Faysal House HR Files Scanning Services

Project Overview: Document Scanning for Faisal House, Karachi

Client: Faisal House, Karachi
Project Scope: Digitization of 6,654 HR files with over 900,000 images
Timeline: 4 months (Completed in 3.5 months)

Objective

The project aimed to digitize and securely archive 6,654 HR files, containing more than 900,000 pages/images, for Faisal House, Karachi. The goal was to create an organized digital repository, enabling faster document retrieval, enhanced data security, and significant reduction in physical storage requirements.

Our Approach

  1. Strategic Team Deployment: Assembled a specialized team while ensuring compliance with COVID-19 health and safety guidelines, including social distancing and sanitization protocols.
  2. Advanced Scanning Technology: Utilized high-speed scanners capable of processing thousands of pages daily, combined with OCR (Optical Character Recognition) for searchable document formats.
  3. Flexible Workflow Adjustments: Adapted work schedules to accommodate pandemic restrictions and ensured remote coordination for non-physical tasks like indexing and progress reporting.
  4. Data Security Measures: Maintained strict confidentiality with encrypted file storage and restricted access protocols.
  5. Progress Monitoring & Quality Checks: Conducted regular progress assessments and thorough quality checks while keeping the team motivated under challenging circumstances.

Key Achievements

  1. Volume Handled: Successfully scanned 900,000 images across 6,654 HR files.
  2. Ahead of Schedule: Completed the project in 3.5 months, ahead of the allocated 4 months, despite pandemic-related challenges.
  3. Digital Repository Creation: Delivered a fully indexed and searchable digital archive, allowing Faisal House to access files instantly and securely.
  4. Health & Safety Compliance: Successfully maintained team safety with no project delays caused by COVID-19.
  5. Space & Time Efficiency: Freed up significant physical storage space and enabled faster retrieval of employee records.
  6. Client Satisfaction: Exceeded client expectations by delivering a secure and accurate digital solution within the timeline.
  • CLIENT Faysal Bank Limited
  • YEAR 2020
  • Project Scope:Digitization of 6,654 HR files with over 900,000 images
  • Timeline: 4 months (Completed in 3.5 months)
  • Challenges01. High Volume of Documents: Scanning and processing over 900,000 images within the tight timeline. 02. Data Confidentiality: Handling sensitive HR files with strict privacy and security measures. 03. COVID-19 Restrictions: The project was carried out during the pandemic, requiring adherence to strict health and safety protocols, limited staff availability, and managing remote coordination. 04. Maintaining Accuracy: Ensuring 100% accuracy in scanning, indexing, and tagging metadata for each file. 05. Efficient Delivery: Completing the large-scale project ahead of the allocated 4-month timeline despite logistical hurdles caused by COVID-19.
  • CATEGORY
  • TAGS