The DMS allows introducing changes to the system only to the authorised users.
Only those with valid password and login can retrieve information from the documents what makes the system a secured place for confidential and fragile data.
From small to large organisations, IT ZONE PAKISTAN helps manage the information lifecycle by locating, capturing and storing information, automating business processes and improving efﬁciency.
Simply upload your electronic ofﬁce documents and emails directly into ITZone DMS cabinets, submit via document forms or place into special.
hot-folders. As well, an embedded scanning interface, for our Scanner devices, ensures that your paper documents can be seamlessly convert-ed into electronic records and automatically distributed or archived in the correct destination.
Once captured, DMS documents can be tagged with metadata entered by the user in addition to data extracted from barcodes and optical character recognition. ITZone DMS manages each document revision separately whilst intuitive features like paperclips and sticky notes allow users to tag documents with transitional data and context. Once added to the system, ITZone DMS document analysis engine extracts keywords from the content of the docu-ment, whilst building a high-resolution preview, ensuring that the correct information can be easily located without having to open the document.
ITZone DMS dynamic data lookup feature can retrieve and display data from any existing business system in your organisation, and embed into DMS metadata ﬁelds. Together with the approval and validation workﬂow, DMS keeps you in control of your information ﬂow.
IT Zone Pakistan will work with you to create an environment in DMS which is speciﬁcally tailored to your organisation. Document keyword forms, ﬁling structure, permissions and security as well as systems integration can be conﬁgured to meet your exact requirements.
All files are scanned, stored and backed-up in the electronic version what protects them from physical damage.
Reduced document storage costs
In our DMS, all the documents are stored in the form of electronic files on a server. This format eliminates the maintenance cost of cupboard archives.
Multi-step document validation and approval workﬂow improves efﬁciency with your business processes. More effective processing of documents like invoices, debt collection and other cash-related documents helps to control the flow of cash in the organisation.
Improved Internal Communication
By facilitating access to all information contained in documents within the company, the managerial processes become more effective and the workflow is smoother.
Easy administration of information
Easy access to information stored in diverse documents facilitates the workflow because it enables the retrieval of necessary documents in as many copies as needed.
As all documents are in electronic versions it is easy to share them within other coworkers and therefore pass the knowledge and improve the workflow.
It enables scanning, storage, retrieval, sharing, tracking, revision, and distribution of documents and hence information and data they contain.
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