Register for your free TechRepublic membership or if you are already a member, sign in using your preferred method below.
We recently updated our Terms and Conditions for TechRepublic Premium. By clicking continue, you agree to these updated terms.
Invalid email/username and password combination supplied.
An email has been sent to you with instructions on how to reset your password.
By registering, you agree to the Terms of Use and acknowledge the data practices outlined in the Privacy Policy.
You will also receive a complimentary subscription to TechRepublic’s News and Special Offers newsletter and the Top Story of the Day newsletter. You may unsubscribe from these newsletters at any time.
All fields are required. Username must be unique. Password must be a minimum of 6 characters and have any 3 of the 4 items: a number (0 through 9), a special character (such as !, $, #, %), an uppercase character (A through Z) or a lowercase (a through z) character (no spaces).
How to use page-numbering fields in Microsoft Word
Your email has been sent
Microsoft Word’s page numbering feature is so powerful and flexible that it often confuses users. Knowing how to use Word’s four page-numbering fields will clarify most every usage.
Microsoft Word uses several fields to display page numbers in a Word document. You may be familiar with a few already, but knowledge of all of them will help you add an error-free numbering scheme to your Word documents. A Word field is a set of instructions for displaying content. Knowing how to use Word’s four page-numbering fields will make the difference between mistakes and easy success. In this tutorial, I’ll show you how to use Word’s four page-numbering fields.
I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use earlier versions. Word for the web supports existing fields, but you can’t insert them or modify them in the browser version. You can work with the downloadable demonstration files or work with your own file.
SEE: Windows, Linux, and Mac commands everyone needs to know (free PDF) (TechRepublic)
If you don’t know how to insert fields, please consider reading 3 ways to enter fields in Microsoft Word. This article assumes that you know how to insert fields, so there are no instructions.
Probably the most often used page field is { Page }. This field displays the page number of the current page and uses the following syntax:
{ PAGE [* Format Switch ] }
where the * Format Switch overrides the default number style. It’s worth noting that this field’s limitation is 32,767 pages.
You can insert { Page } via the Insert tab or by pressing Shift + Alt + P.
Figure A shows an 8-page document with no page or section breaks. Inserting { Page } into the document header displays the current page numbers, 1 through 8, accordingly. I’m using a large font, so the numbers are easy to see — this format has nothing to do with page numbering.
Figure A
In a simple document, this field is enough. In some documents, you’ll also want to display the total number of pages in the document.
Displaying the total number of pages in a document requires the { NumPages } field. This field retrieves the total number of pages from the file properties, which you can find as follows:
Figure B
Figure C
As you can see in Figure C, { NumPages } displays the same number, 10, on every page — the total number of pages in the document. Earlier it was eight, but the numbers are so large that adding a new field to the header increases the page count. That will continue to happen.
Now, let’s suppose you want to display the two together in a meaningful way, such as “Page 1 of 10.” To do so, you’d use the following expression:
Page { PAGE } of { NUMPAGES }
This works just fine in a document with no section breaks or special page-numbering requirements. For instance, when the first page is an unnumbered title page, you might use the following expression:
Page { PAGE } of { NUMPAGES - 1 }
This type of expression is relatively simple, but page-numbering expressions can be complex depending on the overall numbering scheme. One area that will need special attention is sections.
Sections can complicate a word-numbering scheme, but fortunately, Word’s { SectionPages } field accommodates sections by displaying the total number of pages in a section.
Without section breaks, { SectionPages } displays the same thing as { NumPages } as shown in Figure D.
Figure D
After inserting a section break, you will almost always want to restart page numbering at 1 to get an accurate page count for each section.
Let’s see what happens when we add a section as follows:
Figure E
Figure F
As you can see in Figure F, { SectionPages } updates with the addition of the section break at the end of page 1. Section one has one page and section two has 10 pages. However, the { NumPages } field in the header now shows more pages in the document than the section number in the footer.
The easy fix is to restart page number at the first page in section two as follows:
Figure G
Figure H
As you can see in Figure H, restarting the page numbering at the beginning of section two updates the { Pages } field. Here’s where we’re at right now:
There’s still one issue to deal with: Word’s { NumPages } section still displays the total number of pages in the document, as a whole, which is 11. In this case, you don’t need it and the best solution is to simply delete it from the header, unless you need to display the total number of pages in the document and the total number of pages in both sections.
Figure I shows a simple expression, Page { Page } of { SectionPages } in the footer. This expression is correct for every page with little effort on our part, other than understanding the relationship between the appropriate fields and the sections. Remember that adding a new field in the footer increases the total page count. Currently, there are 15 pages and 2 sections. The first section has two pages, and the second section has 13.
Figure I

For many documents, you will need only two fields: { Page } and { SectionPages }. It’s worth mentioning that Word also has a { Section } field that returns the number of the section. For example, in our document, it would display 1 for pages 1 and 2 and 2 for all the remaining pages.
Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.
How to use page-numbering fields in Microsoft Word
Your email has been sent
Your message has been sent
TechRepublic Premium content helps you solve your toughest IT issues and jump-start your career or next project.
The technologies could enable immersive experiences, accelerated AI automation and optimized technologist delivery in the next two to 10 years, according to the firm.
Are you an IT manager or executive trying to make the case for a new ERP vendor? Compare the top ERP software solutions with our list today.
Learn about the new features available with macOS 13 and how to download and install the latest version of Apple’s flagship operating system.
Get great deals on developer and Linux training courses, Microsoft Office licenses and more through these TechRepublic Academy offerings.
This comprehensive guide covers the use of services from multiple cloud vendors, including the benefits businesses gain and the challenges IT teams face when using multicloud.
Recruiting a Scrum Master with the right combination of technical expertise and experience will require a comprehensive screening process. This hiring kit provides a customizable framework your business can use to find, recruit and ultimately hire the right person for the job. This hiring kit from TechRepublic Premium includes a job description, sample interview questions …
Knowing the terminology associated with Web 3.0 is going to be vital to every IT administrator, developer, network engineer, manager and decision maker in business. This quick glossary will introduce and explain concepts and terms vital to understanding Web 3.0 and the technology that drives and supports it.
While the perfect color palette or the most sublime button shading or myriad of other design features play an important role in any product’s success, user interface design is not enough. Customer engagement and retention requires a strategic plan that attempts to measure, quantify and ultimately create a complete satisfying user experience on both an …
IIoT software assists manufacturers and other industrial operations with configuring, managing and monitoring connected devices. A good IoT solution requires capabilities ranging from designing and delivering connected products to collecting and analyzing system data once in the field. Each IIoT use case has its own diverse set of requirements, but there are key capabilities and …

source

Advertisement
Supported by
Tech Tip
If you have decades of family history stored on old slides and negatives, you can easily convert those pictures to digital photos.
Send any friend a story
As a subscriber, you have 10 gift articles to give each month. Anyone can read what you share.
By J. D. Biersdorfer
Photography began to go digital about 30 years ago, so if you’re older than that your relatives probably documented a portion of your childhood on film-based formats, like slides or prints made from negatives. Or maybe you have stacks of your old slides and negatives from long-lost pictures boxed up in the attic or garage. While not quite as simple as scanning old photo prints, digitizing that film rescues family history from outdated media and makes it easy to share the restored memories. Here are a few ways to get the job done.
As with prints, you can “scan” a slide or negative with your smartphone by taking a picture of it or using one of the many slide/film-scanning apps. For best results, make sure the original is free of dust, and evenly illuminate the transparency from behind. An inexpensive scanning kit — which provides the backlight as well as a place to rest your phone for a more stable shot — is an option.
Kodak’s Mobile Film Scanner kit ($40 or less) is one option. It works with the free Kodak Mobile Scanner app for Android or iOS. Just put a slide or negative on the battery-powered LED backlight, then focus the phone’s camera on it from above and snap a photo. Depending on your phone and its camera(s), however, you may have to experiment with the distance and focus to capture crisp images.
Rybozen makes a similar smartphone film scanner. You can also make your own slide scanner out of common materials to capture images with your smartphone or stand-alone camera with a macro lens for close-up focus. YouTube hosts several videos on the topic — just search for “DIY film scanner” or similar wording to find several guides from do-it-yourself enthusiasts.
Photomyne’s SlideScan inventive app ($40 for two years; a free trial is available) is another option. You hold the slide in front of a laptop displaying a plain white web page and take a photo of it; the software automatically enhances and crops the resulting image, or you can make manual adjustments. Photomyne’s separate FilmBox app does the same for negatives. FilmLab ($6 a month) is another smartphone scanning app that has Windows and Mac versions.
Smartphone scanning has some downsides. You don’t get the highest-quality results, and it can be tedious if you have many images. But it’s relatively inexpensive.
Smartphones can be all-purpose devices, but using hardware designed for a specific task often brings better results. If you have boxes of transparencies to convert, investing in a compact film scanner (like those from Wolverine or Kodak) can simplify and speed up the process for around $150; Plustek makes higher-end models.
A flatbed scanner that can handle film along with prints and documents is another option, like the Epson Perfection V600 (around $250 online). Wirecutter, the product review site owned by The New York Times, also has scanner recommendations.
If you already have a flatbed scanner for documents and photos, check your model’s manual to see if it can handle slides and film negatives, as some include that ability. If your scanner is not equipped to handle transparencies, you can make your own adapter out of silver cardboard to diffuse the scanner’s light and illuminate the image; Make: magazine has a free template and instructions online, as do other D.I.Y. sites.
And be sure to scan the images at a high enough resolution for them to look good at an enlarged size and for printing; 3,200 pixels per inch is common.
If you don’t have the time, patience or equipment, sending photos out to a media-conversion company like Memories Renewed, ScanMyPhotos or DigMyPics is another option. Most shops charge by the slide — prices can start around 21 cents each.
For your money, you get high-quality images. Some companies let you preview the results and even skip a certain number of dud shots in your collection. Your originals are returned after the scanning is done and your digital copies are ready.
Slides and negatives can fade over time, especially if they were stored improperly. Many film-scanning smartphone apps also include basic editing tools to adjust color and cropping. And you can always use Apple’s Photos and Google Photos for mobile and desktop for fast, free photo-editing to get those pictures ready to share.
All the time, effort and (possibly) money that you put into digitizing the old film bring another benefit besides easy-to-share photo files. You can store them in a secure place online as a backup — and as the new archive if you decide to part with the originals during spring cleaning.
Advertisement

source

The two agencies both achieved second-place rankings in Warc’s ranking of the most-awarded agencies. Work from Special Group and Grey Dhaka made the top five among most-awarded campaigns.
Ogilvy Sydney is the second most-awarded creative agency globally for marketing effectiveness, with Special Auckland (fourth), Ogilvy Mumbai (fifth) and Colenso BBDO Auckland (sixth) also making the top 10. The ranking was released Thursday (March 17) as part of the 2022 Warc Effective 100 rankings, which are based on points accumulated from wins in select awards shows.
DDB Aotearoa Auckland just missed the top 10 at 11th place.
The Effective 100 also includes rankings of the most awarded media agencies and specialist digital agencies when it comes to marketing effectiveness. PHD Auckland finished in second place on the media-agency ranking, and the top 10 also includes MediaCom Sydney (fourth), Wavemaker Mumbai (fifth) and Mindshare Shanghai (seventh). BlueFocus Digital Beijing and Symmetry Digital Karachi made the top 10 in the digital-agency ranking, at eighth and ninth, respectively.
Meanwhile, campaigns from Special Auckland and Grey Dhaka appear at third and fifth place, respectively, in a list of the world's 100 most awarded campaigns for marketing effectiveness.
Work from five additional APAC agencies made the top 20 in that list: Ogilvy Mumbai (12th), Special Auckland (14th), TBWA Hong Kong (15th), Ogilvy Shanghai (18th) and Colenso BBDO Auckland (two campaigns tied for 19th).
The full list of APAC campaigns among the 100 most-awarded campaigns for marketing effectiveness follows.
Globally, the top-ranked campaigns and agencies are as follows:
The lists are available on the Warc website. This concludes a trio of announcements from Warc, which released the Creative 100 Tuesday (March 15) and the Media 100 Wednesday (March 16).
Top news, insights and analysis every weekday
Sign up for Campaign Bulletins
Campaign understands that Wei will return to Edelman, where she last held the position of director for head of consumer practice.
This is the Singapore-headquartered PR firm’s second acquisition, following the purchase of Hong Kong’s Creative Consulting Group in early 2022.
PepsiCo’s APAC chief marketing officer and chief sustainability officer on why innovation is the mark of great marketers.
Unilever’s first global marketer to be based in APAC has helped the brand navigate the pandemic and find fresh purpose coming out of it.
Terms & Conditions / Contact Us
© Haymarket Media Group Ltd.

source

Searching for your content…
In-Language News
Contact Us
888-776-0942
from 8 AM – 10 PM ET
News provided by
Dec 14, 2021, 08:00 ET
Share this article
SALT LAKE CITY, Dec. 14, 2021 /PRNewswire/ — NetDocuments, the FedRAMP Authorized cloud content management platform where legal professionals do work, today announced that the Executive Office for United States Attorneys (EOUSA) selected the NetDocuments cloud platform for the United States Attorney’s Office (USAO). USAO will initially roll out a number of NetDocuments Solutions including document and email management to 5,000 agency users.
USAO will initially roll out NetDocuments Solutions including document and email management to 5,000 agency users.

The US Attorney’s Office is comprised of 94 federal districts encompassing the 50 states and four territories. At full deployment, the solution will support 15,000 users. There is no law firm that big.  
NetDocuments partnered with DLT Solutions, a wholly-owned subsidiary of Tech Data Corporation and part of the TD SYNNEX™ family, the premier government solutions aggregator that specializes in understanding the information technology (IT) needs of the U.S. federal, state, local and education markets, to provide streamlined and frictionless contracting, and to help seamlessly deliver NetDocuments to USAO.
NetDocuments was selected because of its commitment to the partnership and key functionality of the cloud platform including customizable workspaces with unlimited metadata fields; flexibility of users to create personal folders in the workspace; and other native capabilities of the platform unique to NetDocuments. Having these additional solutions natively in the platform was a key reason NetDocuments was chosen.
"We are proud to welcome EOUSA to the NetDocuments customer community and accelerate our momentum in the government sector," commented Josh Baxter, NetDocuments CEO. "USAO and other government agencies have unique and heightened security standards that only FedRAMP Authorized providers like NetDocuments can meet. Our partnership with USAO and the government sector at large is a testament to our commitment to dependable innovation and our state-of-the-art security."
According to the EOUSA selection committee, FedRAMP Authorization, attained by NetDocuments earlier this year, was an absolute requirement to proceed and ensure the security and integrity of USAO intellectual property and work product. The USAO identified a need for a secured, cloud-based, legally focused document management system and selected NetDocuments. EOUSA is in the midst of a multi-year deployment and will deploy NetDocuments to approximately 1/3 of its community by Fall 2022.  
NetDocuments understands the focus on delivering unmatched security models to meet USAO’s ever changing security landscape and workflow requirements. This is underpinned by its FedRAMP Authorization and USAO Authority to Operate (ATO) with all of the related security requirements, as well as adapting to the USAO’s distinct culture and workflows.
For more information about NetDocuments’ service for government, please click here.
About NetDocuments
Founded in 1999, with more than 3,400+ enterprise customers worldwide, NetDocuments is the legal industry’s most trusted cloud-based content services and productivity platform. Complete with state-of-the-art built-in security, compliance, and governance solutions, NetDocuments offers document management, email management and collaboration technology complete with disaster recovery, enterprise search, and matter centricity features. For more information about NetDocuments, please click here.
About EOUSA
The Executive Office for United States Attorneys (EOUSA) provides executive and administrative support for the 94 United States Attorneys located throughout the 50 states, the District of Columbia, Guam, the Marianas Islands, Puerto Rico, and the U. S. Virgin Islands. Such support includes legal education, administrative oversight, technical support, and the creation of uniform policies, among other responsibilities. EOUSA was created on April 6, 1953, by Attorney General Order No. 8-53.
About DLT Solutions
DLT Solutions is a wholly owned subsidiary of Tech Data and part of the TD SYNNEX family. DLT is the premier government solutions aggregator that specializes in understanding the IT needs of the U.S. federal, state, local and education markets. We help simplify the process for independent software vendors, federal systems integrators and value-added resellers doing business in the U.S. public sector. TD SYNNEX is a leading global distributor and solutions aggregator for the IT ecosystem. We’re an innovative partner helping more than 150,000 customers in 100+ countries to maximize the value of technology investments, demonstrate business outcomes and unlock growth opportunities. Headquartered in Clearwater, Florida, and Fremont, California, TD SYNNEX’ 22,000 co-workers are dedicated to uniting compelling IT products, services and solutions from 1,500+ best-in-class technology vendors. Our edge-to-cloud portfolio is anchored in some of the highest-growth technology segments including cloud, cybersecurity, big data/analytics, IoT, mobility and everything as a service. TD SYNNEX is committed to serving customers and communities, and we believe we can have a positive impact on our people and our planet, intentionally acting as a respected corporate citizen. We aspire to be a diverse and inclusive employer of choice for talent across the IT ecosystem. For more information, visit www.TDSYNNEX.com or follow us on Twitter, LinkedIn, Facebook and Instagram.
About TD SYNNEX
TD SYNNEX (NYSE: SNX) is a leading global distributor and solutions aggregator for the IT ecosystem. We’re an innovative partner helping more than 150,000 customers in 100+ countries to maximize the value of technology investments, demonstrate business outcomes and unlock growth opportunities. Headquartered in Clearwater, Florida, and Fremont, California, TD SYNNEX’ 22,000 co-workers are dedicated to uniting compelling IT products, services and solutions from 1,500+ best-in-class technology vendors. Our edge-to-cloud portfolio is anchored in some of the highest-growth technology segments including cloud, cybersecurity, big data/analytics, IoT, mobility and everything as a service. TD SYNNEX is committed to serving customers and communities, and we believe we can have a positive impact on our people and our planet, intentionally acting as a respected corporate citizen. We aspire to be a diverse and inclusive employer of choice for talent across the IT ecosystem. For more information, visit www.TDSYNNEX.com or follow us on Twitter, LinkedIn, Facebook and Instagram.
© 2021 SYNNEX Corporation. TD SYNNEX, the TD SYNNEX Logo, and all other TD SYNNEX company, product and services names and slogans are trademarks of SYNNEX Corporation. Other names and trademarks are the property of their respective owners.
SOURCE NetDocuments
Cision Distribution 888-776-0942
from 8 AM – 9 PM ET

source

Do you have the same content strategies for local SEO and broader organic SEO? Improve your local SEO with these content marketing tips.
When you think about improving your local SEO, do you think about content?
Maybe not.
I’ll admit, it’s not always the first thing that comes to my mind.
But here’s the thing – content directly affects local SEO, and overlooking it is a huge mistake.
Yes, we might have limited text fields and places where we can input content.
Hear me out, though. There’s more to it than you might think.
You may know about the content Google likes to see on a website and how to optimize it to show up higher on search engine result pages.
But what about local content?
How is that different?
Here’s the thing, content strategies for local SEO and broader organic SEO aren’t actually that different.
No matter what, good informative content should always be a priority.
The main difference between local SEO and organic SEO content lies in user intent.
For local SEO, the user intent is to find goods or services near them, so they include a location indicator in their search query.
For example, you may search for [Kansas City hair salon], [hair salon in Kansas City], or [hair salon near me].
The location indicator tells Google to prioritize, showing the user results in their area.
This has been the case for a long time as Google has wanted to serve up more localized SERP features (like map results) for searches that it has perceived local intent.
So when you’re writing for local SEO, produce content that highlights your location.
Before you begin writing content for your site, you should always take a minute and think about your end game.
Ask yourself what goals you want to achieve.
And how can your content and messaging aid in completing your goals?
For example, say you want to improve your local SEO so more people visit your brick-and-mortar storefront to ultimately increase sales and revenue.
This is a great goal.
Good local SEO can help you achieve it, but creating a Google Business Profile listing is not enough.
Prioritize creating high-quality content that highlights both what you have to offer and your location.
If you haven’t already done so, now is a good time to perform a local content audit.
When running a content audit, ask yourself what your ideal local customer is searching for.
Are they researching what’s available in their target area?
Reading reviews?
Looking to visit a location now?
Searching for a provider to come to them or to have a product delivered?
Knowing this information helps you determine if there are gaps in your content you could fill to help rank better in local searches.
Another important piece of a local content audit is competitor research.
Check out your competitors’ websites to gather information regarding the keywords they’re targeting and the content structure to get their local clients or customers to convert.
Once you know who you’re targeting and what they’re searching for, you’re in a great position to begin writing.
Now, let’s dive into specific content strategies you can use to improve your local SEO.
Here’s a bit of good news, if you have a well-optimized website that includes quality content, there’s not much you’ll need to change to optimize it for local searches.
Just a few tweaks here and there.
One of the most important things you can do to improve local SEO is putting your address in the footer.
If you have fewer than ten locations, I recommend putting them all in your footer.
Additionally, it’s important to create dedicated landing pages for each location you serve.
Each of these pages should have original content specific to the area/location.
Do not simply copy and paste the information from one page to another, even if you do the same thing at all your locations.
This would be duplicate content, which could hurt your SEO.
General reminders for creating a good page:
Blogging is a powerful tool to provide your customers with useful information and set you up as an expert in your field.
Simply put, in the eyes of Google, it has the power to increase your expertise, authority, and trust (EAT).
But outside of this, blogging is a great way to highlight your location(s) and boost your local SEO.
First and most importantly, it provides Google with fresh content that reiterates where you’re located.
It also helps you target those pesky local keywords like “wine bar near me” that may be hard to rank for.
Additionally, blogging allows you to get backlinks from other local businesses.
And, it offers a chance for people to comment on or share your article, which are two things that improve local SEO.
But I’d be remiss if I didn’t remind you that one of the most important things you can do with a blog is share it – on social media and on any local lists that allow it.
Get comments, get likes, and drive local traffic to your articles.
Your Google Business Profile is the first and most obvious off-page location for local SEO content.
Adding content to your Google Business Profile is important when working on improving your local SEO.
You can do this in various ways, but the top priority should be optimizing your profile by including as much relevant information as possible.
You can add a description of your business, your hours, product information, and your services. For example, a food menu and photos for a restaurant.
When optimizing your Google Business Profile, make sure all the information you provide is correct.
If anything changes, such as your hours of operation, update your profile accordingly.
Another valuable thing you can do is post photos, current blog articles, relevant specials, and updated policies and procedures on your feed.
This communicates to Google that you’re an active listing to promote because you provide users with valuable information.
Ultimately, well-optimized Google Business Profiles receive more clicks and requests for directions.
A key part of building a good local SEO strategy is gathering reviews and responding promptly.
In terms of content, reviews on user-generated content carry a lot of weight.
A Note On The Map Pack …
Getting your business featured on the Map Pack is a big deal.
It allows users to see your listing first before scrolling through SERPs.
A few content-related strategies that can help you get one of the coveted spots in the Map Pack:
When it comes to SEO, Google is the major player for sure.
So, it’s no surprise that the major thing tied to local SEO is Google Business.
But, we shouldn’t overlook other local listing services like Bing Local, Yelp, Thumbtack, Yellowpages.com, Foursquare, and more – depending on our industry and focus.
Posting content and other updates gives your website a citation and boosts local credibility.
If you’re on these sites, don’t forget to give them some attention now and then and make sure you respond to any reviews you’ve earned – even if using data aggregation services to push data to third-party directories.
Your online reputation is important to Google and shouldn’t be forgotten.
As I’m sure you already know, social media helps SEO.
So having a Facebook and Instagram business listing is important.
It increases your audience, so your article gets more views.
And, more views means more opportunities for backlinks.
Ultimately, having a robust social media presence and posting useful content on your social feed impacts your EAT and makes you look more credible in the eyes of Google.
Good content is an essential part of a good SEO strategy.
In terms of local SEO, good content with location indicators prompts Google to rank you higher in local search results and the Map Pack.
Simply creating quality content for your site is not always enough. You should also share it to your Google Business Profile, other local listing sites, and your social media feeds to increase traffic and showcase your expertise and trustworthiness.
For more tips on content marketing, check out SEJ’s Complete Guide to Content Marketing.
For more guidance on local SEO, grab yourself a free copy of SEJ’s Local SEO e-book.
More resources:
Featured Image: GaudiLab/Shutterstock
Corey Morris serves as the President of Voltage. With seventeen plus years of experience in the digital marketing industry, he …
Get our daily newsletter from SEJ’s Founder Loren Baker about the latest news in the industry!
Subscribe to our daily newsletter to get the latest industry news.
Subscribe to our daily newsletter to get the latest industry news.

source

If you’re on a Galaxy Fold, consider unfolding your phone or viewing it in full screen to best optimize your experience.
Credit Cards
Banks
Brokers
Crypto
Mortgages
Insurances
Loans
Small Business
Knowledge
by DP Taylor | Updated Aug. 5, 2022 – First published on May 18, 2022
Image source: Getty Images
We store a lot of data on this planet. One firm predicts that the “global datasphere” will reach 175 zettabytes by 2025.
Doesn’t sound like much? Consider this: A zettabyte is equivalent to 1,000,000,000,000,000,000,000 bytes. Still doesn’t compute? If each gigabyte in a zettabyte were a meter, it would span the distance of the Amazon River — the longest river in the world — more than 150,000 times, according to Cisco.
File archiving has become a must for modern companies. It’s a fundamental part of document control, enabling a company to monitor and manage the creation, distribution, and accessibility of important documentation.
So how do you implement file archiving in your organization? This guide will break down the essential elements and how to ensure you have the proper procedures in place.
An archive file is a collection of data for the purposes of storing it for later access. Archived files are computer files that typically contain multiple other computer files, including metadata. Essentially, it is many computer files compressed into one, making it easier to store information with less space required.
Archiving files is key to good records management for any organization since it prevents essential data that may need to be recalled later from being lost over time.
The process of document archiving is straightforward, but a manager must be careful that the process is done right to avoid corrupting or losing critical data and information.
Computer archiving begins with a document management system, so if you don’t have one, you must get one. Electronic filing system software is available from many different vendors. Some of the top solutions reviewed by The Ascent include DocSend, M-Files, and Box.
With a good software solution in place, you won’t have to do most of the archiving tasks manually, and this will end up being a time-saver for your organization. These systems also secure your files so they don’t fall into the wrong hands, either internally or from external threats from hackers.
To create an archive filing system, you must create a process for your organization. Draft a manual stating which documents should be archived and the process for achieving it based on the type of software you use. You may have separate filing systems for contracts, product data, customer information, and other types of data. Get feedback from your team before implementing this new process to be sure you cover all your bases.
You must standardize the process within your document management system across the content lifecycle in order to guarantee that everyone can access the archived files. For example, if the archive file extension differs by department, you’ll run into unnecessary obstacles. Make sure there aren’t substantive differences in the archiving process across departments.
The ability to archive information should not be limited to a few stakeholders. Everyone who creates and disseminates information should have the ability to archive files and data to be sure nothing is lost.
The configuration of your archiving system should be user-friendly and intuitive to your team. It should be organized so anyone can archive a file properly and retrieve a file easily. Your software should take care of much of this, but you may need to take some special steps depending on your organization’s needs.
Any document management software platform you choose should automatically track activity, whether it’s determining which users uploaded what files and when, or which users accessed archived files and made changes. Track this activity to see that your team is using the system properly and files are accessed and uploaded by the appropriate individuals.
On a regular basis — perhaps quarterly — review the archiving process in your electronic filing system and determine how it’s serving your organization. Is it taking up a lot of time to archive files? Can people easily access these files? Are unauthorized users being allowed to access files that should be limited to certain individuals?
Determine if any changes need to be made to your process and then make them. Continue to review the process periodically.
When you create an archive, you’re creating a massive repository of information that can be difficult to manage. These business document management tips will help you avoid pitfalls.
If no one is responsible, no one can be held accountable if a file isn’t archived properly, or if a document is accessed by an unauthorized user. You must designate ownership of certain files and data and delegate responsibilities to that individual laying out exactly what they must do with the file.
If people understand the expectations and you provide clear directions, you’ll find that your team will have an easier time complying with the new process.
Generally, it’s not a good idea to give everyone in your organization access to all archived files. For example, you may not want low-level employees having access to sensitive company financial data. Place necessary restrictions on who has access to archived data to be sure it’s protected.
Keep the data in a secure location, and upgrade security measures consistently. Your software platform should allow you to set permissions for certain files.
Should you hold onto a file forever, or should it have an expiration date? Decide how long files are stored based on what information is in them, and write that into your processes. Give someone the responsibility to monitor those dates and eliminate the file when necessary if your software doesn’t do this automatically.
For example, you may keep raw data indefinitely, but analysis of that data for only a few years before it becomes obsolete and no longer useful.
If you’re like many small businesses, archiving files is probably the last thing on your mind. After all, you’ve got clients to please and revenue targets to hit. Who cares if some random file you haven’t looked at in months goes missing or accidentally gets deleted?
The truth is that you never know how important information is until it’s gone. Take San Francisco-based computer programmer Stefan Thomas, who was in the news for having nearly $240 million in bitcoin locked away in a digital wallet. He got the bitcoins years ago as a reward for a cryptocurrency project when they weren’t worth that much, and he apparently misplaced the password. Now, after eight wrong guesses, he has two guesses left before the hard drive encrypts itself and destroys his fortune forever. Ouch!
Your company is constantly producing data, even when you don’t realize it. Someday you may need to refer back to it, perhaps for tax purposes, or maybe there’s some data from a past email marketing campaign that could give you a competitive advantage.
Either way, your data is much more valuable than you realize, so you must store it and protect it. Every day you delay, you put your company at risk, so implement an archiving system sooner rather than later.
DP Taylor is a business software expert writing for The Ascent and The Motley Fool.
We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers. The Ascent does not cover all offers on the market. Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team.
The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters.
Copyright © 2018 – 2022 The Ascent. All rights reserved.

source

Book and magazine pages have met their match
I focus on printer and scanner technology and reviews. I have been writing about computer technology since well before the advent of the internet. I have authored or co-authored 20 books—including titles in the popular Bible, Secrets, and For Dummies series—on digital design and desktop publishing software applications. My published expertise in those areas includes Adobe Acrobat, Adobe Photoshop, and QuarkXPress, as well as prepress imaging technology. (Over my long career, though, I have covered many aspects of IT.)
The CZUR Shine Ultra Pro overhead book scanner captures and digitizes just about everything and offers several features designed to facilitate teaching, presenting, and online meetings.
The CZUR Shine Ultra Pro ($299) is the flagship model of the CZUR Shine series of overhead (a.k.a. book) scanners, as well as a sibling to the CZUR ET16 Plus that won an Editors’ Choice award in February 2018. It’s also a direct competitor to our more recent Editors’ Choice winner the IRIScan Desk 6 Pro Scanner and its own relative the Desk 6 Business. Like the two IRIScan models, the Shine Ultra Pro supports document pages up to tabloid size (A3 or 11 by 17 inches). What’s different is that it’s adjustable, folding up for storage and travel. And though it performs well with most types of media, the Ultra Pro isn’t, according to the company, the strongest book scanner in the CZUR stable—it’s a personal or consumer overhead scanner, while the ET16 Plus and ET18 Pro are professional-grade devices. Still, in my tests it capably scanned everything I threw at it, and it works well as a remote teaching and learning tool and for online conferences and presentations in small offices, workgroups, and classrooms.
Equipped with a 24-megapixel CMOS sensor, the Shine Ultra Pro is at the head of its class above the 13-megapixel Shine Ultra. (We’ll be reviewing the soon-to-be-released CZUR ET24 Pro shortly.) As I said, overhead scanners are often referred to as book scanners, but the company’s marketing material states that the Shine Pro scans books using CZUR’s curve-flattening algorithm while the Aura and ET models are recommended for superior book scanning or handling of the curved page view caused by a book’s binding.
As for the scanner itself, it comes in two parts, the main unit or elevated scanning head and the black work mat or pad on which you place materials to be scanned.
The pad, as mentioned, is big enough to hold tabloid-size pages with a little extra around the edges. The scanning unit sits on your desktop at the upper edge of the mat as shown in the image below.
Not only does the scanning unit fold for storage or transport, but the upright beam is also adjustable, allowing you to set the height of the 11.6-inch horizontal beam holding the lights and scanning sensor (or, more accurately, the camera). As you can see below, you can adjust the height to either 13.2 or 16.1 inches. The scanner’s base is 6.2 inches wide and 4.6 inches deep.
The horizontal beam houses a pair of LEDs, speakers, a microphone, and a 24-megapixel autofocus camera with 5,696-by-4,272-pixel resolution (maximum MP4 resolution 1,920 by 1,080). It captures A4 (letter-size) pages at 440 dots per inch (dpi) and A3 (tabloid-size) sheets at 320dpi. You can save your documents as image or searchable PDF files, Microsoft Word or Excel documents, and TIFF images in up to 180 languages.
While scanning, you can adjust the brightness of the LEDs with a small knob located on the base of the unit.
Like many overhead scanners, the Shine Ultra Pro comes with a foot pedal for initiating scans (or, technically, snapping pictures). IRIScan’s Desk 6 Business uses a button that sits beside the scanner, while the IRIScan Desk Pro ships with both a foot pedal and a desktop button.
Typically, scanners work by moving the content over their sensors or vice versa. Overhead scanners, by contrast, snap a picture of a whole page, capturing the image almost instantly (in about a second). Then the scanner and its accompanying software convert the image to the desired format and save it.
The Ultra Pro’s only connectivity option is USB 2.0, restricting usage to Windows and macOS machines equipped with the bundled CZUR Shine software. You can’t use it with your smartphone or tablet. None of the other overhead scanners we’ve tested recently supports wireless or network connections, either. The CZUR Shine program includes, among other features, tilt adjustment; auto-cropping; auto-scan with page-turning detection; punch-hole filling; bar code and QR code recognition; scanning and splitting multiple business cards; combining two-sided pages; repairing damaged pages; adding watermarks; and generating PDFs in a batch.
These, of course, are scanning features. You can also combine the microphone and speakers with the camera to perform overhead presentations and learning sessions, as well as recording videos. 
Since this and all overhead scanners shoot pictures instead of physically scanning pages, they all take about a second to capture each image. But that doesn’t include the time required to send the scans to your computer and process them; some formats, such as searchable (or editable) PDFs and Word and Excel docs, take a little longer than others. Nowadays, however, optical character recognition (OCR) converts scanned pages to editable text very fluently—unless, of course, you have an old or slow computer.
I ran my tests over a USB connection on our Intel Core i5 testbed running Windows 10 Pro and CZUR Shine. As expected, the Shine Ultra Pro snapped whatever I put on the pad in about a second, but the software took a few seconds to process each scan—but not really any longer than most current OCR and document management programs.
The most time-consuming part of the process is placing and removing content from the pad. As with most book scanners, I wasn’t able to process loose documents at more than about 15 to 20 pages per minute (ppm). When I scanned book pages using the timer, I was able to bump that up to about 28ppm. (These are about the same results I got while testing the two IRIScan overheads.) If you’re looking for a reasonably fast text document scanner, an overhead model may not be your best pick.
Frankly, conversions to both image and searchable PDF would have been much quicker if not for the time consumed loading and unloading the scanner. In any case, I didn’t encounter any real problems while scanning book pages, so I’m not sure why CZUR suggests you stick with presenting and teaching and choose another model for book scanning. (The forthcoming ET24 Pro boasts laser curve-flattening hardware instead of a software algorithm.) The software also supports scanning and managing business-card and financial data.
I should underscore that, even though I’ve griped about its modest throughput, the Ultra Pro was two to three times faster than the CZUR ET16 reviewed here back in 2018. Also, I scanned several color photos and magazine pages and was impressed with image quality, detail, and color accuracy, though I had to fiddle with the lighting knob a few times for the best results.
As with other desktop scanners these days, the Shine Ultra Pro’s OCR accuracy is excellent. Like the IRIScan book scanners, the CZUR converted both our Arial and Times New Roman font test pages error-free down to 6 points. Few books or documents contain text anywhere near that small. Image quality was as exceptional as you’d expect a 24-megapixel camera’s to be.
There’s a lot to like about the CZUR Shine Ultra Pro, especially its 24MP CMOS sensor (compared to the IRIScan Desk 6 Pro’s 21MP and Desk 6 Business’s 16MP). CZUR may call this a personal scanner, but it’s not short on professional-grade features, though it is smaller, lighter, and more portable than its comparably priced competitors. All this makes the Shine Ultra Pro a fine alternative to the Desk 6 Pro, our current favorite book scanner.
The CZUR Shine Ultra Pro overhead book scanner captures and digitizes just about everything and offers several features designed to facilitate teaching, presenting, and online meetings.
Sign up for Lab Report to get the latest reviews and top product advice delivered right to your inbox.

This newsletter may contain advertising, deals, or affiliate links. Subscribing to a newsletter indicates your consent to our Terms of Use and Privacy Policy. You may unsubscribe from the newsletters at any time.
Your subscription has been confirmed. Keep an eye on your inbox!
Advertisement
I focus on printer and scanner technology and reviews. I have been writing about computer technology since well before the advent of the internet. I have authored or co-authored 20 books—including titles in the popular Bible, Secrets, and For Dummies series—on digital design and desktop publishing software applications. My published expertise in those areas includes Adobe Acrobat, Adobe Photoshop, and QuarkXPress, as well as prepress imaging technology. (Over my long career, though, I have covered many aspects of IT.)
In addition to writing hundreds of articles for PCMag, over the years I have also written for many other computer and business publications, among them Computer Shopper, Digital Trends, MacUser, PC World, The Wirecutter, and Windows Magazine. I also served as the Printers and Scanners Expert at About.com (now Lifewire).
Read William’s full bio
PCMag.com is a leading authority on technology, delivering lab-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
© 1996-2022 Ziff Davis. PCMag Digital Group
PCMag, PCMag.com and PC Magazine are among the federally registered trademarks of Ziff Davis and may not be used by third parties without explicit permission. The display of third-party trademarks and trade names on this site does not necessarily indicate any affiliation or the endorsement of PCMag. If you click an affiliate link and buy a product or service, we may be paid a fee by that merchant.

source

source

Delivered daily by 10 a.m., Pulse examines the latest news in health care politics and policy.
Delivered daily by 10 a.m., Pulse examines the latest news in health care politics and policy.
By signing up you agree to allow POLITICO to collect your user information and use it to better recommend content to you, send you email newsletters or updates from POLITICO, and share insights based on aggregated user information. You further agree to our privacy policy and terms of service. You can unsubscribe at any time and can contact us here. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Loading
You will now start receiving email updates
You are already subscribed
Something went wrong
By signing up you agree to allow POLITICO to collect your user information and use it to better recommend content to you, send you email newsletters or updates from POLITICO, and share insights based on aggregated user information. You further agree to our privacy policy and terms of service. You can unsubscribe at any time and can contact us here. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
By DANIEL PAYNE and KRISTA MAHR 
08/24/2022 10:00 AM EDT
With Megan R. Wilson and Megan Messerly
WELCOME TO WEDNESDAY PULSE, where we’re wondering if we have doppelgängers out there — and how much DNA we might share.
We want to hear from you (and your doppelgängers). Send us a note about what’s on your mind at [email protected] and [email protected].

A new strategy to extract five doses of the monkeypox vaccine from a one-dose vial seems to be falling short. | Joe Raedle/Getty Images
‘CHAOS’ FROM NEW MONKEYPOX PLAN — A new dose-splitting strategy announced earlier by the Biden administration this month was supposed to be a shot in the arm to the nation’s slow monkeypox immunization response.
Instead, it’s left state and local health officials accusing their federal counterparts of creative math, lamenting a paucity of vaccines and vaccinating a fraction of the patients they had planned to immunize just a week ago, Krista and Megan Messerly report.
The new federal guidance suggests five doses can be taken from each vial, which were initially meant to hold a single dose. And those administering the vaccine told POLITICO they’re routinely getting only three or four doses out of each vial through the new dose-splitting strategy.
Vaccine clinics have scrambled to rethink their strategies in light of the new recommendations and the wrinkles that have come with implementing them.
“The federal government has patted themselves on the back for how they’re accelerating the delivery of vaccines,” said Patrick Ashley, senior deputy director at Washington, D.C.’s Department of Health. “What they did is they moved numbers around.”
Federal officials heralded the move to split doses amid a vaccine shortage, saying it could fill the gaps. They’ve also asked state health officials to submit data on the new strategy, saying they could adjust the response based on new information.
But the move has turned out to be far more complicated than a simple multiplying of doses.
The government action — and fallout from it — comes as health experts emphasize the urgency of stamping out the spread of monkeypox, warning the virus could be in the U.S. for good if broad, sustained transmission continues.

Sen. Ron Wyden is requesting data on allegations of misleading Medicare Advantage and Part D marketing tactics; Medicare Advantage advocates are not happy. | Pool photo by Greg Nash
MEDICARE ADVANTAGE ADVOCATES PUSH BACK ON WYDEN INQUIRY — The Better Medicare Alliance is firing back at Senate Finance Chair Ron Wyden after the Oregon Democrat sent an inquiry to more than a dozen states seeking data on allegations of misleading marketing tactics involved in marketing Medicare Advantage and Part D plans, Megan R. Wilson reports.
“Medicare Advantage plans’ marketing materials are already subject to careful regulation,” Mary Beth Donahue, the leader of the advocacy group, said in a statement. Those advertisements and marketing materials, Donahue said, must be approved by regulators and adhere to a 53-page set of federal guidelines.
“A full accounting of the facts will show what seniors have been telling us all along: Medicare Advantage, with its lower costs, added benefits, and improved health outcomes, delivers a better consumer experience that deserves continued support and protection,” Donahue said, citing polling that shows a vast majority of beneficiaries are happy with their plans.
Wyden’s letters to insurance commissioners in 15 states ask for information on consumer complaints and examples of misleading advertising or aggressive sales tactics. He cites a Centers for Medicare and Medicaid Services stat showing that complaints related to the marketing of Medicare Advantage and Part D products, largely from third-party marketing organizations, more than doubled from 2020 to 2021.
CMS said in a rulemaking earlier this year that some beneficiaries have been confused by the third-party organizations marketing the plans, noting some people may not be aware they’re enrolling into a new plan when talking to them over the phone.
While these organizations “can serve a role in helping beneficiaries find a plan that best meets their needs,” CMS wrote, “additional regulatory oversight is required to protect Medicare beneficiaries from confusing and potentially misleading activities.”
SENATOR DEMANDS PRESERVING FAUCI FILES — Sen. Roger Marshall (R-Kan.) sent a letter Tuesday to HHS demanding all communications and records involving Anthony Fauci, the top infectious disease expert, and Francis Collins, the National Institutes of Health’s former director, be preserved for future investigations.
The request to retain all “documents, records, memoranda, research, correspondence, or other communication” related to Fauci comes just after he announced his plan to step down from his post leading the NIH before next year. Collins left his position last year.
It also comes as Republican lawmakers vow to investigate Fauci after he leaves.

COMING SOON TO AN ARM NEAR YOU — The U.S. and Europe are finalizing plans for updated, Omicron-specific Covid-19 boosters, likely just weeks away.
The Biden administration looks to start the rollout in September should the new formulation pass get approval from regulators.
The Pfizer formulation could be approved for those 12 and older and Moderna’s for those 18 and older. Younger authorizations could come in the future.
The U.S. government has purchased about 175 million doses of the shot.
In the European Union, a verdict on the new vaccines is expected Sept. 1, POLITICO’s Helen Collis reports. The companies began submitting data mid-summer, with governments looking to prepare for a possible fall and winter surge in cases.
The U.K. was the first country to approve the Omicron-specific shot, with its booster campaign beginning Sept. 5.
For countries where few people have first or second shots, the original formulation might have to be given widely before the Omicron-specific formulation is distributed.

ABORTION AT THE FRONT OF VOTERS’ MINDS — The number of voters who say abortion is “very important” to them in the midterms has jumped since March, according to a new Pew Research poll.
In August, 56 percent of voters said abortion was key to their vote — up from 43 percent in March. That puts it ahead of energy policies, immigration and foreign policy, though still well below the 77 percent of voters who see the economy as a top priority.
The overturning of Roe has set off new electoral strategies from Republicans and Democrats alike, and not just for seats in Congress.
Earlier polls have also shown abortion as a leading — and growing — issue, one that could be a key differentiator in the November elections.

EBOLA RETURNS IN THE DRC — A new case of Ebola has been confirmed in the Democratic Republic of the Congo, the World Health Organization said Tuesday.
The country has about 1,000 doses of Ebola vaccine, and it will send about 200 to the affected region. The most recent case was genetically linked to an earlier outbreak from 2018 through 2020. Another outbreak was reported in 2021, with 11 cases and six deaths.
“Ebola resurgences are occurring with greater frequency in the Democratic Republic of the Congo which is concerning. However, health authorities in North Kivu have successfully stopped several Ebola flare-ups and building on this expertise will no doubt bring this one under control quickly,” Matshidiso Moeti, WHO regional director for Africa, said in a statement.
TPOXX TRIAL IN THE U.K. — The orthopox antiviral used to treat monkeypox is being studied by Oxford University, which is looking to enroll 500 patients.
The study, called PLATINUM, has now recruited its first patients. It is a randomized, placebo-controlled trial in nonhospitalized patients.
More data on Tpoxx could lead to more approvals and, therefore, wider access within countries. The drug has been in relatively short supply globally but is thought to hold promise for monkeypox.
Countries worldwide have been discussing purchasing Tpoxx, often for the first time. The U.S. has a significant stockpile and hasn’t opted to grow that supply, insisting there’s enough, even given the outbreak.
The federal government has made thousands of doses available to the states, though some patients have reported problems getting the treatment.

The plan to stretch monkeypox doses is already facing challenges, Stat’s Helen Branswell and Theresa Gaffney report.
Gregg Gonsalves reflects on the Fauci era in a New York Times essay.
The slow process to rename monkeypox is still ongoing, The New York Times’ Andrew Jacobs reports.

© 2022 POLITICO LLC

source