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ZURICH, March 7, 2022 /PRNewswire/ — Smallpdf, the Zurich-based document and contract management solution provider and one of the world’s top 200 most visited websites with over 50 million active users every month, has acquired Swiss-owned PDF Tools for a cash consideration of $30 million. This acquisition comes at a time of hyper-growth for Smallpdf, solidifying its position as a leading force in the $22 billion global document management market.

PDF Tools is a best-in-class document processing technology provider founded in 2002 and is focused on superior PDF output quality and security. Their unmatched document processing capabilities, especially compression and their blue-chip software solutions, as well as their Swiss standard of engineering has made them the top choice for over 5,000 clients in 60 countries, including Smallpdf, Lufthansa, UBS, and Swiss Life, among others.
“We’re very proud and excited to announce this milestone in Smallpdf’s journey,” says Dennis Just, CEO of Smallpdf. “PDF Tools has been a superb partner of ours over the years. Their market-leading document rendering, manipulation, and conversion solutions have been the backbone of Smallpdf’s most used products. Joining forces will help us accelerate our product roadmap to make our easy-to-use document management software solutions more powerful and deliver even more value to our current and future customers.”
Since its founding in 2013, Smallpdf has expanded from a single PDF compression tool to a suite of over 20 PDF tools with over a billion lifetime users from every country in the world. The company has more than doubled its staff in the past year and now counts over 90 employees between its Zurich, Belgrade, and newly opened Barcelona offices. This acquisition will strengthen the company’s core offerings and opportunities at vertical integration, besides strengthening expansion opportunities into new market segments and product lines.
The acquisition was made possible because of Smallpdf’s strong positive cash flow generation. This comes at a time of high growth and expansion for Smallpdf and will help cement the company’s position as a global leader in PDF management and technology. PDF Tools’ suite of solutions will complement Smallpdf’s vision to offer a comprehensive document management solution to its users and clients.
Hans Bärfuss, Founder and CEO of PDF Tools, notes, “This is the next big step for PDF Tools and we are confident that it will bring more value to our clients and employees. I will be transitioning to an advisory role and I’m happy to see that PDF Tools will be safe in the hands of another Swiss success story with similar values to ours. As both companies believe in quality products delivered through Swiss excellence, we expect a smooth transition and compatibility in terms of work ethic and culture fit with Smallpdf.”
Building on its vigorous growth and expansion, Smallpdf is actively looking to fill several new vacancies in Zurich, Belgrade, and Barcelona. Having adopted a hybrid working model to suit everyone, the company also offers a host of other benefits to support a colorful and fulfilling work experience. Click here to view all current vacancies.
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About Smallpdf
Made in Switzerland, the land of watches, banks, and clean design, Smallpdf is an award-winning company that offers a suite of clever document management tools for everyone—for work, for home, for life. Founded in Switzerland in 2013, Smallpdf provides a simple, secure, and reliable answer to the world’s PDF challenges, and has become the most loved and trusted PDF software on the planet. We’ve served over a billion users in 24 different languages since 2013, and in every country in the world.
Smallpdf integrates seamlessly with professional and personal tasks, boosting productivity and simplifying the way people manage their documents, with tools to compress, convert, edit, sign, protect, and unlock PDF documents in just a few easy steps.
Smallpdf.com is the most visited website in Switzerland and consistently ranks in the top 200 websites in the world. The Smallpdf team works tirelessly to keep its servers in top shape for its 50+ million monthly users. We believe simple software solutions should be accessible to everyone, which is why our software is affordable, easy to use, and device-agnostic.
Users can get exclusive, unlimited access by subscribing to Smallpdf Pro, which boasts a host of additional features, like connected tools, batch processing, and offline access via the Smallpdf Desktop App. Teams and businesses are also covered with Smallpdf for Teams and Smallpdf for Business, which offer all the features of Smallpdf Pro, plus additional benefits, like priority support, billing management, and bulk discounts.
Welcome to Smallpdf, the first and only PDF software you’ll love.
About PDF Tools
PDF Tools AG is a leading global provider of software solutions and programming components for the creation, editing, reproduction, and archiving of PDF and PDF/A files. The company was founded in 2002 by the internationally renowned expert, Dr. Hans Bärfuss. Today, PDF Tools AG has more than 6,000 customers in 70 countries. In addition, the company’s PDF programming components and tools are employed by thousands of users around the world every day through an international OEM partner network.
The company provides PDF standard solutions and components that are renowned for their scalability, high performance, and platform independence. The software is suitable for servers and individual workstations. The architecture is designed for the efficient processing of large volumes of documents. The technologies are used by developers, integrators, consultants, and large-scale IT departments for their information and document processes. OEM partners incorporate the technologies into their own products and solutions in order to enhance them. PDF Tools AG is the Swiss representative on the ISO committee for PDF/A and PDF 1.7.
For more information about PDF Tools AG, visit www.pdf-tools.com.
Hashtags: #PDF #Smallpdf #DocumentManagement #acquisition #tech #SaaSTech #TechNews
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Logo – https://mma.prnewswire.com/media/1760666/Smallpdf_Logo.jpg
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by Elizabeth Gonzalez | Updated Aug. 5, 2022 – First published on May 18, 2022
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I once worked for someone who claimed he could tell everything about you by the trunk of your car. His trunk was the automotive equivalent of a zen garden: seemingly empty, yet stocked with everything from a mylar thermal blanket to a light-up sign you could place in the road in case of an accident.
I made a mental note never to open my trunk in front of him.
When it comes to your business records, you want to be that guy. Proper small business record keeping is much more than a legal requirement. It protects your legal rights, informs planning, and promotes operational efficiency.
To get there, you need to create a document management system detailing what documents to keep, how long to keep them, and how to dispose of them when the time comes.
If you’re operating a sole proprietorship, your founding documentation might be little more than an application for a federal Employer Identification Number (EIN). Once you form a business entity such as a partnership, corporation, or LLC, however, you will have corporate documents such as:
Founding documents are permanent company records that you should store for the life of your business.

This online guide from the U.S. Small Business Administration is a great starting point for developing a document management system for your small business. Image source: Author
Federal laws require businesses to keep employee documents for varying minimum time periods. If a complaint is filed against your business, the record keeping requirements extend until the claim is resolved.
Minimum time periods for employee documents are as follows:

This guide from the American Institute of Certified Public Accountants provides detailed information on benefit plan document requirements. Image source: Author
These are just the minimum requirements for business paperwork enforced by federal authorities. Many legal and financial advisors recommend retaining documents for far longer periods.
The Internal Revenue Service (IRS) requires businesses to keep the following tax records:
Since the IRS can investigate as far back as six years if it suspects a major tax violation, you may want to play it safe and hold onto all tax records for at least six years.

The National Federation of Independent Business publishes a helpful guide to document retention. Image source: Author
Even small businesses generate a fair amount of legal and administrative paperwork.
Examples of legal documents you need to store include the following:
Your business should retain all licenses, contract agreements, and other legal documentation as long as they remain in force and for a reasonable period thereafter.
The Uniform Preservation of Private Business Records Act (UPPBRA), enacted by many states, provides a baseline of three years unless a more specific retention period is specified.
To protect your business, you need to keep legal documents for at least as long as the statute of limitations lasts for potential disputes and legal challenges. Statutes of limitations are legal deadlines for filing specific types of legal claims, and they vary by state.
For example, statutes of limitations for breach of contract claims range from three to 15 years in different states.
All of these regulatory requirements may seem overwhelming, but the document retention bottom line is simple: You can never be too organized, and you can never archive a record for too long.
In the digital age, it’s easier than ever to organize, retain, and secure documents. With an orderly document management plan, you, too, can motor on knowing you have a tool on board for every contingency and a way to find it when you hit an unexpected bump in the road.
Elizabeth Gonzalez is a legal and regulatory expert writing for The Ascent and The Motley Fool.
We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers. The Ascent does not cover all offers on the market. Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team.
The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters.
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There are a lot of great SaaS tools out there for remote workers, but here are some of the best ones for productivity and effectiveness.
It's easy to get overwhelmed with work as a remote worker, especially when you don't employ optimized SaaS tools to manage your workload. These tools increase your efficiency and can alleviate pressure from work.
The good news is that many of these SaaS tools are free to use, and while there are paid versions for some, they're relatively affordable. With these tools, you become more flexible with work, spend less, and optimize your data's security. Let's get into it.
Software as a Service, often called SaaS, is a cloud-based software delivery model whereby cloud providers host applications provided to users over the internet on a pay-as-you-go basis. SaaS is one of the three main categories of cloud computing. Unlike Infrastructure as a Service (IaaS) and Platform as a Service (PaaS), the other two categories, SaaS is often employed by IT users, business owners, and personal users.
This article will guide you through ten of the best SaaS tools you will find useful as a remote worker. Utilizing them will lead to efficiency, productivity, and effectiveness.
Google Meet is a fantastic tool connecting you with your colleagues working from different locations and time zones. As a video conferencing tool, it's a great way to collaborate and maintain in-person relationships. Using Google Meet is easy; the user interface is straightforward. You can share your screen with other participants in a meeting, allowing everyone to receive first-hand reports from employees or colleagues.
Hosting your meetings on Google Meet makes it more qualitative. Furthermore, its optimized work environment makes it easy to find solutions to potential bottlenecks and problems that threaten your work's progress and that of your employers.
As a remote worker, communication is important. While you may already know a few tips on managing remote teams, communicating changes, problems, and progress is essential to the team's success.
Asana eradicates any guesswork as it actively encourages team communication and collaboration. If you want to stay up to date on contributions, get necessary stakeholder approvals, be accountable and efficient in hitting deadlines, and manage your teamwork and progress, then you should explore Asana.
Bit.ai is a document collaboration platform for team members, irrespective of where they do. It's integrative, collaborative, and effective in internal and external communications. You can create documents containing text, images, videos, cloud files, and music files embedded in them using this tool.
Additionally, Bit.ai can be integrated with other apps such as Google Drive and Spotify, giving you various opportunities to live chat, collaborate, and discuss projects. These features are invaluable to remote workers, and you should probably add this tool to your work arsenal ASAP.
Proofhub is project management software that enables you to access the tools your team needs easily. If you are a remote worker who works in teams more often than not, then Proofhub is one of the perfect SaaS tools for your workflow.
You can use this software application to work collectively on projects, deliver project results on time, and ensure team accountability. You can explore Proofhub in a way that allows you to work on projects collectively, thereby gaining from the expertise of your colleagues.
Trello's boards, lists, and cards help professionals transform creative ideas into concrete actions. Similar to Proofhub, Trello brings projects to life and keeps them going.
It's a software application that improves team bonding by encouraging team members to brainstorm on project planning collectively. If you work remotely but enjoy the feel of an in-person office environment/workspace, you should try out Trello.
Slack is a tool built to manage remote workers' pressure since the sudden shift to remote work for many organizations. It's a channel-based messaging platform that organizes your work in specific, custom-built patterns, improving remote work efficiency.
You can use Slack to create specific channels for various topics, and these channels can have a consistent naming convention, which makes them easy to find and utilize. For instance, you can create a "Help" channel, a "Team" channel, a "Project" channel, and others, depending on your virtual workspace needs. You can also integrate Slack with Gmail and Google Drive, further optimizing your workflow process.
Microsoft Teams enables remote workers to actively work with other team members, stakeholders, and clients. This tool is a fantastic blend of features that allows you to use chat rooms, videos, and audio for efficient communication and collaboration.
This tool enables you to speed up your assessment through its project collaboration features. Additionally, you can create and share reports seamlessly through the Microsoft report template, schedule meetings in Microsoft Teams, and add personal notes on the app.
Mockplus is a design tool that enables designers to meet and graphically convey their ideas to one another. If you're a designer who works remotely and frequently collaborates with other designers and team members, you probably should be using Mockplus already.
It's not enough to speak about your design; you must display them. So, with Mockplus, you can discuss ideas with your team members and visualize them. This way, you can make necessary adjustments promptly and work efficiently.
Zoom is the biggest video-conferencing tool most organizations and businesses use today, as it's an excellent hosting platform for small and large meetings. Optimizing your workday with a few meetings, chats with colleagues, and training can be productive as a remote worker.
On Zoom, you can easily share your screen during meetings, break into smaller rooms and accommodate as many team members as possible. Even though it has so many useful features, it's also free and can accommodate most of your needs.
Loom is a great remote working app that brings the digital workspace to life. With it, you can see and hear team members giving presentations.
Conversely, you can use Loom to give or get optimized feedback. The software application can capture an individual's mood, facial expression, and body language, useful tips that can help you improve your verbal communication skills.
You must be familiar with tools to ease your work processes as a remote worker. The tools discussed above will help you stay organized, hit targets, and stay on track to meet work deadlines.
As such, your productivity and work-life balance will improve. All you have to do is perfect your way around these SaaS tools and watch how much progress you will make within a short time.
Raji Oluwaniyi is a multifaceted content writer with a penchant for research, writing, and editing a wide range of content with minimal oversight. As a Top Rated Freelancer, he has three years of experience writing tech-related and career-focused content for companies like Career Karma and Test Gorilla. Currently, he is a Work and Career section writer at MakeUseOf. As such, he looks forward to impacting a wide audience through his value-oriented and engaging approach to content writing.
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Updated: Aug 29, 2022, 7:31pm
Kashoo is a cloud-based accounting system for small businesses that want to manage their accounts on their own. You can thus, create professional invoices, manage expenses, track transactions, process payroll, generate reports and perform other accounting tasks on any device. Kashoo has different plans that can grow with your business.
Read our Kashoo Review to find out if it’s the best accounting software for your business.
For more than 10 years, Kashoo has helped small businesses manage their accounts. The software is easy to use as it focuses on simplifying accounting for small business owners so they won’t require professional assistance.
Kashoo offers three plans:
Trulysmall.invoices is an invoicing tool for small businesses that want to send invoices and track and receive payments. At zero cost, you can request payments and see who hasn’t paid.
Next up is Kashoo’s Trulysmall.accounting for automated income and expenses tracking. When you pay the required $20 per month, you’ll get a double-entry accounting solution for downloading bank transactions, tracking income and expenses, sending invoices, accepting payments and running essential accounting reports.
For advanced accounting, which includes detailed reporting, project cost tracking, customization options and the opportunity to collaborate with an accountant or bookkeeper, you’ll need Kashoo, which costs $30 per month. Connecting Kashoo to your accounts means you’ll access all benefits of Trulysmall.invoices and Trulysmall.accounting and additional features, such as payroll processing, bank reconciliation, advance reporting and connection with multiple accounts and feeds.
Kashoo is fully encrypted and thus, protects you from financial fraud. It allows unlimited users without extra costs, and you can connect with more than 5,000 banks and credit unions to make several transactions using multiple currencies. You can send payment links with invoices, automate bank transactions and access up to 90 days’ worth of data on the automatic bank feed tool.
Below are a few perks of choosing Kashoo accounting software:
Kashoo is quite limited in its functionality There are no advanced features, such as time tracking, workflow management, document management and inventory tools, that its competitors offer. Plus, it only integrates with a handful of third-party apps. Also, Kashoo boasts accommodating multiple currencies, but the functionality isn’t compatible with its mobile accounting app.




Regarding pricing, Kashoo and Wave are your go-to options, with Kashoo offering a free invoicing plan and Wave being entirely free. However, their features are limited. For example, QuickBooks Online offers features, such as time-tracking and document management, and opens up a customer portal, but Kashoo and Wave offer none of those to their users.
However, if you’re still in doubt about which of these three providers is right for your business, Kashoo and QuickBooks Online offer trial periods, and Wave comes free of charge, so you can check them out for yourself.
Kashoo was designed for startups and freelancers who want simple accounting software. While Kashoo has tiers that consider your business growth, its features remain limited, and it integrates with only a handful of third-party tools. So, if you’re looking for a more detailed accounting solution, you should explore other options.
The best accounting software programs all provide similar features, so when considering which one is best for your business, you need to consider which features are the most important to your situation. This will help you decide which accounting software meets your needs best. Certain software is best for actions like accounts payable (A/P) and banking and cash management while others are geared more for retail companies, offering cost tracking, inventory management and collecting and submitting sales tax. Other features you may want to consider include whether the software has a mobile app, how good its customer service is and how well it does with accounts receivable (A/R) and financial reporting.
Kashoo has a free invoicing plan. However, you’ll need to subscribe to any of its two paid plans to enjoy other accounting features.
Yes, you can have as many users as you want, without extra charge. For additional businesses, you’ll need to add to your subscription. Kashoo requests that you reach out to its service agents if you want to add more than five businesses.
Kashoo is pretty secure, so there’s no need to worry about losing or exposing your financial information. Kashoo uses 256-bit secure sockets layer (SSL) encryption to back up your data and protect against unauthorized user access.

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