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ZURICH, March 7, 2022 /PRNewswire/ — Smallpdf, the Zurich-based document and contract management solution provider and one of the world’s top 200 most visited websites with over 50 million active users every month, has acquired Swiss-owned PDF Tools for a cash consideration of $30 million. This acquisition comes at a time of hyper-growth for Smallpdf, solidifying its position as a leading force in the $22 billion global document management market.

PDF Tools is a best-in-class document processing technology provider founded in 2002 and is focused on superior PDF output quality and security. Their unmatched document processing capabilities, especially compression and their blue-chip software solutions, as well as their Swiss standard of engineering has made them the top choice for over 5,000 clients in 60 countries, including Smallpdf, Lufthansa, UBS, and Swiss Life, among others.
“We’re very proud and excited to announce this milestone in Smallpdf’s journey,” says Dennis Just, CEO of Smallpdf. “PDF Tools has been a superb partner of ours over the years. Their market-leading document rendering, manipulation, and conversion solutions have been the backbone of Smallpdf’s most used products. Joining forces will help us accelerate our product roadmap to make our easy-to-use document management software solutions more powerful and deliver even more value to our current and future customers.”
Since its founding in 2013, Smallpdf has expanded from a single PDF compression tool to a suite of over 20 PDF tools with over a billion lifetime users from every country in the world. The company has more than doubled its staff in the past year and now counts over 90 employees between its Zurich, Belgrade, and newly opened Barcelona offices. This acquisition will strengthen the company’s core offerings and opportunities at vertical integration, besides strengthening expansion opportunities into new market segments and product lines.
The acquisition was made possible because of Smallpdf’s strong positive cash flow generation. This comes at a time of high growth and expansion for Smallpdf and will help cement the company’s position as a global leader in PDF management and technology. PDF Tools’ suite of solutions will complement Smallpdf’s vision to offer a comprehensive document management solution to its users and clients.
Hans Bärfuss, Founder and CEO of PDF Tools, notes, “This is the next big step for PDF Tools and we are confident that it will bring more value to our clients and employees. I will be transitioning to an advisory role and I’m happy to see that PDF Tools will be safe in the hands of another Swiss success story with similar values to ours. As both companies believe in quality products delivered through Swiss excellence, we expect a smooth transition and compatibility in terms of work ethic and culture fit with Smallpdf.”
Building on its vigorous growth and expansion, Smallpdf is actively looking to fill several new vacancies in Zurich, Belgrade, and Barcelona. Having adopted a hybrid working model to suit everyone, the company also offers a host of other benefits to support a colorful and fulfilling work experience. Click here to view all current vacancies.
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About Smallpdf
Made in Switzerland, the land of watches, banks, and clean design, Smallpdf is an award-winning company that offers a suite of clever document management tools for everyone—for work, for home, for life. Founded in Switzerland in 2013, Smallpdf provides a simple, secure, and reliable answer to the world’s PDF challenges, and has become the most loved and trusted PDF software on the planet. We’ve served over a billion users in 24 different languages since 2013, and in every country in the world.
Smallpdf integrates seamlessly with professional and personal tasks, boosting productivity and simplifying the way people manage their documents, with tools to compress, convert, edit, sign, protect, and unlock PDF documents in just a few easy steps.
Smallpdf.com is the most visited website in Switzerland and consistently ranks in the top 200 websites in the world. The Smallpdf team works tirelessly to keep its servers in top shape for its 50+ million monthly users. We believe simple software solutions should be accessible to everyone, which is why our software is affordable, easy to use, and device-agnostic.
Users can get exclusive, unlimited access by subscribing to Smallpdf Pro, which boasts a host of additional features, like connected tools, batch processing, and offline access via the Smallpdf Desktop App. Teams and businesses are also covered with Smallpdf for Teams and Smallpdf for Business, which offer all the features of Smallpdf Pro, plus additional benefits, like priority support, billing management, and bulk discounts.
Welcome to Smallpdf, the first and only PDF software you’ll love.
About PDF Tools
PDF Tools AG is a leading global provider of software solutions and programming components for the creation, editing, reproduction, and archiving of PDF and PDF/A files. The company was founded in 2002 by the internationally renowned expert, Dr. Hans Bärfuss. Today, PDF Tools AG has more than 6,000 customers in 70 countries. In addition, the company’s PDF programming components and tools are employed by thousands of users around the world every day through an international OEM partner network.
The company provides PDF standard solutions and components that are renowned for their scalability, high performance, and platform independence. The software is suitable for servers and individual workstations. The architecture is designed for the efficient processing of large volumes of documents. The technologies are used by developers, integrators, consultants, and large-scale IT departments for their information and document processes. OEM partners incorporate the technologies into their own products and solutions in order to enhance them. PDF Tools AG is the Swiss representative on the ISO committee for PDF/A and PDF 1.7.
For more information about PDF Tools AG, visit www.pdf-tools.com.
Hashtags: #PDF #Smallpdf #DocumentManagement #acquisition #tech #SaaSTech #TechNews
Photo – https://mma.prnewswire.com/media/1760667/Smallpdf_Dennis_Just.jpg
Photo – https://mma.prnewswire.com/media/1760668/PDF_Tools_Hans_Barfuss.jpg
Logo – https://mma.prnewswire.com/media/1760666/Smallpdf_Logo.jpg
SOURCE Smallpdf AG
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by Elizabeth Gonzalez | Updated Aug. 5, 2022 – First published on May 18, 2022
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I once worked for someone who claimed he could tell everything about you by the trunk of your car. His trunk was the automotive equivalent of a zen garden: seemingly empty, yet stocked with everything from a mylar thermal blanket to a light-up sign you could place in the road in case of an accident.
I made a mental note never to open my trunk in front of him.
When it comes to your business records, you want to be that guy. Proper small business record keeping is much more than a legal requirement. It protects your legal rights, informs planning, and promotes operational efficiency.
To get there, you need to create a document management system detailing what documents to keep, how long to keep them, and how to dispose of them when the time comes.
If you’re operating a sole proprietorship, your founding documentation might be little more than an application for a federal Employer Identification Number (EIN). Once you form a business entity such as a partnership, corporation, or LLC, however, you will have corporate documents such as:
Founding documents are permanent company records that you should store for the life of your business.

This online guide from the U.S. Small Business Administration is a great starting point for developing a document management system for your small business. Image source: Author
Federal laws require businesses to keep employee documents for varying minimum time periods. If a complaint is filed against your business, the record keeping requirements extend until the claim is resolved.
Minimum time periods for employee documents are as follows:

This guide from the American Institute of Certified Public Accountants provides detailed information on benefit plan document requirements. Image source: Author
These are just the minimum requirements for business paperwork enforced by federal authorities. Many legal and financial advisors recommend retaining documents for far longer periods.
The Internal Revenue Service (IRS) requires businesses to keep the following tax records:
Since the IRS can investigate as far back as six years if it suspects a major tax violation, you may want to play it safe and hold onto all tax records for at least six years.

The National Federation of Independent Business publishes a helpful guide to document retention. Image source: Author
Even small businesses generate a fair amount of legal and administrative paperwork.
Examples of legal documents you need to store include the following:
Your business should retain all licenses, contract agreements, and other legal documentation as long as they remain in force and for a reasonable period thereafter.
The Uniform Preservation of Private Business Records Act (UPPBRA), enacted by many states, provides a baseline of three years unless a more specific retention period is specified.
To protect your business, you need to keep legal documents for at least as long as the statute of limitations lasts for potential disputes and legal challenges. Statutes of limitations are legal deadlines for filing specific types of legal claims, and they vary by state.
For example, statutes of limitations for breach of contract claims range from three to 15 years in different states.
All of these regulatory requirements may seem overwhelming, but the document retention bottom line is simple: You can never be too organized, and you can never archive a record for too long.
In the digital age, it’s easier than ever to organize, retain, and secure documents. With an orderly document management plan, you, too, can motor on knowing you have a tool on board for every contingency and a way to find it when you hit an unexpected bump in the road.
Elizabeth Gonzalez is a legal and regulatory expert writing for The Ascent and The Motley Fool.
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