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Office 365 must be purchased first
SMB plans start at $5/user/month, including 1 TB of storage
Free plan: 10 GB limit
Starter: $5/month for 3-10 users, 100 GB limit
Business: $15/month per user, unlimited storage
Business Plus: $25/month per user, unlimited storage, additional collaboration features
Enterprise: $35/month per user, unlimited storage, features tailored to your specific needs
File sharing and co-authoring
Offline file sync
Sync files between devices
Offline access to files
Extensive online FAQs and tutorials
Free tier offers standard support during business hours
Lower paid tiers offer dedicated support representatives
Higher paid tiers add additional training and customized support
Setup and installation can be challenging
Workflows often have extraneous steps
Toolbars put most-used tasks front and center
For business document management, security and ease of adaptability are top concerns. Top software choices Box and Microsoft SharePoint lead the pack in document management.
So, if you’re wondering who comes out on top when it comes to Box versus Sharepoint, from features to integrations and usability, you’re in the right place.
Document retention software has two big names: Box and Microsoft Sharepoint. Both are widely used by many paperless businesses because of their name recognition, features, enhanced security, and flexibility to scale.
Box is an excellent choice for businesses that are upgrading their sharing and file storage. You can create multiple logins, customize security, and organize documents for a price that accommodates a small business budget.
It’s similar to SharePoint on just about every level, with the differences found in the details.
Like Box, Microsoft SharePoint is also made for small and medium-sized businesses and takes security seriously. It works with your existing framework and doesn’t require specialized knowledge to get set up.
A good document management software excels at document storage and sharing and builds upon that with an expanded set of offerings. Its core functions cover more than just document uploads and make each software more than the sum of its parts.
Beyond acting as an e-filing tool, Box lets you do more than upload and manage documents. You can create and track workflows and set up rules to automate tasks, including reminders to review documents or approve contracts right in the app.
You can also easily share documents in-app, download items, and create secure direct links. By adjusting viewing permissions, you can let a recipient download documents or allow full editing capabilities.
The sharing permissions also heighten security. You can require logins, email verification, or passwords to share documents externally. Internally, you’re able to monitor user activity from the admin dashboard.
Downloading, sharing, and editing is easy to do in Box. Image source: Author
Microsoft SharePoint implements document management best practices by having features for productivity and ease of use. You can co-author and share files within your team, live editing all at once. It’s also pretty customizable, so you can design the system to fit your needs and match your business.
Sharing files externally allows people outside of your organization to view and edit documents with ease. You can let them collaborate on just one piece, or grant them access to a full folder, keeping sensitive information, such as contracts or LLC documents, secure.
External users can have a number of permissions, set on a detailed level. Image source: Author
Though Box’s features are robust, Microsoft SharePoint has too many features to compete with, and it wins this round.
It’s one thing to use the system on your own, but when you run into problems, you need the right resources and the right people to talk to and help you solve issues.
Box has three tiers of support options. Standard support comes with all Box accounts and covers assistance during business hours. Premier Services gives you access to growth specialists and includes dedicated account representatives for support.
Platinum Services are available to the highest level, offering training and support tailored to your business, plus yearly onsite training and a dedicated support channel.
As part of the Microsoft family, SharePoint gives you top-tier resources, videos, and tutorials as part of your Office 365 package, so you know they are high quality.
SharePoint also has support associates available 24 hours a day who can help with all kinds of questions. Microsoft has a vast library of resources and a fleet of experts.
Because it’s a part of Microsoft, SharePoint naturally has more and better support available. While Box’s support is pretty good, it just can’t compete with Microsoft.
Whether you’re tech-savvy or still a newbie, everyone craves a system that’s easy to use. For efficiency and accuracy, a user-friendly setup is a must.
Box is fairly intuitive with a learning curve that’s easy to manage. The toolbars are easy to understand, and the navigation options aren’t overwhelming.
You can upload complete files, archive documents, edit files online, or create entirely new documents from scratch.
Designed to work with Google Docs and Office 365, editing is simple thanks to the familiar word processor setup.
On the other hand, Microsoft Sharepoint is a bit less intuitive. It’s not a crazy-complicated coding system or a logistical nightmare; still, it lacks the streamlined efficiency of Box and can get bogged down in itself.
Setup takes a great deal more effort, and adoption involves more steps on the user end. Though Microsoft is continuously working to make installation easier, customizing the solution is still time-consuming; the results sometimes don’t feel worth the effort.
Once it’s up and running, SharePoint works perfectly fine, but it requires more steps to do just about everything (search, download, edit) than are necessary, making it somewhat cumbersome. It organizes itself well, though, and categories are easy to grasp.
Box is the clear winner here, with its easy setup, integration with Microsoft 365, and intuitive nature.
No matter how much you like a product, there’s always the question of price. What are you willing and able to pay for software like SharePoint or Box?
Box stands out thanks to a long-term free option — aka, the Individual account. There is a 10 GB storage cap, and features are more menial, but it’s enough for solo users.
Paid plans start at $5/month per user for their starter option, allowing for three to 10 users, with enhanced features and a maximum 100 GB storage capacity.
The Business plan, at $15/month per user, has unlimited storage and stores up to 50 saved versions of a file, plus it displays enhanced analytics and reporting. Box Business Plus goes up to $25/month per user. It allows for external collaboration, complete activity tracking, creation of templates, and much more.
Box Enterprise pricing goes up to $35/month per user and lets you work with a team to build Box around your business’s needs.
Box pricing offers discounts for annual payments over monthly ones. Image source: Author
Microsoft SharePoint is a bit pricier. It requires an Office 365 subscription, even if you don’t plan on activating other software options.
After that, SharePoint starts at $5/month per user and goes up to $20/month per user. Base plans, though, do come with a full TB of storage.
Between the option of a long-term free plan and not needing to subscribe to any other software fleet, Box sets itself apart as the winner.
Especially for HR document management, you need a system that plays well with others so you can import and share files with minimal disruptions.
Box is easy to sync with existing apps, having built-in integrations for both Google and Microsoft Office right off the bat. Your Google account can be linked to your Box account at setup, too, for added simplicity.
Microsoft SharePoint works pretty seamlessly with Microsoft office. Your One Drive and Outlook can link directly to SharePoint for easy access. You can also opt to pair it with other tools, such as Google Drive or Gmail, almost as easily.
Both software options do very well here, making file sharing and uploading across tools simple. It’s a tie.
When working offline, the ability to sync makes using the software more intuitive and cuts down on the potential for lost data.
Box comes with a desktop app called Box sync that you can use offline to upload and download documents without logging in to Box via a browser. Changes made to documents on your desktop are automatically carried over to Box online as soon as it’s connected to the internet without you needing to do anything manually.
Microsoft SharePoint’s offline sync helps ensure that work done offline is transferred into the internal cloud database. Though there can be a bit of a lag time sometimes, it’s an overall convenient system for working on files on your desktop without going to the SharePoint site.
Both tools to sync documents work very well. Still, there can be some lag when updating entire team documents with Sharepoint, giving Box a slight edge.
Despite the name recognition of Microsoft, SharePoint simply isn’t as streamlined or intuitive as Box, making Box the overall winner. With a simple set up, a minimal-step approach to using it, and very affordable pricing, Box is going to be the best choice overall.
However, if your team is already deeply entrenched in a Microsoft workspace, or you need more customization and flexibility, SharePoint may be a better choice in the long run.
Rose Wheeler is a seasoned writer and content manager with more than 15 years of experience. She specializes in content related to digital marketing, small business, personal finance, and CMS. Her work has appeared on sites such as Selz, The Cheat Sheet, and Swaay. When she’s not working with her awesome clients, Rose enjoys cooking, playing games and curling up with a good book.
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As more and more businesses join the digital world, service providers focus on innovations to create competitive advantages. Data room vendors initially launched virtual data rooms as secure data storage facilities, but they kept adding cutting-edge features to turn VDRs into complete business solutions.
Today, online data room software is much more than ordinary data repositories, and we are going to list some of the best virtual data room features for you. In fact, these features should be your priority before you choose a virtual data room provider.
An electronic data room, or simply data room, is essentially an online data repository and a virtual working space. Businesses, corporations, professionals, government agencies use virtual data rooms for safely storing confidential business data.
Furthermore, as the work-from-home mantra changed the work practices in business arenas globally, organizations started using virtual data rooms as digital working spaces. From working on shared documents to sharing documents online to participating in team meetings, online data rooms have everything a business needs to ensure collaboration between its employees and external bodies.
Virtual data room features may vary from vendor to vendor, but here are some relatively standard functionalities every data room must have.
Virtual data rooms make document management highly convenient as they streamline the data storing and sharing process. Data room users can easily upload, access, edit, modify or share files. Here are some worth mentioning features that make document management smoother for you.
Present-day virtual data room services focus on enhancing user experience by facilitating customers in all possible ways. Different VDRs leverage the best possible user experience practices to make things simple and more convenient. Have a look at these features:
Data protection is the core objective of any electronic data room, and for that, it is important to choose a certified service provider that complies with global data security standards. Here are some notable security features in VDRs:
Keeping track of all the activities in the data room is surely one of the best things about virtual data rooms. Data room administration can monitor who logged in, when and which document they viewed, or how much time a user spent in the data room. Apart from that, many VDRs have a screen recording feature which is very handy in recording communications, meetings, etc., during a business transaction.
Businesses can use online data room software as a virtual working space. For example, data room users can work on shared documents, and any changes made in the file will be notified to all contributors.
Modern VDRs provide audio and video conferencing tools to help businesses arrange online meetings. Moreover, group chats and one-to-one live chatting are other useful collaboration tools in virtual data rooms. Being able to collaborate safely is what makes virtual data rooms a preferable choice for modern businesses.
When it comes to data storage and collaboration, modern virtual data rooms boast all basic-to-advanced features that make them a desirable asset for any business. On top of that, they are an easy to use and cost-saving option. Most importantly, a VDR gives you complete control over your business data.
If you consider using a virtual data room for your business, conduct your data room comparison, review feature set and virtual data room pricing, and settle on an optimal data storage solution.
Governance, risk management, and compliance (GRC) is a framework for managing these three practices across an organization. It’s increasingly important for businesses that want to better manage risk, ensure compliance, and coordinate security with a unified and integrated platform.
This is why GRC has become so critical. Here’s how managers and IT teams can leverage the right tools for their organizations.
Table of Contents
RSA Archer removes silos from the risk management process so that all efforts are streamlined and the information is accurate, consolidated, and comprehensive. The platform’s configurability enables users to quickly make changes with no coding or database development required. Archer was named a Leader in Gartner’s 2020 Magic Quadrant for IT risk management and IT vendor risk management tools. Additionally, Forrester named it a Contender in its Q1 2020 GRC Wave.
Learn more about RSA
LogicManager’s GRC solution has specific use cases across financial services, education, government, healthcare, retail, and technology industries, among others. Like other competitive GRC solutions, it speeds the process of aggregating and mining data, building reports, and managing files. LogicManager is lauded for its user experience and technical training and was named a Challenger in Gartner’s 2020 Magic Quadrant for IT risk management. Forrester named it a Leader in its Q1 2020 GRC Wave.
Learn more about LogicManager
Strategic analytics (built into the platform through Riskonnect Insights) provide intelligence by surfacing, alerting, and visualizing critical risks to senior leadership. Riskonnect also boasts a tight integration with the Salesforce CRM platform. It was named a Niche Player in Gartner’s 2020 Magic Quadrant for IT risk management, and Forrester named it a Strong Performer in its Q1 2020 GRC Wave.
Learn more about Riskonnect
SAP’s in-memory data access will give you top-of-the-line big data and predictive analytics capabilities tied to risk management. SAP was not recognized in Gartner’s 2020 Magic Quadrant for IT risk management, but Forrester did name it a Contender in its Q1 2020 GRC Wave. Additionally, SAP was given the number two spot in the 2020 GRC Emotional Footprint Awards by Software Reviews for delivering outstanding customer service.
Learn more about SAP GRC
SAI360 catalogues, monitors, updates, and manages a company’s operational GRC needs. It’s specifically focused on monitoring third parties with access to your systems, automating workflows to fill any gaps you might be missing, and creating a culture of compliance best practices among your internal teams. SAI Global was named a Challenger in Gartner’s 2020 Magic Quadrant for IT risk management and Forrester named it a Strong Performer in its Q1 2020 GRC Wave.
Learn more about SAI360
Read more: Best Risk Management Software for 2022
The GRC acronym was first formalized in 2007 by the OCEG, originally called the Open Compliance and Ethics Group, a nonprofit think tank. However, the term has been in use since around 2003.
Software and IT solutions help teams automate GRC activities, streamline work, and reduce implementation complexity.
According to the OCEG website, GRC is a “shorthand reference to the critical capabilities that must work together to achieve Principled Performance — the capabilities that integrate the governance, management, and assurance of performance, risk, and compliance activities.”
GRC often refers to specific practices and tools that help businesses perform and integrate their governance, risk management, and compliance processes more effectively. For example, software and IT solutions help teams automate GRC activities, streamline work, and reduce implementation complexity.
GRC tools can help larger organizations streamline the development of GRC processes and manage them in day-to-day operations. More advanced tools may leverage technology like artificial technology (AI) or machine learning (ML) to improve risk management or compliance.
The GRC software market is large, and a wide variety of tools are available. Different feature sets, price points and interoperability capabilities mean organizations should choose their solution carefully.
These are six of the most popular GRC tools, the features they offer, and the organizations they will benefit the most.
Fusion Risk Management is a cloud-based GRC tool designed to work in conjunction with the Salesforce platform. The tool allows end users to more easily visualize products from a customer perspective. It focuses on current risks, dependencies, and relationships between risks, business processes, and third-party business partners.
Key features include dashboards, reporting, incident tracking, and high levels of customizability. Users can configure the software without coding, meaning it’s highly user-friendly — even for those without technical backgrounds.
This tool will work best for businesses that rely on Salesforce and want a GRC solution that integrates directly with their e-commerce and CRM technology. Companies that use other CRM platforms may find that Fusion provides limited value and requires a complicated adoption process.
Built with integration of the IBM AI engine Watson, OpenPages is the GRC tool from IBM. It is used for GRC by major companies like Nationwide and General Motors.
The software’s core functionalities include services to streamline management of financial controls, IT governance, and regulatory initiatives. Included tools also support internal audits related to GRC operations. Flexible pricing and AI integration-by-default make it a good fit for teams of all sizes, especially businesses that want to adopt ML and GRC software simultaneously.
A free demo of the software is available for businesses that want to experiment with OpenPages before committing to a plan.
ServiceNow offers a GRC tool with powerful governance, risk, and compliance automation features. The service is cloud-based and built to provide a unified data environment with easy-access tools, such as portals and mobile apps.
The software’s reporting and analytics capabilities make it easy for a business to track and measure GRC-relevant metrics based on unique organizational needs. Additional features — like real-time monitoring, predictive intelligence, and automation tools — can help organizations extract better insights from their data and further streamline GRC operations.
Custom pricing for the service is available upon request. Like many other GRC solutions, ServiceNow offers a demo of the service for interested businesses.
LogicManager is a cloud-based GRC solution built for businesses wanting to aggregate, manage, and analyze data relevant to risk management operations. The tool helps businesses create a unified risk management platform, streamline reporting, and take advantage of real-time data to identify and respond to potential threats more effectively.
A dedicated company adviser will provide support to end users after adoption, walking them through the process of adopting the tool and building a GRC program with the software.
Quotes for service pricing are available through the LogicManager website. A free demo is also available.
Powered by BWise, the GRC offering originally developed by Nasdaq, SAI360 is offered by business services provider SAI Global. It’s a bundle of compliance, auditing, and risk management tools that streamline the process of gathering, maintaining, and analyzing GRC data.
The software’s customization options allow enterprises to configure the tool based on unique organizational needs. However, some end users may find the solution less flexible than other GRC offerings.
As with most other GRC tools, pricing for SAI360 is available on request via the SAI360 website. A free demo is also available for interested businesses.
Riskonnect is a cloud-based governance program that offers strong risk management and user training features. The tool pulls data from multiple sources and leverages powerful automation features to provide a unified solution for GRC data collection and analysis.
Organizations can use the platform to develop audit plans and manage document storage. It focuses on developing working practices that reduce risk by improving user awareness.
Tool pricing is available on request. Interested organizations can also test a free demo of the software before committing to a subscription.
Read more: Don’t Overlook IT Risk Compliance When Defending Against Cyberattacks
Governance, risk management, and compliance processes are increasingly important to effective business practices. Companies face more risk than ever. Major crises like COVID-19, volatile supply chains, and cybersecurity threats have exposed many potential weaknesses in current practices. Risk management can help organizations identify and mitigate these issues.
GRC tools may be especially beneficial for businesses that face regularly changing industry regulations.
GRC ensures organizations can fully leverage information from across the organization and effectively implement risk management strategies companywide. GRC software can also provide similar benefits for business compliance practices. Changing regulations and standards regarding logistics, infrastructure, or cybersecurity can be easier to handle with the right solution in place.
GRC tools may be especially beneficial for businesses that face regularly changing industry regulations, like organizations that must meet DOE efficiency standards on building transformers.
Almost any organization can benefit from a GRC solution, regardless of industry. Larger organizations — which may have governance, risk management, and compliance responsibilities distributed across multiple departments — may benefit more from adopting a unified methodology.
Businesses in industries where compliance is especially important for success may also benefit from adopting a GRC tool.
Governance, risk management, and compliance are becoming increasingly important for organizations of all sizes. Emerging threats like supply chain volatility, cybercrime, and changing regulatory landscapes mean businesses must take action to protect their assets.
At the same time, innovations from the tech world — like AI, ML, and predictive analytics — have provided businesses with a range of new tools for managing and predicting risk more effectively.
Innovations from the tech world have provided businesses with a range of new tools for managing and predicting risk more effectively.
GRC tools like those offered by Fusion Risk Management, IBM OpenPages, and SAI360 have features that help businesses take advantage of these new developments and streamline GRC operations. These solutions allow companies to reach their full potential without worrying about meeting requirements.
Read next: Best Predictive Analytics Software for 2021
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