger organizations streamline the development of GRC processes and manage them in day-to-day operations. More advanced tools may leverage technology like artificial technology (AI) or machine learning (ML) to improve risk management or compliance.
The GRC software market is large, and a wide variety of tools are available. Different feature sets, price points and interoperability capabilities mean organizations should choose their solution carefully.
These are six of the most popular GRC tools, the features they offer, and the organizations they will benefit the most.
Fusion Risk Management is a cloud-based GRC tool designed to work in conjunction with the Salesforce platform. The tool allows end users to more easily visualize products from a customer perspective. It focuses on current risks, dependencies, and relationships between risks, business processes, and third-party business partners.
Key features include dashboards, reporting, incident tracking, and high levels of customizability. Users can configure the software without coding, meaning it’s highly user-friendly — even for those without technical backgrounds.
This tool will work best for businesses that rely on Salesforce and want a GRC solution that integrates directly with their e-commerce and CRM technology. Companies that use other CRM platforms may find that Fusion provides limited value and requires a complicated adoption process.
Built with integration of the IBM AI engine Watson, OpenPages is the GRC tool from IBM. It is used for GRC by major companies like Nationwide and General Motors.
The software’s core functionalities include services to streamline management of financial controls, IT governance, and regulatory initiatives. Included tools also support internal audits related to GRC operations. Flexible pricing and AI integration-by-default make it a good fit for teams of all sizes, especially businesses that want to adopt ML and GRC software simultaneously.
A free demo of the software is available for businesses that want to experiment with OpenPages before committing to a plan.
ServiceNow offers a GRC tool with powerful governance, risk, and compliance automation features. The service is cloud-based and built to provide a unified data environment with easy-access tools, such as portals and mobile apps.
The software’s reporting and analytics capabilities make it easy for a business to track and measure GRC-relevant metrics based on unique organizational needs. Additional features — like real-time monitoring, predictive intelligence, and automation tools — can help organizations extract better insights from their data and further streamline GRC operations.
Custom pricing for the service is available upon request. Like many other GRC solutions, ServiceNow offers a demo of the service for interested businesses.
LogicManager is a cloud-based GRC solution built for businesses wanting to aggregate, manage, and analyze data relevant to risk management operations. The tool helps businesses create a unified risk management platform, streamline reporting, and take advantage of real-time data to identify and respond to potential threats more effectively.
A dedicated company adviser will provide support to end users after adoption, walking them through the process of adopting the tool and building a GRC program with the software.
Quotes for service pricing are available through the LogicManager website. A free demo is also available.
Powered by BWise, the GRC offering originally developed by Nasdaq, SAI360 is offered by business services provider SAI Global. It’s a bundle of compliance, auditing, and risk management tools that streamline the process of gathering, maintaining, and analyzing GRC data.
The software’s customization options allow enterprises to configure the tool based on unique organizational needs. However, some end users may find the solution less flexible than other GRC offerings.
As with most other GRC tools, pricing for SAI360 is available on request via the SAI360 website. A free demo is also available for interested businesses.
Riskonnect is a cloud-based governance program that offers strong risk management and user training features. The tool pulls data from multiple sources and leverages powerful automation features to provide a unified solution for GRC data collection and analysis.
Organizations can use the platform to develop audit plans and manage document storage. It focuses on developing working practices that reduce risk by improving user awareness.
Tool pricing is available on request. Interested organizations can also test a free demo of the software before committing to a subscription.
Read more: Don’t Overlook IT Risk Compliance When Defending Against Cyberattacks
Governance, risk management, and compliance processes are increasingly important to effective business practices. Companies face more risk than ever. Major crises like COVID-19, volatile supply chains, and cybersecurity threats have exposed many potential weaknesses in current practices. Risk management can help organizations identify and mitigate these issues.
GRC tools may be especially beneficial for businesses that face regularly changing industry regulations.
GRC ensures organizations can fully leverage information from across the organization and effectively implement risk management strategies companywide. GRC software can also provide similar benefits for business compliance practices. Changing regulations and standards regarding logistics, infrastructure, or cybersecurity can be easier to handle with the right solution in place.
GRC tools may be especially beneficial for businesses that face regularly changing industry regulations, like organizations that must meet DOE efficiency standards on building transformers.
Almost any organization can benefit from a GRC solution, regardless of industry. Larger organizations — which may have governance, risk management, and compliance responsibilities distributed across multiple departments — may benefit more from adopting a unified methodology.
Businesses in industries where compliance is especially important for success may also benefit from adopting a GRC tool.
Governance, risk management, and compliance are becoming increasingly important for organizations of all sizes. Emerging threats like supply chain volatility, cybercrime, and changing regulatory landscapes mean businesses must take action to protect their assets.
At the same time, innovations from the tech world — like AI, ML, and predictive analytics — have provided businesses with a range of new tools for managing and predicting risk more effectively.
Innovations from the tech world have provided businesses with a range of new tools for managing and predicting risk more effectively.
GRC tools like those offered by Fusion Risk Management, IBM OpenPages, and SAI360 have features that help businesses take advantage of these new developments and streamline GRC operations. These solutions allow companies to reach their full potential without worrying about meeting requirements.
Read next: Best Predictive Analytics Software for 2021
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Best Document Scanning Services and Document archiving
Best Document Scanning Services and DMS software assist corporations with secure digital document imaging. With the help of best document scanners, best document scanning services scan paper documents and manually index them into the business’ information for optical character recognition (OCR) capabilities.
Document scanning services and Indexing
Document scanning services and indexing usually handle the transportation of work from the business location to the document scanning location. suppliers additionally schoolwork the work for best scanning and safely discard the work once scanned. when work is scanned, the documents square measure indexed among a business information. For businesses that don’t ought to scan work in bulk, document scanning software system might even be a viable various.
DOCUMENT SCANNING SERVICES AND MANAGEMENT?
A Document scanning and Document Management System is utilize to keep up, organize and pack the documents digitally, which boosts potency and reduces paper. IT Zone Asian country provides its purchasers with top-tier Best Document Management services in metropolis to amplify the performance and intensify productivity at your work.
Best document scanning and management works in a very few separate ways that. however an organization uses these services depends entirely on the character of the business and its advancement, a supplier UN agency would initiate a best document scanning Services integration that’s reaching to curtail prices and convey in financial edges to the firm.
Document imaging has become so simple and efficient that there’s no reason to not adopt it. In short, the times of abandoning whole rooms to document storage are gone. But how are you able to implement document imaging for your business or personal needs? the low-cost leader in document imaging solutions: FileCenter DMS.
Document Imaging Summary What is the document imaging process?
Your document imaging system
Step 1: It starts with a document imaging scanner
Step 2: Choose the simplest imaging file format
Step 3: Imaging document management: the key thereto all
What is the Document Imaging Process?
The easiest thanks to grasping the document imaging process are to interrupt it down into its basic steps. the primary step is to line up how to start capturing the document image.
you would possibly consider this as “photographing” documents. this will be through with anything from a phone camera to an actual camera to a flatbed scanner to a high-speed document scanner.
Why Go Paperless with Paperless filing system
We would wish to offer you a couple of reasons which will justify the investment of going paperless filing system. There are a variety of reasons, but we’ll stick just to the essential one.
The first and most vital reason you would like a paperless system is that you simply economize. There are a lot of copy papers flying around the office, and that they accompany a price. But with a paperless office, you do not need to buy copy paper. the cash you saved is often used for a special goal.
Your documents are going to be stored and arranged, and you’ll find the knowledge you would like easily. All documents are indexed, and with additional tagging, you’ll easily and quickly find the knowledge you need/want.
And did we mention you get access to your documents from everywhere? within the new and times, we sleep in, executives and employees are required to use and find information within seconds, not days. that’s only possible with a paperless office.
Speaking of speeding up the method and efficiency of your business, paperless systems allow you to hurry up approvals. Companies currently have utilized the electronic signature to development both internal and external documents. then there’s process automation, a software that helps with the management and distribution of documents. you’ll use process automation to store, distribute, and route electronic documents, also as collaborate with colleagues. All documents are often shared, meaning multiple people can check out them at an equivalent time.
At the top of the day, all of the advantages of paperless office systems are with one goal in mind, which is improved customer service. We all want to satisfy our customers, and a paperless office makes that happen.
How to Go Paperless with Paperless filing system
There are steps you would like to require so as to rework your business and office from a storage unit with a lot of paper, to a paperless office. the primary step you would like to work out is that the workflow, and what sorts of paper you’ll eliminate. for instance, some companies choose digital receipts only, while others choose far more like invoices, documents, data, research papers, and more.
Once you’ve found out the paper you’ll eliminate, it’s time to take a position in one of the foremost important elements of your paperless office, which may be a scanner. Any scanner will do the trick, but it’s best to seem for a scanner that’s recommended by your paperless file system. an honest scanner will assist you to go paperless quickly and painlessly.
As we said, a scanner must be compatible together with your document management software. Once you’ve chosen the software, you’re within the paperless world.
And did we discussion you get access to your documents from everywhere? within the new and times, we sleep in, executives and employees are required to use and find information within seconds, not days. that’s only possible with a paperless office.
At now, it’s important to form sure the documents you’ve got are easy to seek out. The software will do the work, but you will have to assist also. How are you able to help? Well, for starters, make your PDFs searchable by using optical character recognition, or OCR. And while OCR is extremely reliable, it’s not 100% effective. due to this, you would like to call your files well by using the subsequent format: keyword.