File Management: 5 best Ways to Data Analysis
How to Information Retrieval
with File Management
This practical text offers an easy “how-to” approach to file management. Updated to reflect technological changes in recent years, this third edition describes the many changes associated with records:
- CD-ROMs,
- imaging,
- micrographics,
- recycling ergonomics, and facility management.
- Traditional paper methods are still treated.
What Is a File Management System? File management is the process of administering a system that correctly handles digital data. Therefore, an efficient file management system improves the general function of a business workflow. It also organizes important data and provides a searchable database for quick retrieval.
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But we already scan documents. Isn’t that enough?
Scanning documents only takes care of 1 content type—paper—and paper isn’t the sole way documents reach your company. What are you doing about the remainder of them? Scanning doesn’t lookout of: emails, PC and network files, spooled files, IBM i reports, and more. But an electronic document management system can. It digitizes every document, adds indexing, and stores all documents in one central repository.
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Are there any limits to what documents are often captured within the system?
There are not any limits! Every document you've got is often captured into a HelpSystems document management system. You won’t need to undergo multiple systems to urge your information ever again.
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How does indexing work?
Documents are indexed as they enter your system in order that any relevant search (i.e., date, name) pulls up the proper document. this will happen automatically via optical character recognition (OCR), barcoding, or application integration when a document is scanned—in which case the software automatically analyzes and pulls text from the document into the index fields.