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Xerox Corporation has re-introduced an Electronic Document Management System in its bid to enhance a smart and efficient post-pandemic workplace.
The EDMS was re-launched in Lagos last week where the company’s teeming customers across public and private establishments supported the idea of having a smart and efficient workplace.
A company statement quoted the General Manager, Sales & Marketing, Xerox Corporation, Mr Femi Abidoye, as saying that the EDMS was re-introduced into Nigeria to meet customers’ expectations and the paradigm shift in the workplace occasioned by the COVID-19 pandemic and global workplace disruptions by professionals from all walks of life.
With the working modalities occasioned by the impact of the COVID-19 pandemic, there have been reductions in workplace activities, especially activities that will ordinarily require the presence of employees at the office.
However, some of the activities around the workplace still revolve around paperwork, some of which include: generating paper documents, photocopying and printing; signing of the paper documents by the parties involved; submission of documents like receipts and invoices by customers and clients; among others.
“As a result, it has been difficult for workplaces to effectively adopt the smart workplace. The Xerox workplace assistants in the intelligent atmosphere with connect key solutions and software on Xerox device is the global solution to all reprographic expectation and documentation need,” the company said in the statement.
Abidoye stressed that COVID-19 has come to stay. As a result, he said a new way of working must be adopted that will not only ensure the safety of workers in the work environment but also ensure productivity of the company with regard to revenue generation and profit-making.
He added, “In order to ensure progress and productivity in these changing times, it is high time organisations embraced Electronic Document Management System, a system that helps ensure that every employee’s documents are always secure and available at their fingertips, granting them secure access, anywhere, any time and on any device.”
According to the statement, EDMS is the sum total of the processes and technologies involved in the creation, management, retrieval, indexing, storage and disposition of documents and records of organisation. In simple terms, it can be defined as digitising of paper documents or conversion of paper documents to electronic documents for easy retrieval, safe storage, management and creation of other documents.
“With Xerox EDMS, you are assured of proper handling of all your document types: be it legacy or current, physical or electronic. We support all file formats, be it text, image, sound or video. It is a solution designed with you in mind, whatever the size of your organization, whatever the nature of business, it can be tailored to fit your current need and grow in scale with you as you progress,” the statement added.
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