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How to use page-numbering fields in Microsoft Word
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Microsoft Word’s page numbering feature is so powerful and flexible that it often confuses users. Knowing how to use Word’s four page-numbering fields will clarify most every usage.
Microsoft Word uses several fields to display page numbers in a Word document. You may be familiar with a few already, but knowledge of all of them will help you add an error-free numbering scheme to your Word documents. A Word field is a set of instructions for displaying content. Knowing how to use Word’s four page-numbering fields will make the difference between mistakes and easy success. In this tutorial, I’ll show you how to use Word’s four page-numbering fields.
I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use earlier versions. Word for the web supports existing fields, but you can’t insert them or modify them in the browser version. You can work with the downloadable demonstration files or work with your own file.
SEE: Windows, Linux, and Mac commands everyone needs to know (free PDF) (TechRepublic)
If you don’t know how to insert fields, please consider reading 3 ways to enter fields in Microsoft Word. This article assumes that you know how to insert fields, so there are no instructions.
Probably the most often used page field is { Page }. This field displays the page number of the current page and uses the following syntax:{ PAGE [* Format Switch ] }
where the * Format Switch overrides the default number style. It’s worth noting that this field’s limitation is 32,767 pages.
You can insert { Page } via the Insert tab or by pressing Shift + Alt + P.
Figure A shows an 8-page document with no page or section breaks. Inserting { Page } into the document header displays the current page numbers, 1 through 8, accordingly. I’m using a large font, so the numbers are easy to see — this format has nothing to do with page numbering.
Figure A
In a simple document, this field is enough. In some documents, you’ll also want to display the total number of pages in the document.
Displaying the total number of pages in a document requires the { NumPages } field. This field retrieves the total number of pages from the file properties, which you can find as follows:
Figure B
Figure C
As you can see in Figure C, { NumPages } displays the same number, 10, on every page — the total number of pages in the document. Earlier it was eight, but the numbers are so large that adding a new field to the header increases the page count. That will continue to happen.
Now, let’s suppose you want to display the two together in a meaningful way, such as “Page 1 of 10.” To do so, you’d use the following expression:Page { PAGE } of { NUMPAGES }
This works just fine in a document with no section breaks or special page-numbering requirements. For instance, when the first page is an unnumbered title page, you might use the following expression:Page { PAGE } of { NUMPAGES - 1 }
This type of expression is relatively simple, but page-numbering expressions can be complex depending on the overall numbering scheme. One area that will need special attention is sections.
Sections can complicate a word-numbering scheme, but fortunately, Word’s { SectionPages } field accommodates sections by displaying the total number of pages in a section.
Without section breaks, { SectionPages } displays the same thing as { NumPages } as shown in Figure D.
Figure D
After inserting a section break, you will almost always want to restart page numbering at 1 to get an accurate page count for each section.
Let’s see what happens when we add a section as follows:
Figure E
Figure F
As you can see in Figure F, { SectionPages } updates with the addition of the section break at the end of page 1. Section one has one page and section two has 10 pages. However, the { NumPages } field in the header now shows more pages in the document than the section number in the footer.
The easy fix is to restart page number at the first page in section two as follows:
Figure G
Figure H
As you can see in Figure H, restarting the page numbering at the beginning of section two updates the { Pages } field. Here’s where we’re at right now:
There’s still one issue to deal with: Word’s { NumPages } section still displays the total number of pages in the document, as a whole, which is 11. In this case, you don’t need it and the best solution is to simply delete it from the header, unless you need to display the total number of pages in the document and the total number of pages in both sections.
Figure I shows a simple expression, Page { Page } of { SectionPages } in the footer. This expression is correct for every page with little effort on our part, other than understanding the relationship between the appropriate fields and the sections. Remember that adding a new field in the footer increases the total page count. Currently, there are 15 pages and 2 sections. The first section has two pages, and the second section has 13.
Figure I
For many documents, you will need only two fields: { Page } and { SectionPages }. It’s worth mentioning that Word also has a { Section } field that returns the number of the section. For example, in our document, it would display 1 for pages 1 and 2 and 2 for all the remaining pages.
Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.
How to use page-numbering fields in Microsoft Word
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If you have decades of family history stored on old slides and negatives, you can easily convert those pictures to digital photos.
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Photography began to go digital about 30 years ago, so if you’re older than that your relatives probably documented a portion of your childhood on film-based formats, like slides or prints made from negatives. Or maybe you have stacks of your old slides and negatives from long-lost pictures boxed up in the attic or garage. While not quite as simple as scanning old photo prints, digitizing that film rescues family history from outdated media and makes it easy to share the restored memories. Here are a few ways to get the job done.
As with prints, you can “scan” a slide or negative with your smartphone by taking a picture of it or using one of the many slide/film-scanning apps. For best results, make sure the original is free of dust, and evenly illuminate the transparency from behind. An inexpensive scanning kit — which provides the backlight as well as a place to rest your phone for a more stable shot — is an option.
Kodak’s Mobile Film Scanner kit ($40 or less) is one option. It works with the free Kodak Mobile Scanner app for Android or iOS. Just put a slide or negative on the battery-powered LED backlight, then focus the phone’s camera on it from above and snap a photo. Depending on your phone and its camera(s), however, you may have to experiment with the distance and focus to capture crisp images.
Rybozen makes a similar smartphone film scanner. You can also make your own slide scanner out of common materials to capture images with your smartphone or stand-alone camera with a macro lens for close-up focus. YouTube hosts several videos on the topic — just search for “DIY film scanner” or similar wording to find several guides from do-it-yourself enthusiasts.
Photomyne’s SlideScan inventive app ($40 for two years; a free trial is available) is another option. You hold the slide in front of a laptop displaying a plain white web page and take a photo of it; the software automatically enhances and crops the resulting image, or you can make manual adjustments. Photomyne’s separate FilmBox app does the same for negatives. FilmLab ($6 a month) is another smartphone scanning app that has Windows and Mac versions.
Smartphone scanning has some downsides. You don’t get the highest-quality results, and it can be tedious if you have many images. But it’s relatively inexpensive.
Smartphones can be all-purpose devices, but using hardware designed for a specific task often brings better results. If you have boxes of transparencies to convert, investing in a compact film scanner (like those from Wolverine or Kodak) can simplify and speed up the process for around $150; Plustek makes higher-end models.
A flatbed scanner that can handle film along with prints and documents is another option, like the Epson Perfection V600 (around $250 online). Wirecutter, the product review site owned by The New York Times, also has scanner recommendations.
If you already have a flatbed scanner for documents and photos, check your model’s manual to see if it can handle slides and film negatives, as some include that ability. If your scanner is not equipped to handle transparencies, you can make your own adapter out of silver cardboard to diffuse the scanner’s light and illuminate the image; Make: magazine has a free template and instructions online, as do other D.I.Y. sites.
And be sure to scan the images at a high enough resolution for them to look good at an enlarged size and for printing; 3,200 pixels per inch is common.
If you don’t have the time, patience or equipment, sending photos out to a media-conversion company like Memories Renewed, ScanMyPhotos or DigMyPics is another option. Most shops charge by the slide — prices can start around 21 cents each.
For your money, you get high-quality images. Some companies let you preview the results and even skip a certain number of dud shots in your collection. Your originals are returned after the scanning is done and your digital copies are ready.
Slides and negatives can fade over time, especially if they were stored improperly. Many film-scanning smartphone apps also include basic editing tools to adjust color and cropping. And you can always use Apple’s Photos and Google Photos for mobile and desktop for fast, free photo-editing to get those pictures ready to share.
All the time, effort and (possibly) money that you put into digitizing the old film bring another benefit besides easy-to-share photo files. You can store them in a secure place online as a backup — and as the new archive if you decide to part with the originals during spring cleaning.
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SALT LAKE CITY, Dec. 14, 2021 /PRNewswire/ — NetDocuments, the FedRAMP Authorized cloud content management platform where legal professionals do work, today announced that the Executive Office for United States Attorneys (EOUSA) selected the NetDocuments cloud platform for the United States Attorney’s Office (USAO). USAO will initially roll out a number of NetDocuments Solutions including document and email management to 5,000 agency users.
USAO will initially roll out NetDocuments Solutions including document and email management to 5,000 agency users.
The US Attorney’s Office is comprised of 94 federal districts encompassing the 50 states and four territories. At full deployment, the solution will support 15,000 users. There is no law firm that big.
NetDocuments partnered with DLT Solutions, a wholly-owned subsidiary of Tech Data Corporation and part of the TD SYNNEX™ family, the premier government solutions aggregator that specializes in understanding the information technology (IT) needs of the U.S. federal, state, local and education markets, to provide streamlined and frictionless contracting, and to help seamlessly deliver NetDocuments to USAO.
NetDocuments was selected because of its commitment to the partnership and key functionality of the cloud platform including customizable workspaces with unlimited metadata fields; flexibility of users to create personal folders in the workspace; and other native capabilities of the platform unique to NetDocuments. Having these additional solutions natively in the platform was a key reason NetDocuments was chosen.
"We are proud to welcome EOUSA to the NetDocuments customer community and accelerate our momentum in the government sector," commented Josh Baxter, NetDocuments CEO. "USAO and other government agencies have unique and heightened security standards that only FedRAMP Authorized providers like NetDocuments can meet. Our partnership with USAO and the government sector at large is a testament to our commitment to dependable innovation and our state-of-the-art security."
According to the EOUSA selection committee, FedRAMP Authorization, attained by NetDocuments earlier this year, was an absolute requirement to proceed and ensure the security and integrity of USAO intellectual property and work product. The USAO identified a need for a secured, cloud-based, legally focused document management system and selected NetDocuments. EOUSA is in the midst of a multi-year deployment and will deploy NetDocuments to approximately 1/3 of its community by Fall 2022.
NetDocuments understands the focus on delivering unmatched security models to meet USAO’s ever changing security landscape and workflow requirements. This is underpinned by its FedRAMP Authorization and USAO Authority to Operate (ATO) with all of the related security requirements, as well as adapting to the USAO’s distinct culture and workflows.
For more information about NetDocuments’ service for government, please click here.
About NetDocuments
Founded in 1999, with more than 3,400+ enterprise customers worldwide, NetDocuments is the legal industry’s most trusted cloud-based content services and productivity platform. Complete with state-of-the-art built-in security, compliance, and governance solutions, NetDocuments offers document management, email management and collaboration technology complete with disaster recovery, enterprise search, and matter centricity features. For more information about NetDocuments, please click here.
About EOUSA
The Executive Office for United States Attorneys (EOUSA) provides executive and administrative support for the 94 United States Attorneys located throughout the 50 states, the District of Columbia, Guam, the Marianas Islands, Puerto Rico, and the U. S. Virgin Islands. Such support includes legal education, administrative oversight, technical support, and the creation of uniform policies, among other responsibilities. EOUSA was created on April 6, 1953, by Attorney General Order No. 8-53.
About DLT Solutions
DLT Solutions is a wholly owned subsidiary of Tech Data and part of the TD SYNNEX family. DLT is the premier government solutions aggregator that specializes in understanding the IT needs of the U.S. federal, state, local and education markets. We help simplify the process for independent software vendors, federal systems integrators and value-added resellers doing business in the U.S. public sector. TD SYNNEX is a leading global distributor and solutions aggregator for the IT ecosystem. We’re an innovative partner helping more than 150,000 customers in 100+ countries to maximize the value of technology investments, demonstrate business outcomes and unlock growth opportunities. Headquartered in Clearwater, Florida, and Fremont, California, TD SYNNEX’ 22,000 co-workers are dedicated to uniting compelling IT products, services and solutions from 1,500+ best-in-class technology vendors. Our edge-to-cloud portfolio is anchored in some of the highest-growth technology segments including cloud, cybersecurity, big data/analytics, IoT, mobility and everything as a service. TD SYNNEX is committed to serving customers and communities, and we believe we can have a positive impact on our people and our planet, intentionally acting as a respected corporate citizen. We aspire to be a diverse and inclusive employer of choice for talent across the IT ecosystem. For more information, visit www.TDSYNNEX.com or follow us on Twitter, LinkedIn, Facebook and Instagram.
About TD SYNNEX
TD SYNNEX (NYSE: SNX) is a leading global distributor and solutions aggregator for the IT ecosystem. We’re an innovative partner helping more than 150,000 customers in 100+ countries to maximize the value of technology investments, demonstrate business outcomes and unlock growth opportunities. Headquartered in Clearwater, Florida, and Fremont, California, TD SYNNEX’ 22,000 co-workers are dedicated to uniting compelling IT products, services and solutions from 1,500+ best-in-class technology vendors. Our edge-to-cloud portfolio is anchored in some of the highest-growth technology segments including cloud, cybersecurity, big data/analytics, IoT, mobility and everything as a service. TD SYNNEX is committed to serving customers and communities, and we believe we can have a positive impact on our people and our planet, intentionally acting as a respected corporate citizen. We aspire to be a diverse and inclusive employer of choice for talent across the IT ecosystem. For more information, visit www.TDSYNNEX.com or follow us on Twitter, LinkedIn, Facebook and Instagram.
© 2021 SYNNEX Corporation. TD SYNNEX, the TD SYNNEX Logo, and all other TD SYNNEX company, product and services names and slogans are trademarks of SYNNEX Corporation. Other names and trademarks are the property of their respective owners.
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