What Is a Document Save and Document Management System?
Just put, document management is how agencies and other organizations to store, manage, and track electronic documents.
Document management allows activities to “capture, track and store electronic documents like PDFs, data processing files, and Scan images of paper-based content.
Document management involves the “use of a computing system and software to store, manage and footprint electronic documents and electronic images of paper-based information captured complete the consumption of a document scanner,” consistent with the Association for Information and Image Management. A document management system (DMS) is software that controls and organizes documents save throughout the agency, and, it “integrates document and content capture, workflow, document save sources output systems, and information retrieval systems. Also, the processes want to footprint, store, and control documents.”
Meta data is classically provided for every document save and includes the date a document is stored, its title, and an outline.
Indexing, retrieval, and search let users find documents supported document identifiers, metadata, and content. Safety features protect documents, control access, and support agreement.
Workflow lets superintendents control the way documents flow through the agencies. Collaboration tools allow users to edit documents at an equivalent time and track and monitor changes.
Versioning tools let users retrieve previous versions of documents.