May 07, 2020 08:41 ET | Source: ReportLinker ReportLinker
Lyon, FRANCE
New York, May 07, 2020 (GLOBE NEWSWIRE) — Reportlinker.com announces the release of the report “Document Management Systems Market – Growth, Trends, and Forecast (2020 – 2025)” – https://www.reportlinker.com/p05891592/?utm_source=GNW
05% during the period of 2020-2025. As unorganized content makes it difficult for larger organizations to extract business related information and use available data, DMS proves to be very effective in order to overcome these challenges.

– The document management system (DMS) market is ever-changing, which is driven by the need for increasing efficiency in the workplace. The improving technologies and efficient execution of the DMS are expected to gradually eliminate the traditional paper files concept. ?
– DMS systems can be implemented and incorporated across business and functional units. Additionally, document management provides extensive tools and techniques for data retrieval. Storing data in a structured way allows the end users to use it for gaining insights.
– The growing emphasis on retaining historical company records, coupled with the sustained increase in adoption of paperless solutions, has been the major factors driving the growth of the document management industry. Cloud-based computing solutions have emerged as the key enablers of the document management system (DMS).
– Some companies have further security issues, such as company that deals with medical data must comply with the Health Insurance Portability and Accountability Act (HIPAA) requirements. Thus, the ability to manage who can and cannot view and use documents is attained by DMS. eFileCabinet is a DMS, which is fully compliant with standards set forth by HIPAA, FINRA, and the SEC.

Key Market Trends
Healthcare to Register the Highest Market Growth

– The healthcare industry involves significant amounts of data being collected manually through contrasting internal IT systems, and numerous collections of documents, databases, and forms. Adoption of document management systems enable these players to create electronic patient records, thus, minimizing the risk of important documentation being misplaced and increasing security access.?
– Healthcare business involves a wide range of applications, such as electronic health record management, drug discovery, health insurance claims, patient appointment scheduling, stimulating account settlements, implementing post-discharge guidelines, and healthcare workflows management. These applications involve enormous paper trail.
– Additionally, the open source tools are gaining traction in the healthcare industry that propelled many practitioners to adopt open-source technologies, for establishing a dynamic Document Management Systems (DMS). Moreover, Big data and AI are further revolutionizing the healthcare sector. The players are also integrating these technologies within the RPA platform that enables them to improve efficiency and patient care, while reducing costly administrative errors.
– In September 2019, the Imperial College Healthcare NHS Trust selected IMMJ Systems Mediviewer, an electronic document management system (EDMS), that allows hospitals to scan, index, and archive paper medical records and access them through a user interface.

Asia Pacific to Register Highest Market Growth

– The increasing need to adopt document management system to curtail the illegal logging in trade and transport sectors is expected to boost the DMS market, over the forecast period.?
– For instance, the China National Forest Products Industry Association (CNFPIA) developed the timber legality verification standard, which has been envisaged as an important element of CTLVS. CNFPIA released the standard that sets out the requirements for legality at the forest management level and throughout the chain of custody, which covers timber legality requirements for document management, transport and sales, legality verification for domestic and imported timber, development of a timber legality management system, and for processing and trading.?
– The region encounters a heavy chunk of students entering the universities for studies, which makes it imperative for the universities to keep a document trail of every student. The number is increasing every year, thereby, creating an opportunity for the DMS providers to tap the market studied.
– Document management is a priority in the Asia-Pacific region. In 2019, Citi Bank launched digital onboarding for institutional clients in the Asia-Pacific region. The new digital solution is helping to replace manual legacy paper-driven and courier-based documentation process and comes off the back of a global documentation rationalization program that reduced over 70% of service agreements and forms.

Competitive Landscape
The document management systems market is gained a competitive edge in recent years and consists of several major players. In terms of market share, few of the major players currently dominate the market. However, with the increasing demand to maintain the rapidly growing patient records has enabled the company to innovate and provide strategic document management systems. Many of the companies are increasing their market presence by securing new contracts by tapping new markets.

– March 2020 – Hyland has released new capabilities to its Document Filters product offering, launching three separate updates in the last six months. Each release aims to add additional file formats – pursuing its goal of providing the most complete filtering toolkit that can process all the files an organization encounters in a typical day. With the recent releases, Hyland now supports more than 550 file formats, of which over 75 are supported for high-definition renditions.
– Feb 2020 – Agiloft announced the addition of its new Agiloft AI Engine, complete with prebuilt AI Capabilities for contract management and an open AI integration that allows customers to incorporate custom-built AI tools into the no-code-platform.

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It has been a busy year in the open source software sphere, from high-profile license changes to critical zero-day vulnerabilities that sent businesses into meltdown. But in among all the usual excitement that permeates the open source world, countless open source startups launched new products, attracted venture capitalist’s (VC) money, and generally reminded us of the role that open source plays in today’s technological landscape — including the data sovereignty and digital autonomy it promises companies of all sizes.
Here, we take a look at some of the fledgling commercial open source companies that gained traction in the past year, revealing where enterprises and investors are betting on the power of community-driven software.
Continuous profiling belongs to the software monitoring category known as observability. It’s chiefly concerned with monitoring the resources that an application is using, such as CPU or memory, to give engineers deeper insights into what code — down to the line number — is consuming the most resources. This can help companies reduce their cloud bill, given that most of the major cloud platform providers charge on a consumption basis.
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While there are a few continuous profiling products on the market already, Polar Signals officially went to market in October 2021 with the launch of an open source project called Parca. At the same time, Polar Signals raised $4 million in seed funding from Alphabet’s venture capital arm GV and Lightspeed, as it gears up to launch a commercial hosted product in 2022.
Above: Unleash: An open source feature flag platform
Feature management is an important part of the continuous release/continuous deployment (CI/CD) process, one that allows developers to test new features incrementally with a small subset of users, turn features on or off, and A/B test alternatives to gain insights into what works best — without having to ship a whole new version.
Unleash is an open source platform that promises companies greater flexibility and control over their data and feature management deployment. The company raised $2.5 million last year to build on its recent growth, which has seen it secure customers such as Lenovo and U.S. manufacturing giant Generac.
Above: Conduktor founders Stéphane Maarek (CMO), Stéphane Derosiaux (CTO), and Nicolas Orban (CEO)
Companies that need real-time data in their applications often use Kafka, an event streaming platform built to handle common business use-cases such as processing ecommerce payments, managing signups, matching passengers with drivers in ride-hailing apps. Around 80% of Fortune 100 companies use Kafka to store, process, and connect all their disparate data streams — but Kafka requires significant technical nous and resources to fully leverage, which is where Conduktor is setting out to help with an all-in-one graphical user interface (GUI) that makes it easier to work with Kafka via a desktop client.
Conduktor last year raised $20 million in a series A round of funding led by Accel, as it looks to “simplify working with real-time data” on the Kafka platform.
Above: Scarf: Example dashboard
While open source software may well have eaten the world, the developers and companies behind open source projects often lack meaningful insights into their project’s use and distribution, something that Scarf has set out to solve.
The company’s core Scarf Gateway product serves as a central access point to all open source components and packages wherever they are hosted, and provides key usage data that the registry provider typically doesn’t offer. This includes which companies are installing a particular package; which regions a project is most popular in; and what platforms or cloud providers the package is most commonly installed on — it’s similar to Google Analytics, but for open source software.
After emerging from stealth back in March with $2 million in seed funding, the company went on to raise a further $5.3 million.
Above: Rudderstack: Integrations
Customer data platforms (CDPs) bring the utility of customer analytics to non-technical personnel such as marketers, allowing them to derive key insights from vast swathes of data — CDPs serve as a unified customer database built on real-time data such as behavioral, transactional, and demographic, drawn from myriad sources.
While there are many CDPs to choose from, RudderStack is a developer-centric, open source alternative that affords companies more flexibility in terms of how they deploy their CDP. Indeed, it’s pitched as “data warehouse-first,” which means that users can retain full control over all their data in their own warehouse.
To accelerate its growth, RudderStack last year announced a $21 million series A round of funding led by Kleiner Perkins.
AtomicJar is setting out to commercialize Testcontainers, a popular open source integration testing framework used at major companies including Google, Oracle, and Uber.
While unit testing is all about testing individual software components in isolation, integration testing is concerned with checking that all the components operate as they should when connected together as part of an application.
Founded last March, AtomicJar has invited a number of enterprises to participate in a private beta to trial various enhancements and extensions that it’s adding to Testcontainers. To help, the company last year raised $4 million in seed funding.
Above: Bit: How a hotel booking website might look when broken down into multiple components
Microservices is a familiar concept in backend engineering, but it has been gaining steam in the frontend sphere too as companies explore ways to leverage a flexible, component-based architecture across the entire development process. And this is where Bit is hoping to carve its niche.
Bit provides open source tools and a cloud platform to help frontend developers collaborate and build component-driven software. At its core, Bit makes it easier for companies to split frontend development into smaller features and codebases, allowing teams to develop features independently, while continuously integrating as part of a unified application.
The company announced a $25 million series B round of funding back in November, as it prepares to launch new products such as Ripple CI, which continuously integrates component changes from across all applications and teams in an organization. Ripple CI is scheduled to launch later in 2022.
Companies often need to enable different user permissions in their software, so some employees can only submit expense reports, for example, while others can “approve” the expenses or mark them as “paid.” These various permissions might vary by team, department, and geographic location — and companies need to be able to set their own user permission rules.
There are plenty of tools in the identity and access management (IAM) space that allows for this already, but a young company called Cerbos is setting out to streamline how software developers and engineers manage user permissions, while also addressing the myriad access control compliance requirements driven by regulations and standards such as GDPR and ISO-27001.
Cerbos is adopting a self-hosted, open source approach to the user permissions problem, one that works across languages and frameworks — and one that gives companies full visibility into how it’s handling user data. To help build a commercial product on top of the open source platform, Cerbos recently announced it had raised $3.5 million in a seed round of funding.
Above: Chatwoot: Shared inbox
Chatwoot has built an open source platform to challenge some of the major players in the customer engagement software space, including the multi-billion dollar publicly-traded company Zendesk.
The core Chatwoot platform constitutes a shared inbox that allows companies to connect all their various communication channels in a single, centralized location, while it also offers a live chat tool, native mobile apps, and myriad out-of-the-box integrations. As with other open source companies, Chatwoot promises greater data control and extensibility versus the proprietary incumbents.
The Y Combinator (YC) alum announced a $1.6 million seed round of funding back in September.
With Calendly now a $3 billion company, this has shone a light on the broader meeting scheduling space as companies search for new tools to cut down on needless, repetitive admin.
With that in mind, Cal.com last year launched what it calls “scheduling infrastructure for everyone,” aimed at anyone from yoga instructors and SMEs all the way through to enterprises. Similar to Calendly, meeting organizers use Cal.com to share a scheduling link with invitees, who are then asked to choose from a set of time slots — the slot that everyone can make is then added to everyone’s calendar.
Above: Cal.com in action
As an open source product available via GitHub, however, companies using Cal.com can also retain full control of all their data through self-hosting. Moreover, they can manage the entire look-and-feel of their Cal.com deployment via its white-label offering. If users don’t want the hassle of self-hosting, Cal.com is available as a fully-hosted service too.
Cal.com recently announced that it has raised $7.4 million in seed funding from a slew of angel investors and institutional backers, including YouTube cofounder and former CEO Chad Hurley.
Above: PostHog: Feature flags
PostHog is an open source alternative to popular product analytics platforms such as Amplitude, serving companies with data on how people are using their products, insights into notable trends, and — ultimately — removing bottlenecks and reducing churn.
The company last year raised $15 million in a series B round of funding from notable backers including Alphabet’s venture capital arm GV, while it also launched a new self-hosted plan that lets companies track their product engagements on their own infrastructure for free.
Above: Hoppscotch for teams
APIs (application programming interfaces) are the glue that holds most modern software together — they are what bring data to sales and marketing teams; privacy to banking and health care apps; and maps to your fitness-tracking app. And that is why Hoppscotch is striving to build what it calls an “API development ecosystem,” with open source at its core.
The Hoppscotch platform includes several integrated API development tools, aimed at engineers, software developers, quality assurance (QA) testers, and product managers. In pursuit of commercialization, Hoppscotch recently announced it had raised $3 million in a seed round of funding from a slew of investors including WordPress.com parent company Automattic and OSS Capital.
Above: Element: An instant message app built on Matrix
There are several open source Slack alternatives out there, one of which is Element — the company behind an end-to-end encrypted team messaging platform powered by the Matrix protocol. Matrix is something akin to a telephone network or email, insofar as it’s an interoperable communication system that doesn’t lock people into a closed ecosystem.
Because Element is built on Matrix, it essentially serves as a catalyst for the growth of the broader Matrix network. And to help it push further into the commercial sphere, Element last year raised $30 million in a series B round of funding.
MindsDB enables companies to make machine learning-powered predictions directly from their database using standard SQL commands, and visualize them in their application or analytics platform of choice. In the company’s own words, it wants to “democratize machine learning by giving enterprise databases a brain.”
There are many use cases for MindsDB, such as predicting customer behavior, improving employee retention, credit-risk scoring, and predicting inventory demand — it’s all about using existing data to figure out what that data might look like at a later date.
MindsDB ships in three broad variations, including a free and open source incarnation that can be deployed anywhere. To further develop and commercialize its product, MindsDB recently announced it had raised $3.75 million in seed funding and unveiled partnerships with major database brands, including Snowflake, SingleStore, and DataStax.
Knowledge graphs enable businesses to extract new information by aggregating and analyzing connections between large volumes of internal data. Music streaming services, search engines, fraud detection software, and more can all be aligned through their use of knowledge graphs to derive insights from disparate data that may not seem closely related.
While several larger established graph database companies raised sizable sums in 2021, some newer players also raised VC cash, suggesting that the graph database space has room for growth. One of those was TerminusDB, which raised $4.3 million in seed funding to build what it calls a “knowledge collaboration infrastructure” for the internet, combining an open source graph database and document store with the commercial, cloud-based collaboration TerminusHub built on top of TerminusDB. The company is also working on a cloud-based version of TerminusDB.
Above: Nhost founders Johan Eliasson and Nuno Pato.
The burgeoning backend-as-a-service (BaaS) market was pegged at $1.6 billion in 2020, a figure that’s predicted to grow to nearly $8 billion within six years. The value for companies and developers is that BaaS enables them to forget about infrastructure and put all their efforts into the front end, while open source can also help ensure that they are not locked into any specific ecosystem.
With that in mind, a handful of young open source upstarts have emerged to challenge the big incumbents such as Google’s Firebase.
Nhost
With Nhost, companies can automate their entire backend development and cloud infrastructure spanning file storage, databases, user authentication, APIs, and more. The company last year raised $3 million from a slew of notable investors, including GitHub founders Scott Chacon and Tom Preston-Werner.
Appwrite
Similarly, Appwrite is a self-hosted BaaS solution for web and mobile app development — it includes user authentication, file storage, a database for storing and querying data, API management, security and privacy, and more. The company last year announced $10 million in funding as it prepares to launch its cloud product in 2022.
Supabase
Much like Nhost and Appwrite, Supabase pitches itself as an open source Firebase alternative, one that allows developers to create an entire backend in minutes. The company announced a $30 million series A round of funding back in September.
Above: Airbyte: Data replication
Businesses often have a wealth of data spread across tools such as CRM, marketing, customer support, and product analytics. While accessing the data isn’t the problem, deriving meaningful insights from data stored in different locations and formats is — this means that businesses have to combine it in a centralized location and transform it into a common format that makes it easier to analyze.
A typical process for achieving this is what’s known as “extract, transform, load” (ETL), which involves transforming the data before it arrives in a central data warehouse. Though a more modern alternative — “extract, load, transform” (ELT) — allows companies to transform the raw data on-demand when it’s already in the warehouse. While there are pros and cons to both methods, we’re seeing countless companies emerge to tackle the broader data integration problem, with open source serving as a common theme throughout.
Airbyte
It was a rollercoaster of 12 months for open source data integration platform Airbyte, which announced its $5.2 million seed fundraise in March and then swiftly followed this up with a $26 million series A and $150 million series B which valued the company at $1.5 billion. In the midst of all this, Airbyte — which was only founded in 2020 — announced its first data lake integration, starting with Amazon’s Simple Storage Service (S3).
Dbt Labs
Fishtown Analytics, the company behind an open source “analytics engineering” tool called dbt (data build tool), rebranded as Dbt Labs and raised $150 million in a series C round of funding at a $1.5 billion valuation. Analytics engineering refers to the process of taking raw data after it enters a data warehouse and preparing it for analysis, meaning that dbt effectively serves as the “T” in ELT.
Estuary
Combining data from SaaS applications and other sources to unlock insights is a major undertaking, one made all the more difficult when it comes to real-time, low-latency data streaming. And this is where  Estuary enters the fray, with a fully-managed ELT service — built on top of the open source Gazette project — that combines the benefits of both “batch” and “stream” data processing pipelines. The company raised a $7 million seed round of funding last year.
Meltano
GitLab had initially debuted Meltano back in 2018, and through various iterations, it ended up as an open source platform for data integration and transformation. Last year, however, GitLab spun out Meltano as a standalone business, with backing from major investors including Alphabet’s GV.
Preset
Preset was founded by Apache Superset (and Airflow) creator Maxime Beauchemin. Superset is a data exploration and visualization platform, upon which Preset offers enterprise hosting, security, compliance, governance, and more. The company last year launched its fully-managed cloud service out of beta and raised $35.9 million in series B funding.
Treeverse
Data lakes that constitute petabytes of different datasets can become unwieldy and difficult to manage. This is where young startup Treeverse is setting out to help, with an open source platform called LakeFS that enables enterprises to manage their data lake in a way similar to how they manage their code — this includes version control and other Git-like operations such as branch, commit, merge, revert, and full reproducibility of all data and code. The company last year raised $23 million in a series A round of funding.
Cube Dev
Once a company has combined and transformed all its data, how do they actually leverage this data to create internal business intelligence dashboards or add analytics to existing customer applications? This is something that Cube Dev is setting out to solve.
Cube Dev is the company and core developer behind the open source “analytical API platform” Cube.js, which gives developers the backend infrastructure to connect their aggregated and transformed data to end-user visualizations. It helps circumvent many of the technical barriers — such as SQL generation, caching, API design, and security — that are involved in making data useful.
Back in July, Cube Dev announced it had raised $15.5 million in a series A round of funding to commercialize Cube.js, which included launching a cloud-hosted SaaS version of the open source project.
Above: Nirmata dashboard
The rise of Kubernetes since Google open-sourced the project back in 2014 highlight’s a broader industry push toward containerized applications. This was a trend that continued into last year, with the recently-published State of Cloud Native Development report indicating that 31% of all backend developers use Kubernetes today, representing a 67% year-over-year increase. And as with just about every other hot open source project out there, Kubernetes is giving rise to a slew of commercial companies.
Nirmata
Nirmata is setting out to “conquer Kubernetes complexity” with a unified management platform for Kubernetes clusters. The company is the creator of and chief contributor to Kyverno, an open source policy engine for Kubernetes, and last year it raised $3.6 million in pre-series A funding to “capitalize on the full potential of Kubernetes-native policy management.”
Rafay Systems
Rafay Systems is a platform that unifies the lifecycle management for Kubernetes infrastructure and apps, bringing together capabilities spanning automation, security, visibility, and governance — the company last year raised $25 million in a series B round of funding.
Loft Labs
Loft Labs promises self-service Kubernetes access for all developers in a company. The company, which raised a $4.6 million seed round of funding last year, has open-sourced several Kubernetes projects, on top of which sits its commercial product known as Loft, which enables enterprises to “scale self-service access” to Kubernetes across the engineering workforce.
Kubermatic
Similar to Loft Labs, Kubermatic targets developers with a self-service Kubernetes platform for deploying their clusters across any infrastructure, and enabling them to centrally manage all their workloads from a single dashboard. The company last year raised $6 million in a seed round of funding.
Akuity
Akuity emerged from stealth last year with $4.5 million in seed funding to be the “Argo enterprise company for Kubernetes app delivery.” Akuity was founded by the co-creators of Argo, a popular open source project for orchestrating Kubernetes-native application delivery, and is used at major companies including Google, Tesla, GitHub, and Intuit.
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If you’re a Windows user, you have a powerful storage package right at your fingertips.
OneDrive is a file storage and sharing application that lets you save your documents, images, and other files online; and access them at any time on a device you want. All you need to access its storage features is a Microsoft account.
The powerful online storage program was formerly known as Skydrive. As its new name implies, OneDrive operates similarly to a hard drive, storing files you can put on a regular hard drive. But unlike its predecessor, it is primarily online, and data stored on it can be accessed from any device, anywhere you are around the world.
Owning or setting up a Microsoft 365 account will give you immediate and unrestricted access to OneDrive. If you own a Microsoft account, you already have access to OneDrive. All you need to do is sign in with your Microsoft login details to use OneDrive.
If you do not have an account, log on to Microsoft, click Create an Account and follow the steps to create your account.
If you intend to use OneDrive occasionally, you can access your account from the OneDrive website to upload, view, and download files without downloading the application. This has shortcomings as you must constantly open the OneDrive webpage to access your files.
Also, the Auto-sync feature available on the application will not be available to you, alongside some other features available to users who access OneDrive via the application.
Suppose you intend to use OneDrive more often. In that case, we advise you to download the application onto the primary device you will be modifying, uploading, or viewing your files for easy access and comfort.
You can download the OneDrive application from the app store of your mobile device or PC, or you can visit the appropriate Microsoft web page and then download the OneDrive version suitable for your device. Once the installation is complete, sign in using your Microsoft account details.
If you use a PC that runs on either Windows 10 or 11, you do not need to be bothered about downloading or installing OneDrive. This is because it comes embedded within the operating system.
So why should you bother with OneDrive? Here are some good reasons:
OneDrive is compatible with various operating systems, including Windows, macOS, iOS, and Android. It also has extensive support for different types of multimedia, including photos, videos, sound recordings, and documents saved in various formats.
In addition to this, you can access your photos, videos, and other files stored in OneDrive on any laptop, phone, or tablet from anywhere in the world. You can even use OneDrive with your Xbox console.
OneDrive is easy to navigate, as you can easily alternate between multiple document libraries without much fuss. The Quick Access option also lets you pin files or folders frequently used for easy access whenever required.
OneDrive supports work and personal use integration. As such, you can easily set up and alternate between work and private files seamlessly by setting up and switching between your personal and professional accounts.
The interface also enables easy navigation of team files. Workers with access to the account do not have to waste time searching through individual folders but only browse through the Teams folder to access work files.
This feature makes it convenient for you to make changes to a file even when you’re offline. Once you are back online, the new file or the changes you have made on an existing file will automatically be stored on your OneDrive and will become available on any of the devices that have access to your account.
This feature is so handy because it uploads files automatically as the synchronization process works in the background. Unlike other storage providers, it does not require you to manually upload files to the cloud, eliminating the need for browsers.
You may want to disable synchronization for different reasons, such as when you have a metered connection. Or maybe you just want to retain the version of a file stored on OneDrive without enabling version history. To do this, you should learn how to control OneDrive sync on your PC.
This feature is one of the major benefits of OneDrive. The app gives you the ability to periodically back up specific files and documents that are available offline on your PC.
If you enable file history, the periodic updating of your files to OneDrive means that if the original files are damaged or lost, you can restore them easily. What's more, you get access to the different file versions and explore them to decide which version you want to restore.
Due to Office365 being the preferred choice for many organizations worldwide, OneDrive is privacy conscious. As such, Microsoft has taken steps to ensure your files are under protection at all times, from storage to sharing.
Through the OneDrive Admin Center, Microsoft has provided you with various ways of configuring your preferred sharing options when sharing within an organization. For example, you can decide the default extent to which you can share links in three ways.
For external sharing, you can decide to share your file in four ways ranging from most permissive to least permissive.
In addition to the above, you can further secure the sharing process by clicking the Advanced Settings for External Sharing button to open a dropdown list and configure your sharing preferences.
Another way OneDrive securely stores your files is through the OneDrive Personal Vault feature. In addition to standard privacy protocol, it allows you to protect your most confidential files. Consequently, we advise that you learn how to use the Personal Vault in OneDrive and get the best out of this handy privacy-protecting feature.
Yes, it is. Once you create a Microsoft account, you gain free access to 5GB of OneDrive storage. You can use your storage space on any device of your choice as there is no limit to the number of devices it works with. However, if you want more storage, you have to join a paid plan.
There are a variety of plans to select from. This includes the OneDrive Standalone 100GB plan priced at $19.99 annually (or $9.99 per month), which gives you access to 100GB of storage without any extra perks. There is also the Microsoft 365 Personal plan priced at $69.99 annually (or $6.99 per month). This gives 1TB of storage space and grants you access to the premium features of OneDrive.
However, this route isn’t befitting for everyone. If you want to weigh your options before committing to a cloud storage platform, you should check out some of the cheapest cloud storage providers.
All major cloud storage platforms have a major reason for their attraction. For example, the main calling point for Google Drive is that it offers up to 15GB of free storage for all users. The major allure of OneDrive is that it seamlessly integrates with other applications in Microsoft Office 365.
This makes it easy to share folders and files with individuals inside and outside a professional setting simply by right-clicking on the folder/file and clicking Share. Moreover, you can share files as large as 250GB through OneDrive.
If you're looking for a storage provider, OneDrive may be the one you've been looking for. With all of its features and its affordable plan, why not give it a try?
Tayo Sogbesan is a professional writer with over 3 years of experience writing, editing, and optimizing web content. She’s been a lover of the technology scene for the better part of the last decade. As such, Tayo has owned, used, and explored the depths of Windows and macOS devices for about 5 years. Tayo is currently a Windows section writer at MakeUseOf, and looks forward to exploring the nuances of the tech space. If she’s not typing away on her computer, she is probably catching up on The Office.
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Foreword from the External Members of the Audit Committee (AC)
1.0 Introduction
2.0 Role and Membership of the Committee
3.0 Summary of 2020-2021 Audit Committee Activities
3.1 Meetings
3.2 Transparency
4.0 Core Areas of Responsibility
4.1 Values and Ethics
4.2 Risk Management
4.3 Management Control Framework (MCF)
4.4 Internal Audit Function
4.5 External Assurance Providers
4.6 Follow-up on Management Action Plans
4.7 Financial Statements
4.8 Accountability Reports
5.0 Looking Ahead
Footnote
We are pleased to submit the Annual Report of the external members of the Audit Committee to the Office of the Privacy Commissioner of Canada (OPC), for the year ended March 31, 2021. The report reflects a summary of the oversight work carried out by the Committee.
It is the practice of he Audit Committee’s external members to table an annual report on the AC’s activities, as it provides useful information on the work of the committee and their independent perspective on the OPC’s risk management, control and governance processes. The views expressed in this report are entirely those of the external AC members.
As it has observed over the past several years, the AC noted the Office’s continued focus on results, performance and sound organizational practices. Notably, the importance of the Office’s focus on strong and responsive governance and risk management practices became even more evident as the COVID-19 outbreak unfolded during the year. In response, the AC adapted the format and frequency of its meetings, as the organization put enhanced risk, control, and governance processes in place to navigate through this unprecedented time.
Further, the pandemic underscored the importance of compliance with privacy laws in remote work environments, in a landscape where an increase in digitization has created new privacy risks. The 2020-2021 year also saw proposals for public and private sector federal privacy law reform. Going forward, as the Office contributes to the modernization of Canadian privacy laws, it will consider corresponding changes to its operations and structure, to optimize its organizational capacity and agility to focus on results. The OPC’s approach is informed by its results framework in serving the needs of Canadians, as well as by strategic planning and risk management practices that continue to be integrated into various facets of the organization’s work. These remain crucial governance elements as the Office navigates the increasing demands of a dynamic and challenging environment
The Office’s management and financial control frameworks form part of the core areas of oversight by the AC. The soundness of OPC’s accounting and financial reporting practices continued to be evidenced by the results of the testing of the controls over financial reporting and the sixteenth straight unmodified (i.e. ‘clean’) audit opinion the Office of the Auditor General rendered on the 2019-2020 financial statements.
We sincerely appreciate the Commissioner’s continued strong interest and support for the Audit Committee. We would also like to thank OPC’s Executive team, and in particular, the Corporate Management Sector for their continued hard work and assistance to the Audit Committee.
Suzanne Morris, CPA, CA
Elisabeth Nadeau
The external members of the Office of the Privacy Commissioner Audit Committee (AC) prepared this annual report for the Commissioner to summarize the Audit Committee’s activities, observations and advice in the fiscal year 2020-2021, pursuant to the approved AC Terms of Reference.
In carrying out its work, the AC maintains appropriate independent oversight while building relationships with management and the Office of the Auditor General (OAG). Consistent with prior years, our focus has been to identify and assess risk, to oversee control and governance processes as well as best practices across the OPC. Our aim throughout our work has been to provide the Commissioner with objective, clear and constructive input.
The Audit Committee’s review of, and observations on, each of the Committee’s oversight areas^{Footnote 1} are detailed in Section 4 of this report.
The role of the Audit Committee (AC)’s external members is to provide the Commissioner with independent advice and recommendations about the overall quality and functioning of the OPC’s risk management, control and governance frameworks and processes. The AC also provides the Commissioner with strategic advice on emerging priorities, concerns, risks, opportunities, and accountability reporting.
The AC is composed of the following members:
In addition, the following OPC staff attend AC meetings:
The Audit Committee has documented its role, responsibilities, and operations in a Terms of Reference (TOR) document. These TOR are periodically reviewed, updated as required, and reaffirmed by the Commissioner. To deliver on its approved Terms of Reference, the Audit Committee developed a 2020-2021 Work Plan that was reviewed and approved at the Committee’s June 2020 meeting. Progress against the plan is monitored throughout the year to ensure the Committee delivers on its commitments. Further, given the pandemic situation, the Office’s evolving operating context became a standing item at each AC meeting.
As part of the annual discussion of the Audit Committee’s Annual Report, members review and attest to being free of any real or perceived conflicts of interest that could impede their independence and objectivity. No issues have been noted in this regard. Further, a process for declarations of conflict of interest is in place, whereby members complete a written annual declaration form, which is reviewed by the CAE.
The sections that follow summarize key activities and areas of focus for 2020-2021 to further strengthen management and oversight practices across the OPC.
The AC held four formal meetings during the fiscal year as follows:
At the start of each AC meeting, members engaged in an open discussion of emerging issues facing the organization. During these discussions, the Commissioner briefed members on key developments across the organization since the last meeting as well as emerging issues or opportunities that could impact the organization. This included briefings on the evolving operating context due to COVID and a discussion of corresponding measures put in place by management to manage risks. , Important briefings also included legislative reform developments and their potential organizational and operational significance. In addition to the formal AC meetings, the external members of the Audit Committee held periodic check-in calls throughout the year with the Deputy Commissioner, Corporate Management Sector and CFO/CAE, and the Secretary to the Committee/Director, Business Planning, Performance, Audit and Evaluation. Through these calls, external members received updates regarding the impact of the pandemic on the Office’s plans, priorities and operations; remote working capabilities and cybersecurity; and monitoring of employee wellness. The Deputy Commissioner, Compliance Sector, joined one of these meetings in order to provide additional leadership perspective on key risks and areas of focus as compliance operations pivoted to meet COVID-19 related challenges.
All of these discussions provided members with valuable context and insights that allowed them to stay current on the organization’s key areas of business and to gain a better understanding and appreciation of the swiftly changing operational context within which the organization operates. These discussions also allow an opportunity for AC members to provide the Commissioner and senior management with strategic advice on new or emerging areas or issues facing the OPC.
As part of the Audit Committee meetings, the external Committee members held in-camera discussions with the Commissioner, the Chief Audit Executive who is also the Chief Financial Officer, and officials from the OAG when in attendance. In-camera meetings were also held with external providers of internal audit related services. These in-camera segments provide an opportunity for these officials and representatives to raise and discuss any sensitive issues in confidence. The external members also meet in camera to discuss issues as required.
Again this year, the external members attended the annual Departmental Audit Committee (DAC) Symposium, which in response to the pandemic situation, was organized remotely by the Treasury Board Secretariat (TBS) and included sessions in October and December 2020. These enhanced members’ understanding of relevant issues and developments across the public service and fostered the sharing of best practices. The Chair also participated in related meetings of all DAC Chairs.
Audit Committee information is publicly available on the OPC website. This includes biographies of the AC members, the Committee’s Terms of Reference, annual reports and internal audit reports. The Audit Committee believes that the proactive sharing of this information provides Canadians with valuable information and insight into the work of the Committee and its role in the oversight of the management practices of the Office.
The sections that follow provide a summary of the AC’s activities during the year to discharge its responsibilities in providing the Commissioner with input that helps strengthen governance, risk management and control processes and practices across the OPC.
Values and Ethics (V&E) continues to be an area of importance for management and the AC. In June, the Committee received and reviewed the annual report on values and ethics, conflict of interest (COI) and post-employment measures, which summarize the OPC’s activities related to its V&E program. No areas of concern were noted in the annual report.
A key element of OPC’s formalized risk management arrangements continues to be the Corporate Risk Profile (CRP). In 2020-2021, corporate risks were reviewed as part of the Risk Based Audit Plan (RBAP) process. An external professional services firm was retained to update internal audit priorities, and through this exercise completed an update of guiding principles, methodologies, key risks and major sources of risk. These were discussed with the AC at its March 2021 meeting.
As in prior years, as management monitors developments throughout the year, the external members looked to be apprised of any changes to key risks as well as the effectiveness of risk mitigation strategies. As part of its 2020-2021 Audit Committee meetings, the AC received verbal updates on corporate risks, with a particular focus on the evolving COVID-19 situation and legislative reform developments. As previously described, recurring check-in meetings were added during the year to monitor continuing developments with respect to the pandemic, and its impact on OPC’s plans, processes, and operations.
These briefings included updates on consultations with employees during the year. Through all staff meetings, pulse checks and discussions, management surveyed employee wellness and determined the approaches and tools needed for employees to work from home. Employees’ perspectives were also obtained regarding near term and longer term scenarios for what the office of the future could look like.
On a regular basis, management updates the AC on its key management control processes, along with procedures adopted to mitigate any concerns towards achieving results.
As an Agent of Parliament, OPC is not subject to the Management Accountability Framework (MAF) assessment undertaken by Treasury Board of Canada Secretariat. Notwithstanding this, the OPC utilizes the TBS tool to carry out a self-assessment of the organization’s management control processes and practices. The external members continued to be pleased with management’s commitment to build on the strengths evidenced through this assessment, and to continually strive to improve in an efficient and effective manner.
During the year, the Committee received updates on management’s implementation of action items resulting from prior years’ MAF self-assessments in the areas of People Management and Information Management & Information Technology (IM/IT).
As the OPC’s operations continue to evolve and as workloads increase, the Office’s 2020-2023 HR Strategy will be particularly important to effectively support people management. AC members were pleased to note that progress continues in the implementation of the Office’s plans in this area. In March, management provided an update on completed and ongoing initiatives designed to strengthen talent management and development, leadership skills, language training, inclusive services and a number of other important areas.
Progress also continues towards the implementation of OPC’s 2020-2022 IM/IT Strategy. Key areas of focus include business process automation, business intelligence, mobility, cloud opportunities, collaboration tools, as well as security and privacy. Updated plans and results to date will be presented to the Audit Committee in 2021-2022.
The AC will follow the progress as well as the development of future initiatives in these critical areas.
A summary of other areas of the MCF examined and input provided by the external members follows.
Using the services of an outside consulting firm, OPC tested key internal controls over financial reporting with respect to payroll processes for the 2019-2020 reporting cycle. At its October meeting, the AC received the results of this work, noting that there were no significant recommendations flowing from the testing and that recommendations focused on process refinements.The AC also noted that payroll monitoring practices continue to be in place, including regular oversight meetings with the CFO.
The Committee noted that for the 2021 reporting period, work will focus on the cyclical testing of entity level controls, which include governance and risk management processes. In addition, there are plans to continue working with the external consultant on the implementation of payroll process refinements coming out of the most recent testing work.
As part of the governance process, the external members of the AC met in-camera with the representative of the external firm who performed the ICFR testing. The AC was pleased with the overall results of the ICFR testing and management’s commitment to continuous improvement.
In the face of the exponential growth of the digital economy, and with growing workloads and anticipated privacy legislative reform, financial resource management continues to be critical to supporting the organization in effectively managing its resources. The AC received an update on the OPC financial situation at each meeting, as well as a briefing on financial results and the management of funding carry forward/reprofiling requests for 2020-2021 Briefings were also provided regarding the approach to assessing the financial and operational implications of potential legislative reform for the Office. These updates highlighted the due diligence and rigour OPC management undertakes to manage an expanding and evolving mandate.
The AC reviewed and provided feedback on the OPC’s 2020-2021 1^st, 2^nd, and 3^rd Quarterly Financial Reports. Treasury Board Secretariat prescribes the format of these reports, and members did not note any concerns but rather once again commend management for the clarity and conciseness of the reporting.
The Audit Committee plays an active oversight role of the OPC’s internal audit function. The mandate, roles and responsibilities and authority of the internal audit function are detailed in the OPC’s Internal Audit Charter that is periodically reviewed and recommended for approval by the Audit Committee and formally approved by the Commissioner.
The Committee concurs with and continued to monitor the mechanisms in place at the OPC to ensure the independence of the internal audit function. The Office’s model has served the Office well over several years and was reaffirmed by an External Practice Inspection conducted in 2019-2020 as being in conformity with the Institute of Internal Auditors’ International Professional Practices Framework. At its April 2020 meeting, the AC received the results of the External Practice Inspection and action plan, with the OPC Internal Audit function receiving the highest rating of ‘Generally conforms’ in all areas of inspection. The practice reviewers commented on the nimbleness of the function, its effectiveness in carrying out its mandate with limited resources, and on how it is well respected within the organization.
The OPC’s in-house internal audit capacity consists of a Director, Business Planning, Performance, Audit and Evaluation, with oversight by the Chief Audit Executive (CAE). The CAE, who is also the Deputy Commissioner, Corporate Management Sector and Chief Financial Officer, reports directly to the Commissioner. To augment the in-house capacity and support the independence of the audit function, OPC continues to periodically co-source the development of the Risk-based Audit Plan (RBAP). In addition, individual internal audit and ICFR engagements are co-sourced with outside professional services firms. This approach enables OPC to retain oversight of the internal audit function while leveraging the independent expertise and experience of internal audit professionals. The AC Chair, who is a Chartered Professional Accountant, Chartered Accountant (CPA, CA), with significant internal audit expertise, also provides guidance to support the enhancement of this function and its independence and oversight throughout the year. In addition, the external members of the Committee meet in camera with representatives of the outside professional services firms. They also hold quarterly in-camera sessions with the CAE and an annual in-camera discussion with the Commissioner to provide input into the performance appraisal of the CAE.
In 2020-2021, a major RBAP project was completed, consisting of a cybersecurity audit and maturity assessment. The project was scoped and conducted by an expert external professional services firm. The audit was overseen by the Chair of the Audit Committee, supported by internal resources, as it focused on an area that falls within the scope of responsibilities of the CAE in his role as Deputy Commissioner of the Corporate Management Sector. The objectives of the project were to assess the current state of cybersecurity maturity, provide assurance over the effectiveness of existing controls, and provide recommendations to help the OPC reach its desired future state for cyber security maturity. The project also included a workshop with key OPC stakeholders. Results and action plans this were presented and discussed at the June 2020 AC meeting.
In 2020-2021 the RBAP methodology and the guiding principles for the selection of projects were updated with the assistance and expertise of an external professional services provider, informed through an in-depth review of the current process, operational context, key organizational risks and consultations with OPC executives and the AC members. The major orientations of the RBAP and potential assurance and advisory projects were identified and discussed at the AC’s March 2021 meeting. A finalized plan will be presented to the Committee for approval early in 2021-2022.
As in past years, the Office of the Auditor General (OAG) carried out an audit of the OPC’s financial statements with the objective of rendering an audit opinion on these statements.
The OAG Audit Principal and Audit Project Leader attended the AC’s October 2020 meeting to review and discuss the audited Financial Statements and the Management Representation Letter, including the related Annex with respect to internal control over financial reporting. The OAG’s report to the AC highlighting the annual audit results for the year ended March 31, 2020 was also a key document reviewed and discussed at this meeting. For the sixteenth (16^th) straight year, the OAG rendered an unmodified audit opinion on the financial statements. No significant internal control weaknesses were noted by the OAG nor did they issue a Management Letter.
Representatives from the OAG attended the Committee’s March 2021 meeting to discuss the status of plans for the annual audit of OPC’s 2020-2021 financial statements. In light of the continuing COVID-19 situation, the OAG representatives will continue to work with OPC management to determine the expected timing of their planned audit procedures.
As part of its 2016 New Direction in Staffing, the Public Service Commission (PSC) introduced a requirement that a cyclical staffing assessment be conducted at least every five years, in order to provide the Deputy Head and the PSC with a robust review of its staffing system. As a small organization, the OPC established an arrangement with PSC for the conduct of this assessment and the work was carried-out during the year. Committee members look forward to engaging with management and the PSC on the results of the assessment in early 2021-2022.
OPC management and the AC periodically look for opportunities to leverage lessons learned from external assurance providers in other areas of government. At the request of the AC, a summary report was prepared and circulated to members, covering relevant system-wide audit engagements performed by external service providers across the federal government in 2020-2021. This is a useful exercise, which provides valuable insights on opportunities to continue enhancing business processes.
The AC monitors management’s progress in implementing management action plans stemming from internal audit reports until all recommendations have been satisfactorily implemented or are no longer relevant. On a semi-annual basis, the Committee receives and reviews a report on management’s progress in implementing outstanding actions. In June 2020, the Committee received and reviewed the results of the cybersecurity audit and maturity assessment, including the management response and action plans. At its March 2021 meeting, the AC received and discussed a progress report and was pleased to note that management was on track in the implementation of action plans resulting from this audit project.
As the Commissioner is an Agent of Parliament, the financial statements of the organization are audited by the Office of the Auditor General (OAG) each year. As noted in section 4.5 of this report, at their October meeting AC members reviewed the OPC’s 2019-2020 audited financial statements, and discussed them with the Deputy CFO, CFO, and representatives from the OAG. Following the discussions, the AC recommended that the Commissioner approve the financial statements.
The external members reviewed the OPC’s draft 2019-2020 Departmental Results Report (DRR) and the draft 2021-2022 Departmental Plan (DP). AC members provided recommendations to management prior to these reports being approved by the Commissioner.
Over the coming year, the Committee looks forward to providing oversight as well as advice to the Commissioner. Ongoing developments in the COVID-19 situation are defining a new reality in the face of which it continues to be imperative for the organization to respond quickly and effectively and to determine what a post-pandemic workplace of the future will look like. In addition, the years ahead are expected to bring important developments in public and private sector federal privacy law reform. Going forward, as the Office contributes to the development and adoption of new Canadian privacy laws, a key area of focus will be the optimization of its organizational capacity to deliver value to Canadians.
The “new normal” will test the organization’s governance, its operational agility and control framework. The Committee will continue to pay attention to how the organization responds to these challenges as well as to impacted key areas such as business critical risk management, decision-making, people management, financial management, program delivery, business continuity, change management and communications.
An important area of focus for the Committee will be to ensure that potential control gaps are quickly and effectively addressed. In that context, the Committee looks forward to discussing how the organization plans to recalibrate both its Corporate Risk Profile (CRP) and Risk Based Audit Plan (RBAP).
In light of the challenging environment, the Committee will encourage the organization to adopt a strategic approach to implementing its HR and IM/IT strategies, as well as plans and initiatives to support the OPC’s evolving mandate, and the rapid evolution of privacy issues in the digital environment. Similarly, the progress in implementing action plans associated with the cyber security audit and maturity assessment will continue to be important priorities.
Finally, the Committee will follow with interest the implementation of new/revised Treasury Board policies and OPC’s compliance with associated requirements; implementation of MAF action plans; and plans to address the Open Government Directive, while recognizing that the timelines of some of these activities may continue to evolve and need to be adjusted.
The 8 areas encompass:
Return to footnote 1
Foreword from the External Members of the Audit Committee (AC)
1.0 Introduction
2.0 Role and Membership of the Committee
3.0 Summary of 2020-2021 Audit Committee Activities
3.1 Meetings
3.2 Transparency
4.0 Core Areas of Responsibility
4.1 Values and Ethics
4.2 Risk Management
4.3 Management Control Framework (MCF)
4.4 Internal Audit Function
4.5 External Assurance Providers
4.6 Follow-up on Management Action Plans
4.7 Financial Statements
4.8 Accountability Reports
5.0 Looking Ahead
Footnote
The Privacy Commissioner of Canada is an Agent of Parliament whose mission is to protect and promote privacy rights.
Get updates about the OPC’s announcements and activities, as well as the events in which we participate.
We respect your privacy
Read our Privacy policy and Terms and conditions of use to find out more about your privacy and rights when using the priv.gc.ca website or contacting the Office of the Privacy Commissioner of Canada.
If you have a question, concerns about your privacy or want to file a complaint against an organization, we are here to help.

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by Rose Wheeler | Updated Aug. 5, 2022 – First published on May 18, 2022
Image source: Getty Images
It’s time for your business to go paperless and join the electronic world of file management to get your documents into the cloud. Make it happen by making sure you’ve got the best digital filing system for your company’s needs and a clear idea of your priorities.
Before you get started setting up an electronic filing system, you need to keep in mind some vital document management best practices and considerations.
When you choose document management software, make sure it realistically fits within your budget. Luckily, there are several affordable e-filing systems out there.
Aside from system costs, it’s important to consider your skills and the tech-savviness of the rest of your office so that you schedule yourself (and your team) accordingly.
Some systems charge based on the number of users, while others have either user minimums (or maximums) to meet. Make sure you know just how many people will be using the software (or a near-enough approximation) before purchasing it.
After you prep everything, you’re ready to start your new path of computer filing your business documents.
The first step is just a little bit more pre-work. Before you start using the electronic filing system, set up rules and goals. You will need to lay out a general plan in a few areas:
Set specific rules for creating and tracking files that your business creates, such as invoices, proposals, contracts, and marketing materials.
You may need to create standard templates for your documents or at least set up guidelines of components. Do you use an existing framework? Do you create something new? It depends on what you have in place and what you have in mind.
When it is time to share documents internally (or externally), you should decide on some rules and parameters before instituting a new system. For example, what documents are considered sensitive and which ones can be shared with others in your business?
When it comes to sharing, make sure you know what kind of security you want, whether it is “view only” links, limited editing, email verification, etc. Since collaboration by nature invites many cooks into the kitchen, just be sure you have a plan for clearance levels.

With some systems, you can opt to require email verification for sharing access. Image source: Author
Most systems charge based on storage amount, so having a ballpark of your total data needs is important. You also want to make sure you are purposeful in making this e-storage switch. Now is an excellent time to clear the clutter and be sure you have an easily searchable digital database.
What groups or folders will you want? How do you plan on categorizing documents? Come up with a general filing plan before diving into filing software.
Once you have a plan for streamlining your digital crossover, you can begin to look into buying software. Knowing your price range, approximate storage amount needs, and user count will come in handy when you compare offerings. You will also want to make sure your software has a few key features.
Simply put, you will want the front-end user experience to be seamless and intuitive. Setting up the framework should be minimally invasive for you, but it should also accessible enough that users will be encouraged to adopt it.
Several software platforms offer some version of offline sync or a desktop app. For example, eFileCabinet has the Sidekick app that you can use to upload files directly from your desktop.
At the same time, Microsoft Box lets you work fully from your desktop without ever opening a browser, as uploads and edits are synced in real-time.

eFileCabinet’s Sidekick app lets you sync files from your desktop. Image source: Author
A good electronic filing system shouldn’t disrupt daily to-dos. It has to integrate well with current apps and tools, including email, web navigation, etc. Electronic filing should make life easier by blending seamlessly into your company’s day-to-day.
After deciding on your plan and software, it’s time to implement. All the prep work you did should pay off once you get to this step.
Your staff should be aware of the upcoming change and know the general guidelines around document sharing, permissions, storage rules, etc. Following standard procedures, and naming conventions should also help when employees start using the new system.
You’ll also have to be sure that everyone who has access to documents within your organization follows through by consistently naming and storing documents appropriately.
Users should have levels of permissions, and ownership should be assigned accordingly. You’ll want to have clarity around document access and editing abilities. Different people should have different access levels, depending on their roles and skills.
When people start using the filing system, they should have set expectations and guidelines for doing so. The rules are to avoid confusion around sharing, to prevent multiple copies being made of the same document, and for file tracking. Be clear about expectations for using the software.
When you transfer your paper files to an electronic format, you should have a system in place. You likely still have a filing system in your office for recording and categorizing that you’ll want to mirror somewhat closely when switching to digital document management.
By paralleling your organization systems, you’ll keep things easier.
Now it’s time to put your storage plans into place. Make sure you keep a few things in mind as you upload, store, and share.
Set up categories and specific rules to avoid creating duplicates, but also so that files don’t get lost. A digital filing system should be intuitive and shouldn’t disrupt workflow. You can categorize by department, organize by chronology or name, or find another system that works for you.
Folders within folders keep your work super organized. Subcategories allow you to control the chaos and make it easier to find specific files.
Be consistent with naming conventions (such as date first or ending a document with the last editor’s initials) and files to make searching and categorizing much simpler.
Once your digital filing system is up and running, keep the process flowing smoothly. It’s easy for an electronic ecosystem to become cluttered, just like a physical one, if left alone and unmaintained.
You don’t need to do this on a daily or even weekly basis, but it’s a good idea to set up recurring times to do a health check and declutter. Make sure you check that documents follow name conventions, and ensure that storage is accurate.
Archiving documents is an integral part of file management. Too much paperwork can overwhelm and confuse your staff, so it’s best to archive old files.
During this process, you’re not deleting documents entirely and therefore losing data. Still, you do remove extraneous files that may be confusing or that make searching for documents difficult.
As you get ready to take on a digitally managed system, you will find that your office life becomes less cluttered. You’ll go through a little bit of a learning curve to migrate files online, but with time, it will become easier to manage and maintain.
Rose Wheeler is a content management expert writing for The Ascent and The Motley Fool.
We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers. The Ascent does not cover all offers on the market. Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team.
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NEW YORK, Sept. 19, 2022 (GLOBE NEWSWIRE) — FMW Media's New to The Street TV, a nationally syndicated TV show, announces episode #387 airing on the Fox Business Network tonight, Monday, September 19, 2022, at 10:30 PM PT.
New to The Street's 387th TV episode features the following four (4) Companies and their representatives:
1). Real Estate – Soho Properties' interview with Sharif El-Gamal, CEO.
2). Metaverse – CEEK VR's (CRYPTO: $CEEK) ($CEEK) interview with Mary Spio, CEO/Founder.
3). Mikra Cellular Sciences' (a division of Lifeist Wellness, Inc.) LFST (FRANKFURT: M5B) NXTTF interview with Faraaz Jamal, CEO, Mikra Cellular Sciences & COO, Lifeist Wellness, Inc.

4). Sekur Private Data, Ltd.'s SWISF SKUR GDT interview with Alain Ghiai, CEO.
Episode #387
Tonight, New to The Street TV's Host Jane King welcomes back Sharif El-Gamal, Chief Executive Officer at Soho Properties. From the Nasdaq Marketplace studio, Sharif informs Jane and viewers about his Company's new investment vehicle, the "New York City Structure Finance Fund" ("Fund"). The Fund's investment fundamentals help investors frustrated with the current illiquidity in the markets. Fully collateralized, the Fund has a 12% annual return from real-estate holdings. Sharif, with over 20 years of experience in real estate, says the Fund focuses on excellent NYC Manhattan properties that allow an investor to get involved in a secure debt position with hard assets, real-estate. The Fund will look at all real-estate opportunities, but it likes to look at residential and hospitality assets. With 3^rd party valuations from some of the best in the world who determine real-estate values, the Fund looks at a net Loan-to-Value (LTV) ratio up to 75%. Sharif explains that if a property has a $100M valuation, the Fund will participate up to $75M. The capital markets dried up after the recent downturn in the investment markets and overall permission from investors and governmental organizations. Banks and other financial institutions are not loaning money. Sharif sees a massive opportunity with the Fund, where investors can participate in NYC real-estate, a hard-asset class, and get a good investment return on collateralized holdings. NYC has some of the best real-estate in the world. Any accredited investor can get involved; visit the website, https://sohoproperties.com/. A Soho Properties Capital Markets Associate will reach out to those interested. The on-screen QR code is available during the show; download or visit Soho Properties – https://sohoproperties.com/.
The interview with Mary Spio, CEO/Founder at CEEK VR (CRYPTO: $CEEK) ($CEEK), is re-airing on tonight's New to The Street TV. Mary talks with Host Jane King informing viewers about the Company's Virtual Reality (VR) platform and creator tools. CEEK VR is an all-inclusive Metaverse in which creators can own, build, and monetize their experiences in virtual worlds using $CEEK tokens. Stars like Lady Gaga, Katy Perry, and other top music artists and athletes are using the platform for concerts, new debuts, fan interactions, and merchandise sales. CEEK's latest VR channel, "The Debut Life," co-hosted and co-created with Billboard's Carl Lamarre, is a Metaverse platform where the musical artist can roll out their news, hit albums, and fan interactions. Other CEEK "Club House" VR channels can create brand awareness and bring new and unique user experiences by bridging the real world to a virtual platform. Mary said that back in 2014/2015, she spoke with META (f.k.a-Facebook) about the internet's future evolution and that the Metaverse would be more than just for games. Oculus, HTC, and CEEK VR headsets are all used to enter the CEEK VR Metaverse. Mary invites everyone to try it out and download the iOS and Android apps. The on-screen QR code is available during the show; download or visit CEEK VR – https://www.ceek.com/. The interview originally aired on September 5, 2022.
New to The Street TV, tonight is re-airing Host Jane King's Nasdaq Marketplace studio interview with Faraaz Jamal, CEO, Mikra Cellular Sciences ("Mikra") and COO, Lifeist Wellness, Inc. LFST NXTTF. Mikra is a biosciences and consumer wellness Company that develops innovative therapies for cellular health and is a division of Lifeist Wellness, Inc. Faraaz explains the microscopic cellular level benefits of the Company's CELLF™ product. He recommends CELLF as a more effective alternative to multivitamins and supplements. The unique make-up of CELLF allows it to pass through the digestive system and be absorbed into the mid-small intestine (jejunum) and distributed to cells. As a nutraceutical gel with a buttery-type consistency, the product contains nutrient doses similarly used in other non-related clinical studies. Many other products in today's market contain fillers and other non-essential ingredients that don't contribute to the body's nutritional needs and demands. Faraaz tells viewers that CELLF's consumer demand is so high that being "SOLD-OUT" is not unusual, and Mikra stays busy meeting demands. Currently, the Company sells its product through its e-commerce outlets. It is also working with a larger retailer with an expectation of them accepting CELLF as a new product offering. If you are feeling sluggish and lack energy throughout the day, CELLF can help. Mikra Cellular Sciences is a Lifeist Wellness, Inc. subsidiary that develops, produces, and sells bioactive consumer products. The on-screen QR code is available during the show; download or visit Mikra Cellular Sciences – https://wearemikra.com/. The interview originally aired on September 5, 2022.
Mr. Alain Ghiai, Chief Executive Officer of Sekur Private Data, Ltd. SWISF SKUR GDT, is on tonight's New to The Street TV talking with Host Jane King about the Company. Sekur Private Data, Ltd. is Swiss-hosted cybersecurity and internet privacy solutions provider for secure communications and data management. Alain informs viewers about a website, threatpost.com, an excellent resource to learn about current and ongoing cybersecurity hacks. The most recent comes from Telegram and Discord, with hackers gaining access to end-users' devices through the apps' built-in features. Hackers exploited Telegram's mass broadcasting feature, which enabled them to steal information. SekurMessenger, with its SekurSend feature, is a solution for individuals and businesses looking for an encrypted close-loop program that ensures privacy. In October 2022, Sekur expects to roll out SekurMessenger for companies and organizations as an enterprise platform with administrative capabilities that onboard their personnel quickly, efficiently, and cost-effectively. The encrypted close-loop private and secure message system platform gives a must-needed solution for businesses/organizations constantly under hack alerts. Alain told viewers to expect new product rollouts/upgrades, video tools, and website changes throughout the fall of 2022. The Company owns, controls, and operates its servers in Switzerland, a country with the most stringent privacy laws in the world. Sekur Private Data, Ltd. never mines/sells data, doesn't use 3^rd party software/hardware, and the Company's built its entire culture around privacy and security. The on-screen QR code is available during the show to download more info or visit Sekur Private Data, Ltd. – https://www.sekurprivatedata.com/ and http://www.Sekur.com.
About Soho Properties:
Soho Properties is a Manhattan-based, privately held real estate development and investment firm founded in 2003 by Sharif El-Gamal. Since its inception, Soho Properties has been leveraging a multicultural academy of talents to expand frontiers within real estate. From acquisition to construction, Soho's decision-making process is a strategy designed to maximize results. Corporate insights are from first-hand experiences. Soho Properties utilize the expertise of award-winning globally recognized architects, engineers, and industry specialists to guide their projects, and they operate in a fully transparent process that cultivates creativity. Through unrelenting perseverance and intellectual foresight, Soho Properties will continue to revamp the urban landscape – https://sohoproperties.com/.
About CEEK VR (CRYPTO: $CEEK) ($CEEK):
As an award-winning developer of premium social virtual and augmented reality experiences, CEEK VR is an all-inclusive Metaverse where creators can own, build, and monetize their experiences in virtual worlds using $CEEK, the in-world utility token for the CEEK Metaverse. CEEK has distributed content for global superstars such as Lady Gaga, Ziggy Marley, Daddy Yankee, Luis Fonsi, Future, and Demi Lovato. Part of CEEK's mission is empowering creators with the tools needed to generate new revenue streams from their artistry digitally. CEEK prides itself on helping music artists, athletes, event creators, and makers create exquisite, direct-to-fan experiences that delight and drive long-term sustainable engagement within existing and emerging virtual worlds. CEEK simulates the communal experience of attending a live concert, a sporting event, and other ‘money can't buy exclusive experiences with friends from anywhere at any time – https://www.ceek.com/.
About Mikra Cellular Sciences:
Mikra Cellular Sciences ("Mikra"), a division of Lifeist Wellness, Inc. LFST (FRANKFURT: M5B) NXTTF, is a breakthrough Company seeking to unlock cellular potential and maximize the health of humans. Mikra intends to bridge the scientific gap between cellular health and consumer wellness and focuses on one's health at the cellular level. Human cells are responsible for the overall functionality of human biology. Mikra continues to develop products that can enhance cellular absorption of key and need minerals and nutrients to improve health and wellness. CELLF™ product is clinically tested and engineered to bring balance to the body and mind on a cellular level –https://wearemikra.com/. Lifeist Wellness, Inc. LFST (FRANKFURT: M5B) NXTTF is sitting at the forefront of a post-pandemic wellness revolution, leveraging the advancements in science and technology to build breakthrough companies that transform human wellness. Its portfolio business units include CannMart, a B2B wholesale distribution business that facilitates recreational cannabis sales to Canadian provincial government control boards; CannMart Labs, a BHO extraction facility for the production of high-margin cannabis 2.0 products; the CannMart.com marketplace, which provides US customers with access to hemp-derived CBD and smoking accessories; Australian Vapes, the country's largest online retailer of vaporizers and accessories; Findify, a leading AI-powered search and discovery platform; and Mikra, a biosciences and consumer wellness company seeking to develop innovative therapies for cellular health. Information on Lifeist and its businesses – www.lifeist.com, www.cannmart.com, www.australianvaporizers.com.au, www.wearemikra.com, and email: ir@lifeist.com.
About Sekur Private Data Ltd. SWISF SKUR GDT:
Sekur Private Data, Ltd. SWISF SKUR GDT is a Cybersecurity and Internet privacy provider of Swiss-hosted solutions for secure communications and secure data management. The Company distributes encrypted emails, secure messengers, secure communication tools, secure cloud-based storage, disaster recovery, and document management products. The Company sells and serves consumers, businesses, and governments worldwide through approved wholesalers, distributors, and telecommunications companies. Contact Sekur Private Data, Ltd. at corporate@globexdatagroup.com or visit  https://www.sekurprivatedata.com and  https://www.sekur.com.
About FMW Media: 
FMW Media operates one of the longest-running US and International sponsored and Syndicated Nielsen Rated programming TV brands, "New to The Street" and its blockchain show "Exploring The Block." Since 2009, these brands have run biographical interview segment shows across major U.S. Television networks. The paid-for-TV programming platforms can potentially reach over 540 million homes in the US and international markets. FMW's New to The Street / Newsmax TV broadcasting platform airs its syndication on Sundays at 10 -11 AM ET. FMW is also one of the nation's largest buyers of linear television, long and short-form paid programming – https://www.newsmaxtv.com/Shows/New-to-the-Street & https://www.newtothestreet.com/.
Forward-Looking Statements Disclaimer:
This press release contains forward-looking statements within Section 27A of the Securities Act of 1933, as amended, and Section 21E of the Securities Exchange Act of 1934. In some cases, you can identify forward-looking statements by the following words: "anticipate," "believe," "continue," "could," "estimate," "expect," "intend," "may," "ongoing," "plan," "potential," "predict," "project," "should," "will," "would," or the negative of these terms or other comparable terminology. However, not all forward-looking statements contain these words. Forward-looking statements are not a guarantee of future performance or results and will not necessarily be accurate indications of the times at which such performance or results are achieved. This press release should be considered in all filings of the Companies contained in the Edgar Archives of the Securities and Exchange Commission at www.sec.gov.
CONTACT:
FMW Media Contact:
 Bryan Johnson
 +1 (631) 766-7462
 Bryan@NewToTheStreet.com
"New to The Street" Business Development Office
1-516-696-5900
Support@NewtoTheStreet.com
A photo accompanying this announcement is available at https://www.globenewswire.com/NewsRoom/AttachmentNg/dab5e9b7-c1a6-4134-884c-dfe858b45420

© 2022 Benzinga.com. Benzinga does not provide investment advice. All rights reserved.

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Object storage software vendor MinIO’s CFO Garima Kapoor claims Nutanix is breaking the terms of its open-source license.
Update: Nutanix provides expanded statement responding to MinIO’s allegations. 21 July 2021.
Kapoor reckons the Nutanix Objects software, introduced in 2018, is built around MinIO object storage. This has not been disclosed to its users, which puts Nutanix, she says, in continued violation of the Apache v2 license and, she believes, the GNU AGPL v3 versions of MinIO.
“For the past three years, we have tried to resolve the license compliance issues in good faith discussions with Nutanix. However, we have not made meaningful progress,” she writes.
“We have informed Nutanix that we are terminating and revoking any license or sublicense under Apache v2 and the AGPL v3 in accordance with the terms of those licenses.” In other words, MinIO is saying Nutanix no longer has the right to distribute its object storage software.
To hammer that nail home more firmly: “We have requested  that Nutanix stop the copying and redistribution of any forked software where they have failed to convey MinIO’s original license headers and the text of the license, as well as the included patent and copyright licenses, to its customers.”
From now on, customers using Nutanix Objects “may not be on the latest version of the MinIO Object Storage Software, and… may not be receiving adequate IP licenses from Nutanix” with potenital but undefined legal and security risks.
MinIO backs up its claim by showing how to reveal Nutanix’s use of MinIO software:
The screenshot above shows the MinIO object storage server binary in Nutanix’s object controller pod. Kapoor says: “Nutanix just put a wrapper around a modified version of the MinIO binary inside their object storage platform. Nutanix also did not disclose the usage of MinIO in their Open Source Disclosures or EULA to their customers.”
This is, on the face if it, a disagreement that could be ended in minutes by Nutanix fulfilling the Apache v2 and GNU AGPL v3 license conditions as MinIO desires. Why it has not done so and held up a resolution of this argument for three years is hard to understand. Surely it does not want to appear to be deceiving its customers.
Back in November 2019, we wrote: “Nutanix Buckets S3 adapter software is based on the open source Minio software stack, as this Nutanix document explains.” The link to the Nutanix document now elicits a “Sorry. This page does not exist yet” response.
We asked Nutanix to comment. A spokesperson told us: “Nutanix has a long history of openly documenting our architecture in the freely available Nutanix Bible, and we’re committed to open-source software and stewardship of the open source community, actively participating in various projects.  We are surprised by the list of allegations, but we take any allegations seriously and are looking into these claims.”
We have read the Object Services part of the Nutanix Bible and can find no reference to MinIO there.
A second Nutanix statement said: “Nutanix strives to implement unique features and innovative capabilities to delight our customers. In doing so, we recognize the value of the open source communities and take our participation and stewardship very seriously. 
“With respect to some recent allegations in a blog that we may have used software in possible violation of an open source license in our Objects product, please note that Nutanix stands behind our products, including any open source that we incorporate into them, and commits to indemnifying our customers against intellectual property claims arising out of the use of our products, should the need ever arise.
“We will be reaching out to engage with the blog’s author promptly and will continue to update the community here.”

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Product lifecycle management (PLM) is an enterprise discipline for managing the data and processes involved in the lifecycle of a product, from inception to engineering, design, manufacture, sales and support, to disposal and retirement.
PLM brings together people, data, processes, and business systems to aid an organization’s ability to develop, market, and support its products. It was born at American Motors Corporation (AMC) to speed up the company’s product development process, in particular around the development of the Jeep Grand Cherokee. As part of the process, AMC turned to computer-aided design (CAD) and implemented a product data management scheme in which all drawings and documents were stored in a central database. AMC also added a new communication system to enable better collaboration and reduce the number of engineering changes required. After acquiring AMC, Chrysler implemented PLM throughout its enterprise, resulting in development costs that were half the industry average.
Modern PLM is fundamental to the creation of a digital thread, which software and services company PTC defines as a closed loop between digital and physical worlds, following a single set of related data as it weaves in and out of business processes and functions to enable continuity and accessibility.
Data management company, Active Sensing, says PLM should be thought of as both a repository for all information that affects a product and a communication process between product stakeholders, including marketing, engineering, manufacturing, and field service. As such, PLM as a discipline refers as much to the processes involved in managing a product’s lifecycle as to the technology and data involved in doing so.
To organize the information and processes involved in a product’s lifecycle, most organizations adopt a PLM solution to do the following:
PLM helps organizations get products to market faster, create higher-quality products, improve product safety, increase sales opportunities, and reduce errors and waste.
Investopedia says the benefits of PLM include:
By simplifying, organizing, and integrating data, PLM gives manufacturers a detailed view of each product. PLM solutions vendor Propel says the methodology and solutions can help manufacturers maximize efficiency and profitability in numerous areas:
While product development can be described in many ways, SAP says the typical product development cycle consists of five phases.
Concept and design: This is the ideation phase in which the product is envisioned. A product’s requirements are defined in this phase, based on factors such as competitor analysis, gaps in the market, or customer needs.
Develop: Detailed design of the product occurs in this phase, including necessary tool designs. It includes validation and analysis of the planned product, and prototype development and piloting. This process generates feedback on further necessary refinements.
Production and launch: This phase takes the feedback from the pilot to create a market-ready version of the product. It includes scaling production, launch, and distribution to the market.
Service and support: This phase kicks in after the product launch and includes all customer service and support efforts.
Retirement: This phase occurs at the end.
PLM software helps organizations manage the information and processes of a product or service across the supply chain, including data from items, parts, products, documents, requirements, engineering change orders, and quality workflows. It also enables teams to collaborate with partners and customers. Siemens defines PLM software as an information management system that integrates data, processes, business systems, and people in an extended enterprise. Here are some of the current top PLM vendors, according to Software Testing Help:
Arena’s cloud-based enterprise platform focuses on unified product and quality processes. Its features include integration with ERP, bill of materials (BOM) management, supplier collaboration, compliance management, and more.
Autodesk’s Upchain is a cloud-based product data management and product lifecycle management software that targets small and midsize companies with built-in workflow management and project dashboards. It’s been designed to overlay existing legacy technology such as CAD.
Autodesk also offers Fusion 360 Manage, aimed at three industries: industrial machinery and products, consumer electronics and high-tech, and automotive suppliers and components. It provides real-time access to product data and represents it graphically.
Oracle’s Fusion Cloud PLM platform leverages analytics, IoT, AI, and ML to deliver digital twin and digital thread capabilities.
Propel is a cloud-based PLM system designed to be easy to customize and use. It has quality management, change management, requirements management, BOM management, and project management features.
PTC’s Windchill offers a portfolio of PDM and advanced PLM applications. It boasts an open architecture to make it easy to integrate with other enterprise systems, including IoT.
The SAP PLM application is part of the SAP Business Suite. It’s best known for the ease of creatin of BOM and integration with ERP.
Siemen’s Teamcenter software is aimed at organizations of all sizes and is known for its change management features and CAD integration.
Thor Olavsrud covers data analytics, business intelligence, and data science for CIO.com. He resides in New York.
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