The ins and outs of document control – Quality Magazine
Document control helps manufacturers keep their documents in check. Organizations use document control software to manage structured documents used in the design, development and manufacturing of products, throughout their entire lifecycles.
In other words: Document control defines manufacturing workflows and recognizes the roles and responsibilities of everyone involved.
Document management is another beast. While it shares many of the same features and functions as document control, such as storing, locating, updating, tracking and sharing documents, it does so in a broader sense. Popular productivity tools such as SharePoint or OpenText are examples of document management solutions.
Document control systems are suitable for specific organizations, such as those functioning in regulated industries. The manufacturing field, where compliance is essential, has come to rely on document control systems for this reason.
Here are typical ways organizations utilize document control.
Document control software is the crux of the system. It consolidates and simplifies all compliance-related document processes and workflows. It automates critical processes that can otherwise be tedious, such as reviewing, approval, distribution, retrieval, and more. Instead of leaving room for human error, this system manages important documents while tracking all revisions to simplify compliance requirements and audits.
Its centralized, digital nature makes it handy when organizations lose data or experience interruptions, as well.
Document control software automates critical document management processes, which ultimately helps organizations to save time and reduce expenses.
It systematizes essential document management processes, thwarting errors and centralizing access to important company forms, reports, checklists and more.
Here are some of the ways document control software can help manufactures stay organized and meet important regulations:
Darryl Seland is Editor-in-Chief of Quality magazine. He can be reached at selandd@bnpmedia.com.
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