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Will Coda be your next document management platform?
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With Coda, you can create an efficient collaboration platform and not have to use a combination of tools like Office 365, Trello and Jira.
Imagine Google Docs or Office 365 having a template for just about any purpose. I’m not talking about resumes, inventory, letterhead and other pedestrian documents, I’m talking about more productive ideas, such as project trackers, decision trackers, planning flows, habit trackers, CRM and quarterly KPI reports.
Now, imagine you could easily create any of those items from a single location. That’s Coda. According to the Coda site, it’s the doc that brings it all together. With Coda, you get a set of building blocks to easily create the tools your teams need to remain productive. And because of how Coda approaches this, anyone can launch into creating powerful documents in minutes to effectively collaborate.
SEE: Hiring kit: Project manager (TechRepublic Premium)
Coda is one of those tools that you can use for basic needs or fairly complex processes from the personal to the professional. Let’s dive into Coda to see what’s what and if it’s the perfect tool to fit your needs.
Jump to:
Coda is a document management system on steroids that make it possible for you to create documents that include a multitude of objects. You can build simple or complex documents from scratch or even start out with one of the many pre-made templates.
For example, I start with a blank document. I log into my Coda account, go to the Dashboard and click New Doc (Figure A).
Figure A
In the new document, give it a title and then start writing in the body. Once you’ve written your first paragraph, let’s add a few pieces to make this simple document a bit more useful. Click Insert in the top right corner (Figure B).
Figure B
From the Insert popup (Figure C), you can select from any number of assets to add.
Figure C
Let’s add a CRM asset into the document. Expand the Templates entry and locate CRM from the list (Figure D).
Figure D
Click CRM and then in the popup window (Figure E) click Use Template.
Figure E
Here’s what’s happened:
What have we learned so far? A document is the bigger picture that can hold numerous pages (sub-documents). Imagine again that you can create a document for each of your projects and then add pages to each document that pertain to each project.
In other words, I could create a document called Project X and then add pages in that document for CRM, Tasks, Voting Table, To-do List, Kanban, Team Sentiment Trackers, Product Roadmaps, Timeline With Dependencies and much more.
So, you see, Coda quickly becomes a very helpful tool to assist your company’s journey to becoming more agile and productive.
Coda offers four plans: Free, Pro, Team and Enterprise.
To answer this question, ask yourself if your current document management system includes enough of the tools for you to keep your teams productive. If you use multiple tools or platforms for this, Coda might be exactly what you need. With just a bit of up-front work, you could create a powerful collaboration platform and not have to worry about combining tools like Office 365, Trello and Jira. Coda brings all of that together to make for a flexible system that can cover most of those needs.
Give Coda a try and see if you don’t find it to cover every base your teams need to be productive.
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Home / Blog / Regtech / Digital Transaction Management: 4 steps to a paperless enterprise
For a successful company today, there is no such thing as a mature Digital Transformation unless the best Digital Transaction Management solutions are implemented, across the board. Let’s start by asking a question: what does the acronym DTM contain? 
It includes a broad category of cloud services built to digitally manage transactions based on document flows. All of this is done in a context that ensures data security and complies with (constantly updated) privacy regulations. 
 We’re talking about: electronic transactions, document transfers, authentication, digital signatures, certifications, and storage that is secure and dematerialized, the legal aspects of “non-repudiation” and co-browsing between company and customer. 
From these examples, we can understand that Digital Transaction Management solutions fit into a very broad and articulated field of action that involves many interrelated aspects.  
In this post, we will focus on 4 key points that are central to the transition to a smart and paperless company. But, first, let’s quickly understand the benefits of implementing DTM systems. 

 We have already talked about the benefits of Digital Transaction Management solutions, which you can refer to for a more in-depth overview. Here, we can summarize the main benefits: 
1) Cost savings: With digital processes, the costs of printing, mailing, filing, and certification (and related personnel) are eliminated. 
2) Time savings: the savings in time achieved when transitioning from analog to digital also have a financial impact. Mind you: the time savings are not only on the company side, but also on the customer side…and this is crucial for brand reputation, customer experience, and loyalty aspects. 
3) Increased security: with DTM, risks– related to the storage of physical documents, to loss or damage during transfers, of counterfeiting, and those related to data leakage or loss– in general are lowered. Everything always remains perfectly traceable, retrievable, and verifiable, quickly and intuitively.  
4) Flexibility and scalability: two characteristics that stem directly from the cloud computing architecture on which DTM systems are always built, and which are essential for meeting the challenges of today’s fluid and accelerated ecosystem.  
A small start-up, for example, could find itself having to manage an unforeseen surge in transactions in a short time frame. Without efficient Digital Transaction Management solutions, it would certainly risk running into bottlenecks that prevent it from seizing the opportunities of rapid, unplanned growth. 
5) Integration with CRM and CCM systems: this is a central point that cannot be summarized in just a few lines. But we’ll come back to it later in this post, when we will focus on digital processes. 
Finally, here is an eloquent figure that emerged from recent research: in 2021, the global Digital Transaction Management market was valued at $8.04 billion. It is estimated to grow from 2022 to 2030 at an average annual rate (CAGR) OF 25.5% (source: grandviewresearch.com). 
Now, as promised, let’s get down to the specifics of Digital Transaction Management solutions. As anticipated, we have isolated the four that are most essential and promising for the present and the near future. 
According to the website of the Agency for Digital Italy (AgID), “The qualified electronic signature (FEQ) – or digital signature – is the result of a computer procedure, called validation, which guarantees the authenticity, integrity, and non-repudiation of computer documents” (agid.gov.it).
Coming from more technical definitions, what are the advantages of digital signatures?
First and foremost, speed and convenience: computer documents can be validated wherever you are, without geographical or device-related limitations. Less paper: with the elimination of printing and then filing costs (with all the associated risks we have already discussed). This has a positive impact in terms of efficiency, making the process of signing any kind of contract more agile and smarter. In addition, there is also an increase in security. 
By relying on electronic signature services such as those offered by Doxee, there is the important aspect of integration with other Digital Transaction Management solutions. Doxee’s  e-signature solutions can be easily integrated with other products such as electronic invoicing, regulation-compliant digital storage, but also with CRM and CCM systems.  
In short, it’s a complete digital onboarding process that combines regulatory compliance with a high-level customer and user experience.
From a well-established tool such as electronic signatures, we turn to a rather young technology, one that still has its more to offer. 
We’re referring to Blockchain, which is part of the broader field of Distributed Ledger Technology (DLT). This technology jumped to the forefront of the general public on the wave of enthusiasm for Bitcoin and the cryptocurrency ecosystem, but its applications go far beyond those of a strictly financial nature. 
In fact, blockchain is based on the concept of distributed consensus and is an unchangeable ledger of transactions, with no need for a central entity to act as an intermediary. It is a true revolution, one that is largely yet to be explored, that impacts all types of transactions, document transfers, ownership, certification, and authentication. 
Just think of so-called “smart contracts“. This refers to the automatic activation of contracts between different types of private parties based on distributed ledger software technologies and with the most robust guarantees related to the integrity of data about a service, process, transaction, or document.  
The key word is disintermediation. And it is precisely in this direction that the social and economic environment is moving with increasingly decisive steps. Not surprisingly, regulators around the world (including Italy) are turning more and more openly to this type of technology to regulate how it’s used. 
Efficient Digital Transaction Management solutions start with dematerialized document preservation. 
But before we go further, let’s clear the air of misunderstandings: digitization and dematerialization are two different concepts.
Dematerialization is a process that goes beyond that of simple digitization. With it, paper documents can be completely eliminated, as digital counterparts take on full legal and evidentiary value.
In this field you cannot improvise. And it’s essential to rely on specialized companies. For more than 10 years now, Doxee Standard Digital Preservation has been chosen by hundreds of companies from different sectors, with more than 2 billion documents preserved, and more than 400 legal entities managed.  
Even more importantly, Doxee’s dematerialized preservation solutions not only fulfill legislative obligations and ensure constant updates on regulations, they are designed based on the needs of each company so that they can be integrated with CRM and CCM systems from an omnichannel and data-driven perspective.
It’s precisely digital processes, such as CRM and CCM, that we will turn to in closing this post.
A paperless company is a more efficient company, one that reduces waste, optimizes costs, and speeds up and makes its internal processes smarter. 
But that’s not all. There is an even more important point: a paperless company is also a company that can offer its customers the best Customer Experience.
How important are DTM solutions in this regard? Here, we’ll let the data speak for us. In a study commissioned by DocuSign for Forrester, 32% of respondents said they had abandoned closing contracts, agreements, and transactions because they were discouraged by paper and manual procedures (source: docusign.co.uk).  
And here we arrive at a decisive point: the possibilities of integrating Digital Transaction Management systems with Customer Relationship Management and Customer Communication Management systems. This is a real virtuous circle: by implementing DTM solutions, such as electronic signatures and dematerialized storage, a company has a huge amount of data at its disposal. Even more to the point: it has at its disposal extremely granular data that can be retrieved and sorted in an automated and functional way. What does all this translate into? 
It translates into the ability to take a highly accurate picture of all digital processes involved in the relationship with one’s customers. Keeping track of the history, knowing the characteristics of individuals, their habits, preferences, and possible needs. 
From this very in-depth knowledge, then, one can build as many tailor-made relationships as there are customers themselves: automatically, of course.
And here, with the integration of the data-driven perspective into CRM and CCM systems, the transition from a one-to-many relationship to a true one-to-one dialog is perfectly accomplished.
In short: the ripest fruit of implementing Digital Transaction Management solutions is in being able to realize the most important promise of Digital Transformation: the ability to truly put individuals at the center of every business.

The Doxee Marketing Team works to provide customers with the best possible Digital Customer Experience. Innovative and focused. Motivated and dreamy. Creative, yet practical. This is the Doxee Marketing Team.

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Home » Security Bloggers Network » Guide to Secure Document Management for HR Departments
When it comes to managing employee documents, there are a few things that HR departments need to keep in mind. After all, these documents often contain sensitive information that needs to be protected. Here are 13 tips for secure document management for HR departments.
Make sure that your employees are aware of the importance of keeping employee files secure. They should know how to properly handle physical files, as well as how to access and share electronic files securely. You might also want to consider conducting regular security training to keep your employees up to date on best practices.
Your employees constitute your biggest cybersecurity threat and, as such, you need to ensure that they are fully aware of the importance of security and have the tools and training necessary to protect your company’s data. This is especially important when it comes to HR data, as you are responsible for safeguarding all of your employees’ most sensitive personal information.
Your HR department should have a designated, central place where all employee files are stored. This could be an electronic system, a physical filing cabinet, or both. Storing files in one place will help to keep them organized and secure. You should also make sure that access to this central repository is tightly controlled. Having strong permissions in place to make sure that only authorized personnel can access sensitive employee information will help to keep your data secure.
If your HR department uses both physical and electronic file storage, it’s important to keep the two types of files separate. This will help to reduce the risk of unauthorized access to sensitive information. It will also make it easier to track who has accessed which files, and when.
When sharing employee files electronically, be sure to use a secure file sharing tool. There are a number of options available, and your HR department should choose one that offers robust security features. This could include encryption, password protection, and the ability to track who has accessed the files.
Any file-sharing that is done should be done over a secure network connection. In the age of remote work, where HR employees are working from home, this means using a Virtual Private Network (VPN). A VPN will help to keep your data safe as it travels between devices and networks.
Whenever possible, use strong passwords to protect employee files. A strong password should be at least eight characters long and include a mix of upper and lower case letters, numbers, and symbols. Avoid using easily guessed words or phrases, such as “password” or “123456.”
You might also want to consider using a password randomizer to create strong, unique passwords for each of your files.
If you’re storing sensitive employee data electronically, be sure to encrypt it. This will help to protect the data if the file is ever compromised. There are a number of different encryption algorithms that you can use, so be sure to choose one that is appropriate for the level of security you need.
In addition to encryption, you should also consider using access control measures to protect employee files. This could include setting up user accounts with different levels of permissions so that only authorized personnel can access certain files. You might also want to consider using biometric authentication, such as fingerprint scanners, to restrict access to physical files.
Be sure to create regular backups of all employee files, both physical and electronic. This will help to ensure that you can recover the data if it is ever lost or corrupted. Store the backups in a secure location, such as an offsite storage facility or a cloud-based backup service.
Having a disaster response plan in place is also an important part of secure document management. This plan should detail how you will recover employee files in the event of a fire, flood, or other disasters.
Make sure that all software and hardware used to store employee files is kept up to date. This includes ensuring that you have the latest security patches installed. Having outdated systems is one of the leading causes of data breaches, so it’s important to stay up-to-date.
You should also consider using security tools, such as intrusion detection and prevention systems, to help protect your systems from attacks.
When employee files are no longer needed, be sure to destroy them properly. This includes shredding physical files and permanently deleting electronic files. Simply deleting files from your computer is not enough – you need to use a data destruction tool that will overwrite the data so that it cannot be recovered.
Keep track of who has accessed employee files and when. This information can be useful in the event that a file is compromised, as it can help you to identify who may be responsible. In some cases, it may also be required by law.
Your HR department’s security needs may change over time, so it’s important to review your security measures on a regular basis. This will help to ensure that they are still effective and appropriate for your current needs. You might consider bringing in an outside consultant or even enlisting the help of your IT department to ensure that you are keeping up-to-date with the latest security threats.
When choosing a vendor to help you with employee file management, be sure to work with a reputable provider. They should offer robust security features and be able to meet your specific needs. It’s also important to make sure that they have a good reputation for customer service in case you need any assistance.
These are just a few tips to help you get started with secure employee file management. By following these tips, you can help to keep your employees’ data safe and secure.
*** This is a Security Bloggers Network syndicated blog from Blog Feed authored by Blog Feed. Read the original post at: https://www.globalsign.com/en/blog/document-management-hr-departments
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Federal technology leaders offer insights and thought leadership on a sharp rise in cyberattacks, the shift to hybrid work and much more.

Phil Goldstein is a former web editor of the CDW family of tech magazines and a veteran technology journalist. He lives in Washington, D.C., with his wife and their animals: a dog named Brenna, and two cats, Grady and Princess.
For federal agencies, the clock is ticking. By Dec. 31, 2022, agencies need to transition their business processes and record keeping to a fully electronic environment. After that date, the National Archives and Records Administration will no longer accept paper records.
The direction, in an Office of Management and Budget memo, is that agencies ensure all federal records are created, retained and managed in electronic formats with appropriate metadata, NARA’s Laurence Brewer, the chief records officer for the U.S. government, tells FedTech.
That makes the adoption of electronic document management systems all the more important. In June, NARA released its Digital Preservation Framework, which spells out 16 electronic record categories and how agencies can best protect them.
Each agency is required to have a records management staff to ensure their records are properly managed, Brewer says. “This staff must be involved in agency procurement activities to ensure that systems acquired for agency mission-related work meet the agency requirements for records management,” he says. “This includes email systems, which, through efforts like NARA’s Capstone initiative, have made considerable progress over the last five years.”
Electronic document management systems can help agencies meet these requirements. As North Dakota’s state government notes, such systems are a “collection of technologies that work together to provide a comprehensive solution for managing the creation, capture, indexing, storage, retrieval, and disposition of records and information assets of the organization.”
“Over the past decade, NARA has continually been encouraging and in some cases requiring agencies to move towards fully electronic record keeping,” Brewer says. “The traditional records management model of thinking about records only as paper documents is part of the last century. The government creates nearly all of its records in electronic formats; therefore, it makes sense to capture and eventually make available the permanent records coming to NARA as electronic records.”
The OMB memo is a continuation of guidance NARA has been giving agencies for the past decade. “Agencies also must develop plans, consistent with regulations and records management policies, to transfer their analog records to NARA by Dec. 31, 2022, so we can proceed with complete focus on realizing fully electronic government,” Brewer notes.
The Office of the Chief Records Officer publishes an annual “Federal Agency Records Management” report. The report includes agency-reported data on their compliance with records management requirements and their progress toward meeting milestones for electronic record keeping.
The report covering 2019 data shows that agencies are making clear progress on electronic document management.
The report shows, according to Brewer, that 97 percent of agencies believe they will meet the Dec. 31, 2022, deadline to manage permanent records in electronic format with appropriate metadata. The report shows that 93 percent of agencies indicate they will be able to manage temporary records in electronic format.
Many agencies indicated that their records are already created and maintained electronically, according to Brewer.
“Email management is more mature than electronic records management for all records,” Brewer says. “Under 70 percent of agencies met the goal to manage permanent electronic records in electronic format by Dec. 31, 2019.”
MORE FROM FEDTECH: Discover how agencies are embracing document digitization with gusto.
Document management is how agencies and other organizations store, manage and track electronic documents. Document management allows agencies to “capture, track and store electronic documents such as PDFs, word processing files and digital images of paper-based content,” IBM’s website notes.
Document management involves the “use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner, ” according to the Association for Intelligent Information Management.
An electronic document management system lets agencies store, access, index, search, retrieve, archive and delete documents. An EDMS is designed to let agencies convert physical documents into electronic forms that can be stored and accessed quickly.
NARA’s Federal Electronic Records Modernization Initiative (FERMI) has developed Universal Electronic Records Management requirements that identify high-level business needs for managing electronic records, Brewer says, which are baseline ERM program requirements derived from existing statutes, standards, NARA regulations, policy and guidance.
Another aspect of FERMI has been NARA’s work with the General Services Administration to make it easier for agencies to acquire the services and solutions needed to manage electronic records.
NARA worked with the GSA to create an Electronic Records Management Solutions category as part of the GSA consolidated schedule. Vendors in that category have all self-certified that they are able to meet NARA’s Universal ERM requirements.
READ MORE: See how agencies are moving toward digital records.
A document management system (DMS) is software that controls and organizes documents throughout the agency, and, as AIIM notes, it “incorporates document and content capture, workflow, document repositories … output systems, and information retrieval systems. Also, the processes used to track, store and control documents.”
As IBM notes, most DMSes today include the following components:
Document control software incorporates the functions of electronic document management systems but specifically helps organizations “manage information, automate records management policies to help monitor who has access to which documents, and remain compliant with standards” such as HIPAA, according to Business News Daily.
As Capterra notes, document control software helps organizations “manage their documents in a way that is compliant with government and industry regulations.”
There are numerous electronic document management system vendors available for agencies to work with. The GSA lists 67 vendors in its Electronic Records Management Solution category. Among them are IBM, which provides document management tools through its FileNet and Content Collector software.
Canon also offers document management capabilities through its Therefore software.
There are several other leading EDMS vendors, including GoCanvas.
“All federal agencies are required to implement records management systems and practices that ensure NARA requirements are implemented in work processes,” Brewer says. “Agencies have the flexibility to develop or procure compliant solutions that ensure all agency records are managed in accordance with NARA-approved records schedules and policies.”
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Edison, NJ — (SBWIRE) — 09/07/2022 — The Latest Released Insurance Claims Management Software market study has evaluated the future growth potential of Insurance Claims Management Software market and provides information and useful stats on market structure and size. The report is intended to provide market intelligence and strategic insights to help decision makers take sound investment decisions and identify potential gaps and growth opportunities. Additionally, the report also identifies and analyses changing dynamics, emerging trends along with essential drivers, challenges, opportunities and restraints in Insurance Claims Management Software market. The study includes market share analysis and profiles of players such as Snapsheet (BodyShopBids, Inc.) (United States), Applied Systems (United States), Oracle Corporation (United States), Alfresco Software, Inc (United States), Majesco (United States), Xactimate (United States), Ventic Technology (United States), Comindware Inc. (United States), Pegasystems Inc. (United States).
Download Sample Report PDF (Including Full TOC, Table & Figures) @ https://www.advancemarketanalytics.com/sample-report/91442-global-insurance-claims-management-software-market#utm_source=SBWireLal
Definition:
Insurance claims management software automates the management of claims to reduce the risk of fraudulent claims. The software provides the access to relevant data to claim the required data. It also provides information for the evaluation of claims from the centralized systems of record. The software helps the agents to manage the insurance claims process and provides automation in workflows considering the compliances.
Market Trends:
Integration of Artificial Intelligence in the Insurance Claims Management Software
Market Drivers:
Demand for Automation in the Insurance Claiming Services
Increasing Need for Productivity and Efficiency in Insurance Managing Operation
Market Opportunities:
Rising Insurance and Finance Industry will Boost the Insurance Claims Management Software Market
Technological Upgradation in the Insurance Claims Management Software
The Global Insurance Claims Management Software Market segments and Market Data Break Down are illuminated below:
by Application (Large Enterprises, Small-medium Enterprises), Platform (Windows, Android, Mac, Linux), Deployment (Cloud Based, Web Based), Features (Document Management, EDI Data Exchange Integrations, Reporting, Claims Tracking, CRM, Electronic Claims, Fraud Management, Others)
Global Insurance Claims Management Software market report highlights information regarding the current and future industry trends, growth patterns, as well as it offers business strategies to helps the stakeholders in making sound decisions that may help to ensure the profit trajectory over the forecast years.
Have a query? Market an enquiry before purchase @ https://www.advancemarketanalytics.com/enquiry-before-buy/91442-global-insurance-claims-management-software-market#utm_source=SBWireLal
Geographically, the detailed analysis of consumption, revenue, market share, and growth rate of the following regions:
The Middle East and Africa (South Africa, Saudi Arabia, UAE, Israel, Egypt, etc.)
North America (United States, Mexico & Canada)
South America (Brazil, Venezuela, Argentina, Ecuador, Peru, Colombia, etc.)
Europe (Turkey, Spain, Turkey, Netherlands Denmark, Belgium, Switzerland, Germany, Russia UK, Italy, France, etc.)
Asia-Pacific (Taiwan, Hong Kong, Singapore, Vietnam, China, Malaysia, Japan, Philippines, Korea, Thailand, India, Indonesia, and Australia).
Objectives of the Report
-To carefully analyze and forecast the size of the Insurance Claims Management Software market by value and volume.
-To estimate the market shares of major segments of the Insurance Claims Management Software
-To showcase the development of the Insurance Claims Management Software market in different parts of the world.
-To analyze and study micro-markets in terms of their contributions to the Insurance Claims Management Software market, their prospects, and individual growth trends.
-To offer precise and useful details about factors affecting the growth of the Insurance Claims Management Software
-To provide a meticulous assessment of crucial business strategies used by leading companies operating in the Insurance Claims Management Software market, which include research and development, collaborations, agreements, partnerships, acquisitions, mergers, new developments, and product launches.
Buy Complete Assessment of Insurance Claims Management Software market Now @ https://www.advancemarketanalytics.com/buy-now?format=1&report=91442#utm_source=SBWireLal
Major highlights from Table of Contents:
Insurance Claims Management Software Market Study Coverage:
It includes major manufacturers, emerging player’s growth story, and major business segments of Insurance Claims Management Software market, years considered, and research objectives. Additionally, segmentation on the basis of the type of product, application, and technology.
Insurance Claims Management Software Market Executive Summary: It gives a summary of overall studies, growth rate, available market, competitive landscape, market drivers, trends, and issues, and macroscopic indicators.
Insurance Claims Management Software Market Production by Region Insurance Claims Management Software Market Profile of Manufacturers-players are studied on the basis of SWOT, their products, production, value, financials, and other vital factors.
Key Points Covered in Insurance Claims Management Software Market Report:
Insurance Claims Management Software Overview, Definition and Classification Market drivers and barriers
Insurance Claims Management Software Market Competition by Manufacturers
Impact Analysis of COVID-19 on Insurance Claims Management Software Market
Insurance Claims Management Software Capacity, Production, Revenue (Value) by Region (2021-2027)
Insurance Claims Management Software Supply (Production), Consumption, Export, Import by Region (2021-2027)
Insurance Claims Management Software Production, Revenue (Value), Price Trend by Type
Insurance Claims Management Software Market Analysis by Application {Large Enterprises, Small-medium Enterprises}
Insurance Claims Management Software Manufacturers Profiles/Analysis Insurance Claims Management Software Manufacturing Cost Analysis, Industrial/Supply Chain Analysis, Sourcing Strategy and Downstream Buyers, Marketing
Strategy by Key Manufacturers/Players, Connected Distributors/Traders Standardization, Regulatory and collaborative initiatives, Industry road map and value chain Market Effect Factors Analysis.
Browse Complete Summary and Table of Content @ https://www.advancemarketanalytics.com/reports/91442-global-insurance-claims-management-software-market#utm_source=SBWireLal
Key questions answered
How feasible is Insurance Claims Management Software market for long-term investment?
What are influencing factors driving the demand for Insurance Claims Management Software near future?
What is the impact analysis of various factors in the Global Insurance Claims Management Software market growth?
What are the recent trends in the regional market and how successful they are?
Thanks for reading this article; you can also get individual chapter wise section or region wise report version like North America, Middle East, Africa, Europe or LATAM, Southeast Asia.
For more information on this press release visit: http://www.sbwire.com/press-releases/insurance-claims-management-software-market-growing-popularity-and-emerging-trends-applied-systems-ventic-technology-comindware-1363051.htm
Nidhi BhawsarPR & Marketing Manager
AMA Research & Media LLP
Telephone: 1-206-317-1218
Email: Click to Email Nidhi Bhawsar
Web: https://www.advancemarketanalytics.com
Child Life Insurance Market May See a Big Move : Major Giants MetLife, PingAn, AXA, Aviva: Child Life Insurance Market 2022
Children Life Insurance Market Is Booming Worldwide: Assicurazioni Generali, MetLife, PingAn Insurance, Aviva
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Federal technology leaders offer insights and thought leadership on a sharp rise in cyberattacks, the shift to hybrid work and much more.

Phil Goldstein is a former web editor of the CDW family of tech magazines and a veteran technology journalist. He lives in Washington, D.C., with his wife and their animals: a dog named Brenna, and two cats, Grady and Princess.
The federal government may store and maintain hundreds of years’ worth of paper documents, but over the next few years, everything is going digital. 
After Dec. 31, 2022, the National Archives and Records Administration will accept only electronic records from agencies. By the end of this year, agencies are expected to manage all permanent records electronically to the fullest extent possible in preparation for the 2022 deadline.
In June, the Office of Management and Budget issued a memo to agencies on the transition, noting that agencies must ensure that “records are created, retained, and managed in electronic formats, with appropriate metadata.”
Agencies with permanent records collections “need to think about either getting those records into federal records centers ahead of the deadline, or finding some way to do large-scale digitization of that content,” David Miller, director of records management services for NARA’s Federal Records Centers Program, tells FedTech. 
Part of agencies’ efforts to digitize paper records and store them in a manageable format will involve greater use of electronic document management systems.
Simply put, document management is how agencies and other organizations store, manage and track electronic documents.
Document management allows agencies to “capture, track and store electronic documents such as PDFs, word processing files and digital images of paper-based content,” IBM’s website notes.
Document management involves the “use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner, ” according to the Association for Information and Image Management.
A document management system (DMS) is software that controls and organizes documents throughout the agency, and, as AIIM notes, it “incorporates document and content capture, workflow, document repositories … output systems, and information retrieval systems. Also, the processes used to track, store and control documents.”
As IBM notes, most DMS systems today include the following components:
MORE FROM FEDTECH: Discover how agencies are embracing document digitization with gusto.
Agencies can benefit from DMS in numerous ways. Many agencies, especially large, federated ones, have documents spread across large geographic distances, in multiple locations and in different repositories, such as public or private networks, shared drives, hard drives, filing cabinets and email systems. 
“Multiple repositories and information silos present challenges. Organizations face higher risk of damaged or lost files, errors and redundancies,” IBM notes. “Paper storage may require significant physical space.” Additionally, without document management, the location of important documents may become lost if personnel leave an agency.
DMS helps agencies keep documents organized and easily searchable. “By instituting consistent, enterprise-wide use of metadata … and content classification and categorization (taxonomy), the effectiveness of searches (index and text) can be enhanced significantly and make possible searches across multiple collections of materials that are distributed across several repositories,” NARA says in guidance on evaluating commercial off-the-shelf electronic records management (ERM) applications. 
“Agencies should ensure that data taxonomy, metadata standards, and a partition in content in relevant collections are developed and implemented for their ERM projects,” the document adds.
Additionally, DMS systems “can integrate disparate documents for greater control, access and process efficiency,” IBM says, and they offer “significant advantages in terms of information retrieval, security, governance and lower cost of operations.”
Document management systems save time and money for agencies and help them keep track of sensitive documents and who has accessed them. This is especially critical for agencies that handle sensitive or classified information.
MORE FROM FEDTECH: See how agencies are moving toward digital records. 
NARA’s guidance for adopting commercial ERM applications is based on the experience of the Environmental Protection Agency, but NARA notes that the principles set forth could be used by other agencies to evaluate similar commercial off-the-shelf products.
The process for adopting document management systems and other similar technologies is influenced by many variables, NARA notes, such as:
The main steps to take when evaluating commercial DMS or ERM software include determining the agency’s requirements, weighing criteria and creating a scoring guide, evaluating and scoring vendor products, and determining the product recommendation and creating a final presentation to the agency’s governing body for making IT decisions.
There are numerous options for agencies, including IBM’s FileNet suite, which the company says offers “lifecycle management, transactional content processing, document management, content consolidation, content based application development, and compliance and governance.”
Agencies can also turn to specialty options from smaller firms, including eFileCabinet, M-Files, Alfresco and more.
“Aligning ERM performance outcomes with your agency’s vision, mission, strategies, and goals, and quantifying benefits derived from ERM to measure success, will provide additional material for the ERM team’s communication with management and the rest of the agency as part of celebrating successes, discussion of existing challenges, and plans to overcome them with further improvements,” NARA advises. “This will reinforce the notion that the ERM project is not finite, but will continue to evolve as the needs of the agency change and functionality is added to the technology solution.”
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Changes in customer behavior have caused a new focus for the structure of commercial databases. The flexibility of data storage is essential in fulfilling the demands of customer needs and predicting future business. MongoDB and MySQL are both valuable database solutions that align to this shift in commercial objectives in database management systems. The difference between the two applications is that MongoDB is an object-based system, while MySQL is a table-based system.
For its part, MongoDB is a database that features bulk data storage through a NoSQL
structure in a document format. The main feature of this software is the option to modify documents and their variables. MySQL, meanwhile, functions through a query system where data can be searched and its point of relation identified.
When deciding between MongoDB vs. MySQL, having knowledge of the language structure is important. MongoDB simplifies the data query process, but MySQL has a proven record of Structured Query Language (SQL) for defining and manipulating data. In order to understand which software is better, this database programming and administration tutorial will analyze the features of these applications to identify which one is better.
If you opt to choose MySQL as your database of choice, you should check out our article: Best Online Courses to Learn MySQL, which has a great list of database administration classes that will help you get started.
MongoDB is a database management system that uses NoSQL queries, while providing flexibility and scalability functions. MongoDB is a non-relational database system that uses the JavaScript language to search data and modify documents into smaller sizes. Commercial companies rely on MongoDB because it is compatible with multiple storage engines.
The database management software retains a dynamic structure that favors the organization of information, making data modification faster than other database options. This process also makes data management more efficient and faster, especially when large documents need to be encoded into smaller sizes. MongoDB uses JSON and BSON languages to make data management more flexible and lighter to process when compared to MySQL.
MongoDB faces competition from 20 NoSQL database vendors. It leads the market share of other NoSQL databases with a 48.05% lead. The major competitors of MongoDB include NoSQL, with 24.41%, Amazon DynamoDB at 9.74%, and Apache Cassandra with 5.56%. The United States has the highest number of customers of MongoDB with 33.41%, followed by India with 9.95% of customers, and the United Kingdom with 5.84% of users.
MongoDB is typically used for designing specialized data sets through document compression and is able to adapt to data variations. Geospatial data format does not require technical monitoring when structures show variation, because MongoDB has resilient data structures. MongoDB also functions in multi-cloud application environments. The database system can execute cloud services based on personal configuration to support both current and future software needs. Healthcare, gaming, retail, telecommunications, and finance industries – to name but a few – rely on MongoDB for software development for database-driven applications, data management, data analytics, and solutions to server issues.
Below are some of the key benefits of MongoDB:
Below are some of what we consider to be MongoDB’s cons and negatives:
You can learn more about MongoDB’s latest features and updates by reading our cousin sites coverage of MongoDB’s Conference.
MySQL is a relational database system that serves client-server systems in storing data. It is a reliable system that supports the classification of data in rows and tables. MySQL operates through the master-slave approach, where replication and backup of data is possible, making it very reliable. Atomic Data Definition Language is also possible with MySQL, which provides storage engine operations and updates for the data dictionary to simplify transactions.
MySQL ranks second in the world in the database market. The relational database management system has 44.04% of the market share based on its support for web development and applications like phpBB and WordPress. MySQL is easy to customize and is open-source software.
Small, mid-sized, and large enterprises can use MySQL for data storage management because of its built-in functions. The software has a 31.39% market share in the USA and has a proven record of being scalable to major business functions, like marketing. Twitter and Facebook are popular social media websites that were developed, in part, through MySQL. Oracle is the major competitor to MySQL in the database management market.
Below are some of the benefits of using MySQL:
Some of the cons of MySQL include:
Read: Top Common MySQL Queries
Below, we compare the differences between MySQL and MongoDB database solutions.
MongoDB is more user-friendly than MySQL. MongoDB has a predefined structure that supports the entry of different information to the database without having similar fields. However, MySQL demands the configuration of columns and tables. Also, the structure of the database cannot be changed depending on the number of columns.
In terms of structured and unstructured data, MongoDB is better than MySQL; this is because MongoDB functions as an object database system, while MySQL functions as a relational database system. The support for a database system with rapid web development is possible with MongoDB and not MySQL.
MySQL uses the Structured Query Language – or SQL – while MongoDB functions through JavaScript as a query language. Some consider MongoDB is to be better than MySQL because the design of data structures is limitless.
MongoDB supports cloud-based services that are essential to online transactions and data storage management. MySQL does not support cloud-based services because its priority is data security. MongoDB is better than MySQL because of this feature gets a slight edge here if you are a cloud developer.
Software support is consistent with MongoDB because the company publishes bug reports and security updates as a part of the ongoing development of the software. Oracle develops updates and fixing problems relating to MySQL. However, the updates are not frequent on MySQL, which makes MongoDB the winner here.
MongoDB integrates with multiple storage engines with a dynamic structure design that favors simpler configuration for data management. The software uses JSON language and MongoDB query language to change the structure of JSON and BSON documents. In contrast, MySQL uses the Structured Query Language to organize and manage databases. MySQL supports C, C++, and JavaScript languages. MongoDB is more flexible than MySQL in integrating databases because it can embed additional data in existing file stacks. From an integration perspective, these two are evenly matched.
MySQL makes it simpler easier to execute structured commands because it uses Structured Query Language. This condition means creating commands for data queryries is easier because of Data Definition Language and Data Manipulation Language. With MySQL, you can link several documents and data with minimal commands. In contrast, MongoDB requires several commands to execute data configurations because it uses a non-structure system. MySQL is better for collaboration because combining different files is easier in MySQL than it is in MongoDB.
MySQL is better than MongoDB in pricing for small businesses and individuals because it is open-source software. This standard means that any web developer or business can use the software for database system management. The Enterprise Edition of MySQL costs $5000 annually for web developers and end -users.
MongoDB requires a licensing fee for its Enterprise Edition that includes additional security protocols, data monitoring, authentication, administration, and a memory storage engine. This package costs $57 per month. The open-source version of MongoDB is less advanced in functionality compared to the paid option. For this reason, MongoDB is better than MySQL..
MongoDB is better than MySQL because it takes a shorter time into query data, which is that is important for managing databases relating to customer behavior. Although when handling structured data, MySQL is better than MongoDB,; when there is a query against unstructured data, MongoDB is preferential. In the database management market, speed and performance are significant to many businesses. MongoDB can deliver speed and performance given its fast queries of data, as well as the ability to handle both structured and unstructured data.
Real-time analytics is a benefit that comes with MongoDB and gaining quick query results is possible through object database systems like MongoDB. With MySQL, the data queries take longer, so configuration can delay after updates. However, in terms of security protocols to protect private information, MySQL is better than MongoDB because it uses a relational database system.
At the end of the day, there are many factors that might make you choose one database over another. Weigh the benefits and drawbacks of each against the needs of your particular project.
Looking for more database comparisons? Check out our article on PostgreSQL vs MySQL.
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