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signNow vs Citrix RightSignature: Electronic signature software comparison
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Citrix RightSignature and signNow provide e-signature features and capabilities to organizations, but which one is best for your needs?
Citrix RightSignature and signNow are two of the top e-signature and document management solutions, each offering its own set of features and capabilities to its users. This article provides an analysis of some of the common and varying aspects of these e-signature tools to determine the best option for your document management needs.
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signNow is a cloud-based SaaS platform that provides e-signature and document management solutions.
Citrix RightSignature is an electronic document signature solution that supports users in creating, sharing and returning their e-signature documentation.
With signNow, users can create templates for e-signatures right on the platform. They can do so by uploading documents from their device or cloud storage space, or by turning their existing documents into templates. The drag-and-drop fillable fields can be utilized to indicate areas for signatures, dates and other text to be filled out by the signer. Users can alter template field sizes with the Adjust Size tool and place dropdowns and checkboxes on their document templates. Users can even create annotations and comments on the document for signers and users to reference. Finally, the completed template can be saved or shared with other team members within the system.
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RightSignature enables users to create template documents to be used and shared with their team. They can do so by uploading a file from their computer or cloud, preparing the document and designating the sender roles. These roles should include the titles of the parties that will sign the cloned copies of the template. With the Tools menu, users may edit and customize their signNow templates. Next, they can drag form fields to their document, which encompasses text fields, date boxes, collect payment fields, signature boxes, initials, checkboxes and attachment fields. Once completed, the template will be accessible to every user on the RightSignature account.
The signNow system utilizes both in-app and email notifications. These notifications keep users informed about the document updates. In addition, they help users keep track of document activity and Audit Trail. Users can also set up email notifications for recipients within the Advanced Options for signature invites. These automated emails will remind recipients to sign their documents before the document expires, and they can be set to occur any day before the expiration date.
RightSignature users can set their documents to provide automatic notifications to signers that will remind them to sign their documents if they have yet to do so. The reminder emails will contain secure signing links, and RightSignature provides a 30 reminder limit per document for each signer. Users can configure these to send email notifications to signers weekly or daily, or users can disable them within their account settings. Users may also choose to manually send additional reminder emails by selecting the pending document within the system. Once the document has been executed, voided or expired, the system will no longer send reminders.
Once users have created their documents in signNow, they can generate a full signing link for document embedding. This is done by first creating a signature invite to eSign the document, setting up restricted scope access and generating a signing link. For signers using iOS and Android devices, an alternative signing link may also be used to provide e-signature signing capabilities via the mobile app automatically. With the help of signature invites and signing links, signNow users can speed up document turnaround from days to hours. Alternatively, users can also integrate signNow’s capabilities with their applications by using the signNow API.
RightShare also enables its users to embed electronic signature documents and templates into their websites. By selecting “Embed in Website” on their template details screen, the system will lead users to the Generate Embed Code screen, where they can review and edit the settings of their embed codes. These configurable settings include the embed display type and methods to identify the signer through email or SMS. Users can also configure these embeds with limits on the number of times the link can be used or establish the number of days that signers may use the link. Once this has been completed, the solution will create an embed code for users to paste into their website’s editor.
The signNow API enables users to develop eSignature workflows to fit their organization’s needs. Once users create an account and receive a sandbox API key, they can use the platform to set up documents, create signature invites and develop their workflows. Users can integrate their eSignature workflows using SDKs for Python, PHP, Java, C# and Node.js.
signNow’s mobile-friendly API allows for documents to be signed and sent for signature remotely. This way, users can send role-based signature invites, embed their documents to their websites and apps, share files and even collect payments wherever and whenever. With PHP SDK using the API, users can automatically fill out forms for signing.
The Citrix Electronic Signature API helps developers automate and integrate electronic signatures with their workflow processes to fit their specific needs. Users can generate custom documents, request signatures, receive status notifications on signatures and export their documents and data. They can also add and embed signatures and documents to their applications and websites.
RightSignature API workflows involve the utilization of reusable templates or one-off document sending requests. Developers who wish to use the Citrix RightSignature API gain access to the Citrix API community. APIs are authenticated with one of two protocols, the private API token or the Oauth 2.0 protocols, to ensure security.
Consider each key feature of the tools and how well they would serve your organization. Organizations with fast-paced workflows may benefit from signNow’s in-app notifications, which can send users workflow updates and alerts instantly through the app on their phones. Or maybe your organization utilizes its official website to provide signer’s documentation: In that case, RightShare’s simple embedding capabilities and advanced setting options may make it the better option.
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signNow vs Citrix RightSignature: Electronic signature software comparison
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As we migrate deeper into the digital world, having the best document management software to keep track of your documents should be a priority. In this article, we narrow the best services down to five, helping you choose the best platform for your business.
It’s important to have an effective document management system in place, but what is the best document management software to use? We’re going to answer it by sharing some of the top options available.
If you’re unfamiliar with a document management system, it’s a place to store your business documents. Prior to the digital era, paper files were the only way to keep a document management system. Today, companies store digital documents on hard drive, servers and online, thanks to cloud computing.
As a result, there are countless document management software companies wanting you to buy their product. To help reduce choice overload, we’ve used our experience to suggest the five best document management systems and software options. Let’s take a look.
For all-round usability and available features, we recommend Egnyte as the best document management software.
Google Drive offers cloud storage that doesn’t specifically target document management. While it does allow you to create, store and share documents, we wouldn’t recommend it to those looking for a dedicated document management system.
In today’s world, electronic document management is the best way to manage data. It decreases the likelihood of human error, theft and unauthorized access. Digital document management also makes it much easier to sort and access your files.
OneDrive isn’t a DMS. However, Microsoft does have a document management system in the form of SharePoint.
Companies that create document management software try to offer quirky features that the user can take or leave; it’s a way to stand out from the ever growing crowd. However, there are certain features that must be at the core of any of the document management solutions worthy of your attention.
As we’re focusing on digital document storage, the primary feature must pertain to security. Services offering the most robust security, while putting the user first, are going to take the lead on being the best providers.
From there, you’ll need software that allows you to easily organize and access documents, while also offering some control over access to previous versions of your business documents. Once services start adding sharing, collaboration and communication tools, they’re on the right path to becoming a market leader.
Our selection of document management systems aims to offer the most highly rated products on the market, while also giving you enough diversity to find the right solution for your business needs.
As always, we wouldn’t recommend anything we wouldn’t use ourselves, so you can have peace of mind that our selection is done with confidence in each of the solutions. We have also compiled a comprehensive document management practices guide to help you use the features of the service you choose.
To make your choice as easy as possible, we’re going to break down each of the five document management systems and highlight the positives and negatives of each service. Where possible, we’ll also share how much a service costs. However, some providers are not forthcoming with their prices until you’ve had a call with the sales team.
More details about Egnyte:
Pros:
Cons:
Egnyte is far more than your standard document management software. Along with providing a home for your business documents, the platform also lets you manage other business needs such as daily tasks.
While experience is a plus with some document management software, even novices will be able to get this software up and running. Egnyte has designed an easy-to-understand platform that takes a few minutes to activate, depending on how many users you have.
Beyond ease of use, the platform offers all the standard security measures to keep your critical business documents safe and away from prying eyes. Egnyte uses AES 256-bit encryption for all files uploaded to the cloud, both in transit and at rest.
There’s no zero-knowledge encryption, but the silver lining of that is having more third-party app integration, giving you more tools to run your business.
The best document management software doesn’t just offer a space to store documents — it also allows you to create them. The advantage of going with Egnyte is that you can integrate document creators such as Google Docs and Microsoft Word, meaning you don’t need to leave the platform to create new business documents.
With that, you’re able to collaborate with other users on documents, in real time and without delay. Egnyte has also made file sharing easy and its search functionality allows you to get to your documents quickly.
On top of what we’ve already mentioned, Egnyte has some smart automations that make the service a joy to use. For example, frequently viewed documents will come up in your suggestions, allowing you to access them without searching. You can also lock files to ensure only authorized users within the business can access them.
Considering all that’s on offer, Egnyte positions itself at the forefront of the document management software market. Its limited storage space (it maxes out at 1TB) may make it a no-go for large businesses.
However, for small or medium-sized businesses looking for the best document management software, it’s a fantastic option. You can learn more about the service by reading our full Egnyte review.
More details about DocuWare:
Pros:
Cons:
Founded in 1988, DocuWare is one of the OGs of the document management software world. With that, it has been able to develop a platform that allows companies to effectively create and manage their documents.
File management is some of the best we’ve seen, with DocuWare offering several options when it comes to categorizing documents and sorting them into a specific order. If you’re migrating your paper documents into the cloud, DocuWare offers a PaperScan app that’s free to all users. Simply scan your document and it will instantly upload to the DocuWare cloud.
One downside to DocuWare is that there’s no desktop support for macOS. That’s frustrating, as it means macOS users won’t be able to manage their documents from their desktop, instead needing to work solely through the web browser and mobile applications. We can’t figure out why desktop support isn’t available, especially when it’s already available for Windows.
Because DocuWare is feature-heavy, it may be a little confusing at first, especially for those new to using document management systems. On the plus side, DocuWare offers tons of training tools, including ongoing video training for all its users.
Beyond basic document creation, DocuWare offers several templates that cover almost all business needs. Users can create employee onboarding documents, invoices and contracts, with the latter offering digital signatures for more efficient signing.
While some of the templates need a little customization, they’re all pretty much ready to use right out of the box. It’s little features like this that enable a more organized and efficient workflow for your business.
For those looking for a seasoned document management solution, DocuWare certainly gives you what you need. The software targets all types of businesses, and its in-depth training support will ease the concerns of anyone overwhelmed by what’s on offer.
Having mobile access means users can get to and manage documents on the go, and the web browser app provides a pleasant user experience. We would welcome macOS support in the future, and more transparency on pricing. However, even without them, DocuWare has more than enough going for it for us to recommend the service.
More details about M-Files:
Pros:
Cons:
M-Files aims to appeal to a wide range of business customers. At first glance, users may be overwhelmed with all that’s on offer. The reality is that once you strip away all the sales jargon, M-Files provides a simple space for your documents. The question is, is it a good document management system?
Yes; M-Files comes with all the required features that help users manage their documents. Unlike traditional services, rather than sorting documents in standard folders, M-Files has gone for a more innovative approach. Users can organize files through keywords, tags and categories. It also comes with a highly accurate search function for quick access to documents.
The service has version control that allows users to access older versions of documents and reinstate them should they wish. You can also give specific authorized users the ability to access older versions of documents, meaning no unauthorized users can tamper with documents.
M-Files gives users the best of both worlds. Not only does it come with cloud storage that allows you to access your documents from multiple devices and locations, it also offers on-premise storage for those who want a tangible storage solution.
By having both options, you limit the chances of losing your documents. Cloud storage ensures file access in the event of a disaster in your office. An on-premise solution, on the other hand, gives you a little more control over security and ensures your files remain intact should you fall victim to an extremely rare cloud malfunction.
M-Files certainly has all the criteria we look for when considering the best document management software. Its hybrid approach makes it appealing to those who welcome cloud storage but still want an old-school approach.
Some users may be put off by its innovative approach to file management; however, once you’ve spent some time with the platform you’ll quickly get used to how it functions. Like DocuWare, M-Files offers plenty of ongoing support, including a podcast that keeps users updated on new features.
If you’re looking for a service that comes with every possible feature you can think of, and you don’t want to compromise on quality, M-Files will likely be the route you should take.
More details about SharePoint:
Pros:
Cons:
SharePoint is one of the leading document management software solutions. While offering standard document management, SharePoint can also serve as a company intranet. With the software, you can keep all users up to date on business processes and developments. You can also create subsites that focus on a specific topic or business need.
Each subsite can have its own document management section that allows you to drag and drop, create and upload files solely to this section of your SharePoint account. Users can add labels and tags to help categorize documents, which in turn makes them easier to find when each user accesses the subsite.
Thanks to SharePoint’s smart automations, users can program automated notifications to specific users any time a new document is created or an existing document is edited, including which users made or modified the document.
The option to “auto approve” specific documents is available, meaning selected users can authorize a document without physically doing anything.
As this is a Microsoft product, users on the Office 365 E3 plan (one of the “enterprise” options for Microsoft 365) gain access to all of Microsoft’s tools and software. In addition to SharePoint, users can access Word, Excel and PowerPoint, allowing you to create documents in one space.
On top of that, users gain access to communication tools such as Skype, Yammer and Teams. This may be overkill for some, but for those looking for something more than a basic document management system, the tools on the Office 365 E3 plan will certainly make it easier to manage comms across your organization.
We like SharePoint, but we’d prefer that Microsoft scaled down its complexity or at least offered more tutorials to make it usable for the new or inexperienced user. Even those who know document management software like the back of their hand may experience some stumbling blocks, but should move past them with relative ease.
Because of its in-house integrations on the higher end plan, document creation, file sharing and communication is second to none and those looking for an all-in-one workstation should certainly consider Microsoft’s take on document management software.
More details about Hightail:
Pros:
Cons:
People reading this article may only be looking for a space to store and manage standard business documents, such as Word documents and spreadsheets. Hightail offers that, but it also offers a platform that should interest anyone working with images and video as well.
Let’s begin with how it serves as a standard document management software. Hightail has opted for a minimal design that’s in touch with modern themes and aesthetics. This in turn makes it easy to sort and manage your documents, and to categorize specific projects.
One downside is that detailed file organization is only available on Teams and Business plans. However, one advantage Hightail has over the likes of SharePoint is that it offers unlimited storage across all its paid plans. This is great if you’re working with a large number of documents and users, and if you’re going to use the service for images and video.
Hightail is a great option for file sharing, especially if you’re working with video and images. Like with documents, Hightail also lets users select certain sections of images and videos, leave feedback and offer real-time comments for other users.
Again, this feature won’t appeal to those looking for a standard document management solution, but for creative agencies that also work with videos and photographs, it’s certainly going to have value.
Although Hightail is far from the best document control software, it offers something different which we feel justifies its place in this selection of the best document management software. Its free plan also earned it a spot in our best free document management software article. It’s easy to use, and its fresh design also provides an enjoyable user experience.
Hightail does many of the basics — although we admit the other options do them better — while also offering exciting features for the creative mind. If videos and photos are your thing, and you don’t need the bells and whistles that come with the options above, Hightail may be the best choice for you.
We’re confident this article will help you decide which is the right document management software for you and your business. Whether you want cloud-based software or physical on-premise storage, all the services above will keep your documents safe, secure and easily accessible.
Before committing to one of the options, consider what your business needs are beyond storing documents. Do you want automated workflows? Would you benefit from a service with the best collaboration software tools? Do you want a platform that acts as a robust workstation and project management tool?
Read our document management vs content management guide to learn how the two differ and which one suits your needs.
In our opinion, Egnyte is the platform that comes closest to covering all user needs, while also being an exceptional piece of document control software. With that in mind, Egnyte remains our number one choice in this article.
Which is your favorite document management software? Which service should we have included in this article? Let us know in the comments below. Thanks for reading.

We are a professional review site that receives compensation from the companies whose products we review. We test each product thoroughly and give high marks to only the very best. We are independently owned and the opinions expressed here are our own.
Because the Cloudwards.net team is committed to delivering accurate content, we implemented an additional fact-checking step to our editorial process. Each article that we fact check is analyzed for inaccuracies so that the published content is as accurate as possible.
You can tell that an article is fact checked with the Facts checked by symbol, and you can also see which Cloudwards.net team member personally verified the facts within the article. However, providers frequently change aspects of their services, so if you see an inaccuracy in a fact-checked article,. We strive to eventually have every article on the site fact checked. Thank you.

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The industrial and enterprise-grade AI software company Beyond Limits has acquired Altec Products, Inc., which is a leading provider of integrated document management and workflow solutions. According to Beyond Limits, the new acquisition will help accelerate product growth and drive digital transformation in new markets. 
Beyond Limits is working towards creating “world-class solutions for businesses that improve performance and enhance human-decision making.”
AJ Abdallat is CEO of Beyond Limits. 
“At Beyond Limits, we believe in the power of artificial intelligence to amplify the talents and capabilities of people,” said Abdalla. “Our Cognitive AI solutions are used across energy, manufacturing, and healthcare sectors to tackle the toughest challenges and help individuals make faster, more efficient decisions to manage risk and drive profitability. Altec’s technology and approach to streamlined digital operations was a natural fit with our approach to AI, and we’re very excited to bring new value to the market together.”
Altec is a provider of powerful and digitally integrated document and workflow solutions, with DocLink being its main product. DocLink assists companies in managing their data, documents, and processes while also assisting them in digital transformation. The solution delivers major benefits measured by accelerated approval cycles, missed deadline elimination, and human error reduction thanks to its tight ERP integration. 
Through this process, companies can achieve improved access, visibility, and control over data and documents. It also improves processes for customers, employees, and suppliers. 
The new acquisition of Altec further helps Beyond Limits develop strategic partnerships and integrations built around digital transformation and AI-readiness in many key sectors. With its industry reputation, product offerings, and loyal customer base, Altec provides new product and market opportunities while also accelerating growth.
Don Howren is President and Chief Operating Officer for Altec. 
“We are excited about the next stage in our growth with Beyond Limits, especially as we share a common focus on delivering long-term value to our customers,” said Howren. “Our partnership with Beyond Limits will help us further energize our business and accelerate opportunities, and I look forward to working with our management team and dedicated employees to reach the next level of our company’s growth. In that context, we remain focused on developing world-class products and providing unrivaled customer service and support.”
Altec will keep offering core document management and workflow solutions directly to the market, and it will operate as a wholly-owned subsidiary of Beyond Limits. Financial details of the transaction were not disclosed.
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At Virtru, we believe that the ability to securely share data is essential — and that privacy is a human right that must be protected. It’s a mission we have stuck by since we started in 2011, and sees us supporting over 7,000 organisations worldwide to protect their most valuable asset, their data, with Zero-Trust security and powerful, granular policy controls that tie identity to data, everywhere it moves.
Now, Virtru is giving developers a new way to build security directly into their own applications. Our new open source project, OpenTDF, enables developers to build Zero Trust data controls directly into the apps they create. Developers can access the OpenTDF project on GitHub.
OpenTDF is a versatile security toolkit that can be used to govern sensitive data as it flows through documents, IoT sensors, video feeds, and multi-party analytics. Examples of how developers can leverage OpenTDF include:
OpenTDF is based on the Trusted Data Format (TDF), created by Virtru’s Co-Founder and CTO, Will Ackerly. TDF has long been an open spec for secure data sharing in the intelligence community, and the release of OpenTDF makes key capabilities of TDF more accessible to developers across public and private sectors, equipping them to build security and privacy into their applications from the ground up.
“Just as PDF helped accelerate digital document sharing, TDF is poised to become the standard method for securely sharing sensitive data. TDF keeps rightful owners in sovereign control of information they share regardless of file type, application of origin, or authentication mechanisms.” Will Ackerly, CTO and Co-Founder of Virtru.
We look forward to seeing what you create with OpenTDF. You can learn more about OpenTDF here. To start building, access our GitHub repo here.
Tags: cyber security, cybersecurity, open source, open-source, opentdf, security, tdf, trusted data format, virtru, zero trust, zero-trust

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The rise in remote workforces has prompted many organizations to search for a viable document management system.
But to justify its adoption, an organization must study the DMS tools and ensure that they meet the organization’s needs. With more options becoming available due to improved technology and awareness, it can be difficult to know what to look for.
Document management systems help teams go beyond the limits of paper-based workflows to bring all their business systems online. They also provide a more structured alternative to simple file management systems that improve security, sharing and connectivity across workflows and applications.
A document is the universal API of business information exchange. Every business document, including invoices, contracts, bills of materials and purchase orders, is packaged into universal-sized pieces of paper. Document management systems bring order and consistency to these manual processes.
The need of every enterprise is different. Smaller companies might appreciate the opportunity to digitize manual and physical processes. Larger firms may appreciate new capabilities for integrating document data across various customer, financial, legal and compliance workflows more efficiently and with a higher level of granularity. And these more sophisticated capabilities are becoming more accessible and cost-effective thanks to improvements in AI, robotic process automation (RPA) and the cloud.
A document management system is a critical step in automating business processes. Timeshatter, a timeshare negotiations consultancy, turned to a document management system to improve complex workflows around timeshare contracts.
Implementing a document management system helped eliminate human error, according to Timeshatter CEO Brian Donovan. It also improved access and reduced the time spent ruffling through filing cabinets to find documents.
Companies with a high volume of critical documents will likely see the most significant gains from deploying a DMS platform.
Ephesoft, an intelligent document management system vendor, sees significant adoption among financial services companies, healthcare organizations, government agencies, education institutions and manufacturing firms, according to Dave Beery, data science team lead at the company.
Intelligent document processing (IDP) is an emerging capability for further automating DMS capabilities. Key IDP enhancements apply optical character recognition to identify text, AI to interpret the layout and meaning of the text and RPA to automate document workflows. Along with that, the cloud improves document workflows and data exchange with other applications through more sophisticated APIs.
The combination of IDP and cloud can help organizations build more sophisticated AI and machine learning models. For example, financial companies can use IDP to automatically extract more granular data from bank statements, pay stubs, tax documents and other essential documents. This capability leads to more accurate models to predict credit risks, identify fraud and improve planning, said Sam Bobley, CEO and co-founder of Ocrolus, a financial document automation platform.
It is important to look for certain document management system tools to determine if a platform is the right choice.
Cloud access is crucial because it allows users to access all documents from any device. It also helps mitigate the risk that data cannot be lost or deleted, while permissions are a great way to enable and restrict document access to different people.
It is vital to ensure various ways to bring documents into the platform, said Eric McGee, senior network engineer at TRG Datacenters. It’s best to ensure that a document management system allows for documents’ input through different sources such as email, scanners, apps and bulk uploads, he said. And if it’s an essential source in an organization, the organization should investigate how seamlessly it works with the necessary workflows. For example, does email upload require an extra step, or could the accounts receivable team kick off an invoice payment process with a single click, or better yet, no clicks?
Document version control features can help teams coordinate changes for communicating about complex products, particularly in manufacturing, said Maximilian zur Muehlen, business strategy manager at VEM Tooling Group, an injection molding company in China. For example, teams may work on different documents, such as a bill of material or a procurement request. Robust version control features have helped zur Muehlen’s team identify and avoid communication hiccups when documents get out of step.
Security should be a top priority in any newly integrated software or technology. Things to look for include in-transit and at-rest encryption, support for role-based access, comprehensive audit trails and revision indexing abilities. These are all valuable for their own sake and to simplify compliance.
The more documents users add to the database, the more complex, in theory, it becomes to manage. Pay close attention to the tagging, rating and other categorization capabilities as these will help users locate the necessary files more efficiently.
Research the tools’ advanced document indexing capabilities. Proper document indexing improves document retrieval, access controls and reporting. Some of the most popular DMS document indexing features include metadata indexing, content recognition and indexing, version and revision indexing and automatic document numbering.
Tightly regulated firms may also want to consider pull printing support, which keeps documents from printing until users have authenticated themselves at the device, suggested Bob Burnett, director of B2B solutions deployment and planning for Brother International Corporation. This protects documents from being taken by unauthorized personnel and can help avoid large crowds around the machine, aiding employees in feeling more comfortable being back in the office after the pandemic.
RPA can help automate DMS workflows, but someone has to create the RPA bots manually. Hyper-automation is an emerging capability for automating the process of creating automation. Look for human-in-the-loop capabilities that can “watch” how people process documents. This can accelerate efforts to combine the benefits of AI, RPA and cloud initiatives, Bobley said.
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OpenText added more features to its Cloud Editions 21.4 fourth-quarter update. With the planned acquisition of Dallas-based email encryption company Zix for $860 million cash, email security features may soon follow.
OpenText does not have email encryption across its wide portfolio of enterprise content management, document security and process automation tools and applications, so Zix fills a gap. The deal is expected to close within 90 days.
“When we announce the closing of the acquisition, we will very quickly come up with plans for how we’d integrate and which areas it supports,” said Muhi Majzoub, OpenText executive vice president and chief product officer. “When the acquisition closes and this product becomes part of the OpenText portfolio, it will be a new product that we could integrate into many areas, including threat intelligence and document management.”
Tech acquisition prices have gone sky-high since last year as stock prices soar and many companies are flush with cash. Recent deals in the customer experience industry, for example, include Slack (almost $28 billion), SurveyMonkey ($4 billion) and MailChimp ($12 billion). In comparison, Zix is a “good deal,” said Deep Analysis founder Alan Pelz-Sharpe, probably in part because the email encryption company that caters to small and medium-sized businesses wasn’t profitable. OpenText must take on Zix’s estimated $200 million debt.
The Zix acquisition, Pelz-Sharpe predicted, will slot right into the OpenText product universe and fill an immediate need for its customers, some of which are large enterprises who didn’t support full-time remote workers before 2020.
“They have a lot of customers that maybe didn’t allow remote work before and sent their employees home,” Pelz-Sharpe said. “Suddenly, there’s a need among a mass of OpenText customers to employ email encryption.”
While OpenText released numerous Cloud Editions 21.4 features last month, more will be revealed on Tuesday at the company’s OpenText World virtual user conference. Among them is an integration with Google Marketing Platform, mostly an advertising and analytics cloud, to enable media management and high-volume email campaigns. OpenText has integrated its customer data platform with Google Marketing Platform, as well as its TeamSite web content management platform. This release is the latest in a years-long partnership between OpenText and Google Cloud that started in 2019.
Also new to OpenText Cloud Editions are developer tools for the OpenText Developer Cloud, which include API services and new consumption-pricing models as well as an improved developer site that consolidates available services that previously were spread across many sites.
Developers, Majzoub said, typically build apps that are connectors between OpenText applications and other applications on their networks to automate workflows. Increasingly, however, they’re building apps to tap into OpenText content services such as data security, document scanning or Intelligent Capture, which applies optical character recognition and machine learning classification to document ingestion processes.
Also new to Cloud Editions is an integration between Microsoft Office 365 and OpenText Core Content, a OneDrive and Box document cloud competitor. Pelz-Sharpe said that while Microsoft tries to induce Office365 users to store their files in OneDrive, many organizations whose enterprise content operations are built on OpenText or its competitors will never rip and replace massive online document repositories with OneDrive, so Microsoft must give its customers what they need: flexibility to save content where they want it, where they’ve set up their compliance and security workflows.
“Based on feedback that I’ve heard from [our] customers, they have been telling Microsoft that they don’t want the content always stored in a Microsoft system,” Majzoub said. “Their content strategy is to store in content suite in [OpenText] Documentum and Core Content. They want to keep that strategy, they want to drive it for the whole enterprise, and they don’t want to be forced to store the content in OneDrive or SharePoint.”
Don Fluckinger covers enterprise content management, CRM, marketing automation, e-commerce, customer service and enabling technologies for TechTarget.
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More than 50 vendors promote platforms as Microsoft SharePoint alternatives, so organizations that want to move away from Microsoft have myriad options.
SharePoint is a content management system (CMS), collaboration suite, web application platform and social network. While it is economical and offers much functionality, its on-premises version doesn’t easily migrate to its online counterpart. Customizations often don’t work, and federal compliance issues can prevent a full cloud migration. Organizations that wish to move away from SharePoint must first choose which functionality they need most, including collaboration, content management and in-house apps.
Explore seven of the top Microsoft SharePoint alternatives.
A Java-based Atlassian product, Confluence is a collaboration software that includes shared document editing capabilities — some versions have a comment function — and syncs content with mobile devices. Confluence includes team spaces, which enable small groups to collaborate, with shared calendars, workflow and task management functionality. Many user reviews also rank Confluence’s search engine highly. This product is compliant with GDPR, ISO 27001/27018 and VPAT.
Confluence offers three pricing tiers: Free, Standard and Premium. The first is free for up to 10 users per month, while Standard and Premium start at $5.50 and $10.50 per user, per month respectively.
Huddle is another collaboration software that features Microsoft 365 compatibility and direct access to edit files without the need to download then reupload them. Users can customize Huddle’s workspace and enable or disable work tabs, apply themes and add branding.
Huddle features a task monitor that can track progress in real time and includes version control capabilities, social collaboration and a content dashboard that learns user content preferences. Huddle is compliance-friendly, adhering to ISO 27001, FedRAMP and GDPR.
Huddle offers two subscription tiers: Huddle Plus — for smaller organizations with a minimum of 25 users — and Huddle Premier, for larger enterprises with a minimum of 100 users. Pricing is available upon request.
Glasscubes can benefit organizations that prioritize team collaboration, as it enables remote participation and collaboration with external partners. Users have said the UI is clear, accessible and easy to use. Glasscubes includes document management and review functionality, as well as reporting and statistics.
Due to its simplicity, it may not suit businesses with advanced requirements, like process approval, compliance management and third-party integration.
Glasscubes offers monthly and annual billing, separated into three tiers — Enterprise, Workgroup and Team — the lowest of which starts at $35 per month for five users automatically, with the option to add users for $3.75 per month individually.
Workspace — formerly G Suite — includes Google’s many collaboration and content management tools, like Hangouts, Calendar, Drive, Docs and Sheets. It encourages collaboration between participants in different locations, aims to increase employee efficiency and is easy to use.
After its rebranding to Workspace in 2020, Google has added cloud security features like client-side encryption, data loss prevention and labels for sensitive content. Many Workspace apps can also integrate with third-party security tools.
Workspace offers four pricing tiers, starting at $6 per user, per month. The tiers are Business Starter, Business Standard, Business Plus and Enterprise.
Samepage collaboration software — dubbed eStudio — emphasizes team communication and project management. Its management functionalities include task lists and agendas, file sharing that resembles Dropbox, chat and instant messaging.
The Samepage UI is simple, and all communications happen on a single page. It also has an API for expanded custom functionality, activity tracking, action item tracking, configurable notifications and automated scheduling.
Samepage offers five pricing tiers, starting at $39 per month for five users. The tiers are Mini, Seven, Pro, Plus and eXtreme.
Box is a cloud CMS that includes collaboration features for document group editing and approval workflows. It also has a project management toolkit that features central workspaces, task lists, project tracking and secure file sharing.
Box has various integrations with Salesforce, Microsoft and other business apps. Users can share links with other Box users to simplify collaboration. It offers mobile synchronization, security and device management. It is also compliant with ISO 27001/27018, HIPAA, the HITECH Act, GDPR and FINRA.
Box offers four pricing tiers on monthly or annual bases, starting at $15 per user, per month on the annual plan. The tiers are Business, Business Plus, Enterprise and Enterprise Plus.
Basecamp offers remote project management, has a user-friendly interface and can integrate with other business apps. The system’s content management features suit most business environments, and file management is drag-and-drop simple. Its chat functionality lets users communicate and discuss individual documents within the content, like SharePoint’s conversation capabilities. Users can configure collaboration workspaces and extend access to external partners with Basecamp.
As a collaboration tool, Basecamp can foster strong team communication. However, it does not include its own time tracking capabilities, so it may not benefit organizations that require full project management capabilities.
Basecamp offers two pricing tiers for personal and business use. Basecamp Business starts at $99 per month.
When Microsoft announced the end of SharePoint 2016, many experts assumed the vendor would permanently sunset the product after nearly 20 years. Yet, SharePoint has resurged. Microsoft infused it with new automation and custom app features that bridged it into the current Microsoft Azure tool set, which has increased its popularity.
Still, organizations may choose not to use SharePoint or prefer an alternative. Some reasons to choose a SharePoint alternative include the following:
Currently, cloud storage rules. Many organizations still rely on on-premises content storage, but communication tools that aren’t cloud-based are almost extinct.
A worthy SharePoint alternative should also have strong integration — like out-of-the-box APIs — with a broad range of other cloud platforms, including Azure, and adherence to a respectable range of compliance standards.
Finally, organizations should consider a platform’s tracking tools for collaborative work or document routing. As businesses rapidly automate processes, tracking tools become essential. Any organization that isn’t yet using them likely will soon.
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