By Jon Gold
Senior Writer, Computerworld |
Adobe is bringing broader integration of its document management, tracking and validation services into Microsoft’s product ecosystem, including tighter connections to Teams and the Purview information protection framework.
At Microsoft’s annual Build software conference, Adobe announced a new single sign-on option for Acrobat for Teams, integration with Purview from directly within the desktop version of Acrobat, and Microsoft Power Automation functionality that will allow users to make repetitive tasks with Acrobat Sign easier, among other features.
Adobe also announced unified installation technology for all of the newly released features, meaning that IT staff can deploy them across their organizations with relative simplicity, as well as the achievement of FedRAMP Moderate (a government security standard) certification and Sign Graph connectivity, meaning that checking on signature status for things like sales contracts and onboarding is now faster.
Adobe also shared a tech preview version of Live Share from recent acquisition Frame.io, also in combination with Microsoft Teams. This feature, if and when it enters production, could allow groups of workers to collaborate live on a document, discussing it via Teams and reviewing it interactively.
The new feature sets are, in large part, a response to the pandemic-prompted spike in remote work, according to Adobe.
“Our new hybrid work reality has turbocharged the shift from paper to digital, and no one can afford to be left behind,” the company said in a statement.
IDC research manager Steve Charbonnier said that hybrid working models demand different methods of handling important documents — remote employees, after all, can’t simply walk down the hallway to HR to get a new copy of a crucial form.
“The reason they’re looking at this is … is that it gives the users lots of flexibility in terms of how they automate their sign-in processes,” he said. “It’s all managed, it has the correct audit trail attached to it.”
According to Charbonnier, the most important part of today’s Adobe announcements is probably the Power Automate integration with Acrobat Sign — automating the auditing of electronic signatures across the organization is a potentially powerful new piece of functionality.
“On the whole, it’s a lot of nice steps kind of across the board,” he said. “Even the Sign Graph connectors where they’re reducing the time to check on status, that’s a nice feature to include. But the Power Automate [feature] gives them much more robust capabilities.”
Jon Gold covers IoT and wireless networking for Network World.
Copyright © 2022 IDG Communications, Inc.
Copyright © 2022 IDG Communications, Inc.

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WHAT: On September 30, 2022, President Biden signed the SBIR and STTR Extension Act of 2022, reauthorizing the SBIR/STTR programs to continue through fiscal year 2025. The SBIR/SSTR programs were set to expire on the day President Biden signed the Act, the result of lengthy negotiations over how to revamp the programs following recent high-profile SBIR fraud cases with ties to China. The changes to the programs, to include enhanced disclosure requirements and claw-back provisions, are illustrative of the federal government’s renewed emphasis on ensuring China does not use the SBIR/STTR programs as an additional avenue to appropriate the United States’ emerging technological advances.
WHAT DOES IT MEAN FOR INDUSTRY: The Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs provide an avenue for small businesses to engage with the federal government to jointly address the country’s unique science and technology needs. Small businesses compete for federal research funds in the form of federal contracts or grants to support their innovative projects, with the potential to commercialize their resulting products and services in the federal marketplace.
The SBIR/STTR programs are structured in three phases. In Phase I, the government evaluates the technical merit, feasibility, and commercial potential of the small business’ R&D efforts to determine whether further funding should be provided. Phase I awards are typically in the $50,000 to $250,000 range and extend for either six months (for SBIR awards) or one year (for STTR awards). In Phase II, the government awards small businesses around $750,000 to invest two more years into R&D. If based on the R&D efforts there appears to be commercial value in the resulting products or services, the small business may obtain further funding or production contracts directly from federal agencies in Phase III. 
To participate in the SBIR/STTR programs, small businesses must be for-profit businesses located in the United States, be majority owned and controlled by U.S. citizens or permanent legal residents (or owned by another small business concern majority owned and controlled by U.S. citizens or permanent legal residents), and have no more than 500 employees (including any affiliates). For the STTR program, small businesses must partner with a nonprofit college or university located in the United States, a domestic nonprofit research organization, or a federally funded R&D center. 
The recent reauthorization imposed a number of new reporting requirements on agencies to ensure proper management of the SBIR/STTR programs. It also made the following changes which directly impact small business participants:
The new due diligence requirements demonstrate the federal government’s emphasis on protecting against foreign influence and interference in domestic science and technological advancements. The due diligence programs are required to assess the small business’s cybersecurity practices, employee composition, patents, and any foreign ownership or financial ties to determine whether any “foreign country of concern” may be surreptitiously behind the small business venture. This is further explored in the new disclosure requirements for any small business with ties to a “foreign country of concern.” What constitutes a relationship with a “foreign country of concern” is quite expansive, including having any owners who are a party to a foreign talent recruitment program, any foreign joint ventures or subsidiaries, any foreign contractual or financial obligations, any foreign technology licensing or intellectual property sales in the five-year period preceding submission of the proposal, and any foreign institutional investments. 
These ties will disqualify the small business if they present concerns about conflicts of interests, pose a risk to national security, or were not timely disclosed to the head of the awarding agency. If it is later determined that the small business did not promptly notify the agency head of these potential issues, or if such issues arise during the performance of the award but were not promptly brought to the agency head’s attention, the small business will be required to repay the award.
While the reauthorization is good news for small businesses in the science and technology sectors, it is important that small businesses interested in participating in the SBIR/STTR programs take a close look at any foreign ties their business may have and ensure compete and accurate disclosure of those ties, as required by the new rules. The federal government is continuing its hard stance on protecting against foreign interference, especially from the People’s Republic of China, and companies would be ill-advised to get caught in the crosshairs.
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How to create a custom list style in a Microsoft Word document
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Adding a numbered list to a Microsoft Word document is usually simple and quick, but it might not look the same on someone else’s system. Learn how to ensure that the list you create is the same viewers see.
Have you ever sent a document with numbered lists to your home account or to a co-worker and noticed that the lists don’t look the same on another system? That’s because Microsoft Word’s numbered list feature stores properties locally. That means you can’t control how Word renders numbered lists on other systems. In many cases, it won’t matter, but occasionally, the differences will cause flow errors that you can’t resolve.
In this tutorial, I’ll show you a way around this problem by creating a custom list style. Then you can access this custom list style from Word’s Multilevel List dropdown in the Paragraph group as you would a pre-built list style. A custom list style goes with the document, so the list(s) will look exactly the way you want when opened elsewhere.
SEE: Windows, Linux, and Mac commands everyone needs to know (free PDF) (TechRepublic)
I’m using Microsoft 365 desktop on a Windows 10 64-bit system, but you can use older versions. You can’t create custom list styles in Word for the web. However, a custom list style will show up in the library if the document has one. There’s no demonstration file: You won’t need one.
Microsoft Word comes with several pre-built list styles out of the box. Most of us use these lists a lot — I know that I do. Figure A shows the gallery of pre-built choices. When working with a single document that you don’t plan to distribute electronically, these lists are adequate.
Figure A
If you’re going to distribute the document electronically, meaning other viewers will open it on their own systems, consider creating a list style and applying it. Word stores list properties locally and the default list on a viewer’s system is likely to be different than yours. Sometimes the difference will be subtle and won’t matter. On the other hand, the viewer’s system could seriously distort a list.
Another problem is that Word’s pre-built lists are notorious for breaking, especially in long documents. You might never see it, but when it happens, you rarely can fix it. Everything happens behind the scenes, and you don’t have access to what Word is doing. My best advice is to start over.
A custom list is one that you design yourself. You control how many levels the lists support (up to nine), the font, the font size, the color, indentions and much more. After creating your custom list, it will be available in the Numbering gallery and free from pre-built lists problems.
Before we move on, notice the circle in Figure A in the top-right corner — List Library. This dropdown filters the lists available in the gallery. If you build a custom list and it doesn’t show up in the gallery, check this filtering option to make sure the filter allows custom lists.
You might be wondering about the two options at the bottom of the dropdown: Define New Multilevel List and Define New List Style. The truth is, there is little difference between the results when you apply either. However, a style is a bit superior because you can name it, share it, modify it and even delete it.
It’s important to remember that lists are a paragraph format, and the paragraph marks determine the beginning and ending of a paragraph. That means that each item in your numbered list is a paragraph. In a nutshell, numbering is a paragraph formatting, but paragraphs are in lists because a list comprises multiple paragraphs — the list items.
We’re going to create a custom list style because it’s easier to control. If you create a new list format, that list will be available in the List Library, but you can’t do anything to it once it’s in play. If it doesn’t work out, you must start over. You can, however, remove it from the List Library.
A custom list is easy to build and access once you’re done. If you’re building a template, users will have no idea they’re not using a pre-built list. Let’s build a two-level custom list, with the following properties:
It’s a simple list on purpose so we can focus on the steps rather than aesthetics. Now, let’s build the list style as follows:
Figure B
Figure C
Now that you’ve added a custom list style, let’s use it.
Word automatically adds your custom list style to the numbering list interface. To access it, click the Multilevel List dropdown. If you don’t see it, remember the filtering dropdown that we discussed earlier and change it. However, a custom list style should always be visible.
Figure D shows NumberListTwoLevels in the dropdown. Click it and start entering data. Figure E shows the custom list style applied.
Figure D
Figure E
The first thing you might notice is that all the formatting applies to only the numbers. Remember, we create a custom numbered list style, so the style formats only the numbers. This is consistent with Word’s pre-built list styles.
Are you surprised to see a third level? Word supports nine levels, and we only formatted the first two. If you add more levels to the actual list, Word applies the default formatting for those levels. But what if you want to change something?
One of the huge benefits of using a list style is that you can modify it. However, in the case of custom list styles, you can’t access it through Word’s Styles pane. For better or worse, when you apply the new list style, the Styles pane will default to the default Paragraph List when the custom list style is in use. However, you can apply it using the Apply Styles pane:
Either way displays the Apply Styles pane shown in Figure F.
Figure F
As you can see, it still displays Paragraph List as the style. Click the dropdown and you’ll see the new custom list style, NumberListTwoLevels. Click it and you’ll notice that there’s no change to the list. However, you can’t modify the style this way.
In the Styles pane, click Manage Styles at the bottom. In the resulting dialog box, choose Alphabetical as the sort order and thumb down until you find NumberListTwoLevels, as shown in Figure G. Click Modify and Word will display the earlier dialog (Figure B).
Now you can format the third or any other level. After making changes, every instance of NumberListTwoLevels will update accordingly.
Figure G
Save the custom list style technique for complex numbered lists and templates and documents that you share with others. Using a custom list style is the only way to ensure that the list formatting doesn’t change a bit from one system to another.
If you’re numbering section headings, don’t use a custom list style. In a future article, I’ll show you how to create a custom paragraph style with numbering.
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How to create a custom list style in a Microsoft Word document
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FormKiQ Document Management System
WINNIPEG, Manitoba (PRWEB) September 06, 2022
Enterprises looking for a highly flexible and customizable software solution to meet their document storage and management needs now have an innovative new product to consider. FormKiQ has announced the launch of FormKiQ Enterprise, its advanced open-source document management system with robust functionality, professional onboarding, and operational support to provide better scalability and customization for enterprise clients.
FormKiQ Enterprise builds off of FormKiQ’s foundational product FormKiQ Core, which delivers complete electronic document management system (EDMS) functionality, including document collection and storage, organization and classification, processing and transformation, and discovery, presentation, and integration. FormKiQ Enterprise offers an enhanced solution for more complex enterprise use cases, including deploying a customizable enterprise content management system (ECMS), adding EDMS features to existing applications, ensuring safety and compliance, and providing advanced functionality for document capture, processing, indexing, and more.
Beyond its powerful core capabilities, FormKiQ revolutionizes the entire philosophy of how EDMSs are built and powered. While other EDMSs offer a standalone product that doesn't integrate into the client's existing infrastructure, FormKiQ installs directly into the client’s existing structure, giving them complete control over the product’s code and data. The system is also built on Amazon Web Services' serverless model, eliminating any server configuration or maintenance since AWS manages these features.
This new cloud-based approach to EDMSs is something FormKiQ’s founders hope transforms how organizations think about, operate, and purchase EDMSs. FormKiQ’s leadership team sees incredible potential in their product to lead the charge in the next generation of EDMSs that can reduce the total cost of ownership and create better reliability and scalability for enterprises.
The concept is so new and revolutionary that the team believes it deserves its own name: Software-In-Your-Cloud.
"We're continually surprised by how many possibilities this new model for enterprise applications is opening up,” said Regan Wolfrom, co-founder of FormKiQ. “With our Software-In-Your-Cloud model, it's never been easier to customize software and integrate with services and vendors. While we initially aimed to improve web forms, we soon realized that the true potential for industry change lies in managing documents and other information. We’re now recognizing that FormKiQ provides the building blocks for a multitude of enterprise content management requirements."
To learn more about FormKiQ and its open-source document management system, visit https://www.formkiq.com/.
About FormKiQ
FormKiQ is a document management startup based in Winnipeg, Canada. Launched in 2016, FormKiQ has evolved from its original intent to give the leasing industry a better way to process multi-step forms to developing a full-scale electronic document management system to provide the most value to its clients. Today, FormKiQ is a complete and robust document management system integrated with the infrastructure and applications of both Core and Enterprise clients, using a headless design to allow for as much flexibility and customization as possible and built using AWS serverless computing for cost efficiency and scalability.
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By Johanna Blair
For as long as humans have been making groundbreaking discoveries and developing life altering technologies, we’ve needed ways to document, preserve, and share our hard work. A scientific breakthrough is only as good as its repeatability. A new way of doing things can only effect widescale change if it is documented accurately. And regulatory bodies will only let you get so far without a trail of due diligence.
Throughout modern history there have been major advances in the way we store and distribute knowledge. Hard-copy paper in filing cabinets was at one time kind of a big deal. However, it wasn’t without its setbacks. Scanning became part of the lexicon in the 1980s allowing for easier tracking and storage of documents. Adding to that, email sharing and document management software is a more recent development with more room to grow. These have ultimately led to the cloud-based document management storage of today’s advanced digital document management systems.
Continue reading to learn more about the history and purpose of a document management system and look into the future with cloud-based electronic document software.

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