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A three-way collaboration between a blockchain company, an investment bank and a law firm led to Hogan Lovells’ new document management system, which utilizes blockchain technology to secure and automate repetitive processes.
April 11, 2022 at 08:02 AM
4 minute read
Automation
Legal Tech Reporter
Global firm Hogan Lovells on Monday became one of the first Big Law firms to launch its own document and contract automation technology, powered by the blockchain.
The technology, dubbed DriveChain, allows for interoperability of document and contract management software. DriveChain specifically acts to turn PDFs and word documents into “smart documents” enabling data to be extracted in seconds to increase the efficiency of data processes and accuracy of document review.
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When it comes to embracing technological advances, the translation services industry can be considered to be among the list of quick adopters. Translation technology has a long history in parallel with major advancements in tech in general, the most significant being the rise of computer-assisted translation (CAT) tools in the 1990s with the public and commercial boom of the internet. Today, language technology has become an essential component of how the industry operates.
Being an early adopter isn’t without its challenges. Translation services tend to collect and work with massive amounts of linguistic data. In Canada, this puts them in the crosshairs of attempts to modernize national privacy policy through its Consumer Privacy Protection Act (CPPA).
Before we can talk about where translation services fit into the picture, we need to understand what the CPPA is, and where it currently stands.
The CPPA is one of the major components of 2020’s Bill C-11, or the Digital Charter Implementation Act. The other is the Personal Information and Data Protection Tribunal Act (PIDPTA). Taken together, these two documents would serve to replace the Personal Information Protection and Electronic Documents Act (PIPEDA), Canada’s existing legislation on the collection and use of personal information by private institutions and businesses, which passed into law on April 13, 2000.
Bill C-11 was tabled in the House of Commons on December 2, 2020. The bill was polarizing from its original iteration, with critics pointing out that its provisions appeared to be designed to give individuals less control over their data than in existing legislation. Daniel Therrien, then Privacy Commissioner, called Bill C-11 “a step back” and “needs significant changes if confidence in the digital economy is to be restored.”
At the time, endeavours to modernize Canada’s privacy laws were under heavy scrutiny in the wake of the Cambridge Analytics scandal in 2018, where personal information of tens of millions of Facebook users were used without consent in the election campaign of Donald Trump for President of the United States. Several data firms in the UK and Canada were implicated in the scandal.
The Office of the Privacy Commissioner submitted a number of proposed revisions to the bill in order to address a number of issues, including:
Despite continued parliamentary discussion, Bill C-11 died in late 2021 with the fall election. Plans are underway to reintroduce the bill for further discussion under the new administration, but these have yet to move forward. For now, PIPEDA remains in effect as the authoritative legislation on data privacy.
Canada holds 10 per cent of the global market for the translation services industry, despite constituting 0.5 per cent of the world’s population. Translation services accumulate massive amounts of data in the form of text, audio and video as part of the course of business. As such, the industry is one among those likely to be hardest hit by changes to Canadian privacy policy.
As such, the Canadian government’s efforts to reform PIPEDA through the CPPA are of great interest to companies offering translation services within Canada.
The CPPA is modelled after the European Union’s General Data Protection Regulation (GDPR). Because of the aggressive stance by the EU when it comes to data privacy and protection, GDPR is now seen as the gold standard when it comes to privacy and protecting the data of citizens. PIPEDA is not as strict as GDPR. In fact, the European Commission only considers PIPEDA to be partially adequate when it comes to data protection.
But with the introduction of the CPPA, all of that might be changed. It would create new obligations for companies when handling data of consumers, and also impose harsher penalties for those who violate it.
Just how harsh are the proposed penalties under the CPPA? Under the proposed legislation, the most serious offences may be fined up to five per cent of the global revenues of a company or C$25 million, whichever of those two options is larger. Those are the most drastic of penalties imposed by any G7 country to date for privacy violations if it becomes law.
Translation technology and service providers that are working in Canada must ensure that the personal information and documents of their clients must stay safe. Under the PIPEDA, Canadians must give their consent to have their personal data collected, and this is likely to become even more affirmed through the CPPA. They should also be informed as to how their personal data will be used. Consumers can also demand from the organizations that collected their data documents showing how their personal information will be used. They can also check if the information collected about them is accurate.
Companies offering translation technology and services to Canadians must keep these things in mind whenever they are gathering data from users and when using those data.
One of the major provisions of the PIPEDA is to ensure that businesses and organizations get consent from consumers when getting data. There are several important aspects of getting content that organizations must not forget.
These are just some principles that companies providing translation should keep in mind when giving privacy notice to consumers.
The Canadian government takes data privacy seriously. The PIPEDA may not be as strict as Europe’s GDPR, but it is still quite rigorous when it comes to how the personal data of Canadians will be collected. Any company offering translation technologies and services working with people in Canada should take heed of what this law is all about. Once the CPPA becomes law, Canada will become at par with Europe when it comes to data privacy.
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Looking for information about how to open a Snapology franchise? Here’s what you need to know.
Snapology Franchise Information
In 2010, sisters Laura and Lisa Coe founded the Snapology company as a creative play program for children ages one to 14 using Lego, K’Nex, and iPads. Snapology, part of the Unleashed Brands family, has over 170 franchise locations in the United States and is the premier option for year-round STEAM programs (Science, Technology, Engineering, Art & Math). Snapology aims to teach science, technology, engineering, robotics, art, and math in a playful, no-pressure environment. STEAM education teaches children to think outside the box and provides a multitude of benefits, including the development of soft skills like problem-solving and increasing motivation and engagement. Kids love Snapology’s activities because they are fun and involve building toys, iPads, and laptops, and parents love the programs because their children are being introduced to educational concepts that will better prepare them for their future.
Because children are our future, Snapology is doing our part to use creative play and these programs as building blocks to prepare them for life’s challenges. We design our curriculum to assist kids of all education levels and backgrounds, from gifted to special needs, including those on the autism spectrum. Our educational franchise has received countless awards and recognitions and has been the No. 1 ranked children’s enrichment franchise in Entrepreneur’s Franchise 500 for the past two consecutive years (2021-2022). Here are a few great reasons you should consider franchising with Snapology:
How much does a Snapology franchise cost?
To open a Snapology franchise of your own, here are the financial requirements, cash required, and ongoing franchise fees associated with business ownership (see the franchise disclosure document for more details):
Initial franchise fee: $40,000
Initial investment: $60,000 – $276,000
Net worth requirement: $75,000
Cash requirement: $50,000
Veteran incentives: 10% off franchise fee
Royalty fee: 6%
Term of Agreement: 10 years
Snapology has relationships with third-party sources which offer financing to cover the following: franchise fee, startup costs, equipment, inventory, accounts receivable, payroll.
Snapology support and training
For over a decade, Snapology has been helping entrepreneurs build businesses they can be proud of. We provide our owners with everything they need to deliver for their customers. Because our continued success is dependent on the success of our franchise owners, we provide comprehensive support every step of the way. We offer daily operations tools and ongoing corporate support that will help franchisees seamlessly run their business, tailoring our support to meet the needs of each of our owners. Just as a Snapology franchise sets kids up for the future, we do the same for our franchise owners with our initial training program. Consisting of both classroom and on-the-job training, this program will cover everything you need to know to run your children’s education franchise and takes place in Pittsburgh, PA. Some of the topics that will be covered during this franchise ownership include:
We conduct all of our training under the direction and supervision of Snapology’s president, Laura Coe. We will provide you with the necessary training materials, including our written Operations Manual, access to our Snapology Manager Business Management System, and more.
Why you should think about starting a Snapology franchise
Snapology is so much more than just an education franchise. We are a provider of kid-friendly programs and camps that enhance the lives of children. We also offer compassionate entrepreneurs the opportunity to build a better future for themselves and their communities.We designed our business model to foster a collaborative environment among our owners and a supportive environment for families from under-served communities or with special needs children. As you’ll discover, Snapology’s value proposition sits at the intersection of collaboration and community.
Franchises and small businesses that cater to children can be quite competitive, but the Snapology franchise opportunity has three key differentiators designed to give their owners a clear advantage:
We build strong bonds with our franchisees by offering continuous support and encouraging a collaborative environment. Our franchisees are more than just business owners, they’re family.
Snapology provides owners with a roadmap to success using tested methods and proven systems, yet we allow you the freedom to put these plans into action. Because every market is different.
We tailor our support services to each of our owners’ needs. From systems support to curriculum support to general business support, we’ll make sure you have everything you need to succeed.
How to open your own Snapology franchise
The Snapology Discovery Process helps you learn more about our franchise system while we learn more about who you are, your experience, and your goals. It is our mission to match your goals with our education franchise opportunity. A strong franchisee/franchisor relationship is critical, and this process will help us determine just that. Our Discovery Process consists of eight steps and generally lasts between 60 and 90 days.
If you’ve been thinking about becoming your own boss, taking your work and your future into your own hands, now might be the perfect time to consider owning a Snapology franchise location of your own. Snapology offers the opportunity to fulfill your dream of business ownership, with the flexibility and freedom to live on your own terms. Whether that means spending more time with your family, traveling, or getting more involved in your community, the possibilities will be open to you when you join our children’s education franchise. Getting started is easy. Getting started is easy. Simply click here to begin your journey to become a franchise owner with the Snapology family!
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In a digital-first world, law firms are realizing the many benefits of using law practice management software. The ABA has even created guidelines and recommends the use of such legal technology to support how law firms practice.
There are several law practice management platforms available to law firms, but there are key features firms should be aware of when adopting new legal technology. It’s important to remember that any new solution a law firm implements should relieve issues, not create new ones.
Having an all-in-one solution is the easiest way to ensure a law firm’s data is secure and accessible from anywhere. Continue reading to learn more about why it’s essential to manage your practice in a central location.
Law practice management software is a comprehensive software system that helps law firms manage business operations. An all-in-one solution offers features for managing cases, calendaring, document management, tasks, time tracking, billing, payments, contacts, client relationships, communication, and accounting.
Traditionally, law firms would implement multiple solutions to address each of these needs, such as accounting software, a calendar application, and more. With a law practice management solution, all these features are in one place and integrate with existing solutions, such as Google Drive and Dropbox.
All-in-one practice management solutions offer many benefits covering vast areas of your practice, especially when it comes to security. Here are the main reasons an all-in-one practice management platform is more secure:
Cloud-based software solutions have numerous advantages over on-premise solutions. The latter is a more traditional model that allows law firms to purchase licenses for staff members and install the software through a download or a disk. Each staff member needs the software on their individual computers, and it’s all stored in the same place, creating information silos.
With on-premise software, information can be shared and retained within the firm, and the firm can back up data from all the staff members’ computers to a centralized location that the whole firm has access to. The network is only within the firm itself, so the staff can only access it in the office.
The best thing about cloud-based software is that it can be accessed wherever you have a secure wifi network. This is a helpful option for remote and hybrid teams of lawyers who are often in the field and need to access client or case information quickly.
Law practice management software ensures the security of sensitive client or firm information at multiple levels. The parties that can access, view, edit, or delete the documents are limited, internally and externally, and the data is encrypted to ensure airtight security.
In addition, cloud-based systems are more secure than on-premise solutions, which can have data wiped from a virus or a technical problem. The cloud can be secured using geo-redundant servers that ensure data is always safe and backed up in the event of a natural disaster or power outage.
Pro tip: With the increase in remote and hybrid working models, creating a cybersecurity plan is a proactive measure firms can take to protect their information no matter where staff is working.
Traditionally, law firms would take payments using cash or checks. More recently, law firms have begun to accept online payments through payment processors, allowing clients to pay for their services using a credit card, debit card, or online bank transfer.
With many lawyers working remotely or on the go, having a cloud-based solution enables any staff member to access documents and communication with clients efficiently. Using automated communication, payment, and organizational tools, lawyers can communicate with clients using two-way business text messaging to schedule meetings, and send automatic SMS or email reminders.
Clients can also share files and respond to invites to events or tasks with the customer relationship management (CRM) software. Law firms can collect contact information and case details through automated client intake forms and share communication and documents using the portal.
Law firm practice management software stores all documents digitally, so they can be accessed in the office, on the road, or at home.
All documents are stored in a centralized source for better organization, and files can be created, edited, archived, and managed in real-time. This also assists with tracking hours with templates that are automatically completed in one click for faster processing.
Cloud-based all-in-one software solutions are the best options for law firms to save money and time while getting the functionality and features they need most.
About this Author
Nina Lee is the Senior Marketing Manager at PracticePanther, an all-in-one law practice management software company. She leads the marketing department to create engaging campaigns that help legal professionals understand the power of legal technology.
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