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OFFICE HOURS

Mon-Fri 9:00AM - 6:00AM
Sat - 9:00AM-5:00PM
Sundays by appointment only!

Easily Manage Digital Content

Collaboration & Advanced

Search Functionality

FOR Managed Paperless Office

Maximize and Efficiency

Productivity, and Profitability

Document management is one of the precursor technologies to content management

Fully Web Based
FULL COMFORT

Workflows for reviewing approval and validation

Workflow for Document review and approval

Digitize
Documents Service

Security and Access Control
Version Control

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Do you Want Paperless Office?

SO WHY IT ZONE PAKISTAN DMS, ANYWAY?

CENTRALISED SOURCE OF INFORMATION

• Flexible retrieval of documents and information they contain
• Improved, fast and flexible search for information and data
Controlled and improved document distribution.

IMPROVED
SECURITY

• Administratively controlled access to data
• Disaster recovery

COST-EFFECTIVENESS

• Reduced or eliminated document storage costs
• Improved cash-flow

IMPROVED WORKFLOW

• Improved internal operations and communications
• Easy administration of information and data
• Preserved intellectual capital.

MAXIMISED CUSTOMER SATISFACTION

• Easier and fasted access to customer-related data • Faster and more effective customer service

Document Management System (DMS)

Your Gateway to Efficiency powerful yet easy to use, DMS has packed inside lots of sweet features that wait to be discovered.

OK! HERE'S HOW IT WORKS

planning & strategy

The document management platform needs to be an easy-to-use tool and not a burden on your staff or financial resources.

design & develop

we development process, a quality assurance professional participates in the design process to understand how the software will function.

test & deliver

This will make the entire process seamless and efficient, resulting in a system that delivers results immediately.

Document management - capture and control your paper and electronic information. Total Document Solution.

  • Capture

    Unlock and index information stored in paper documents, barcodes, electronics office files, email and multimedia.
  • Control

    Document versioning ensures critical data is never accidentally overwritten; security options restrict access to users and groups.
  • Workflow

    Multi-step document validation and approval workflow improves efficiency with your business processes.
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A Powerful Process

support The DMS allows introducing changes to the system only to the authorised users.
Only those with valid password and login can retrieve information from the documents what makes the system a secured place for confidential and fragile data.

From small to large organisations, IT ZONE PAKISTAN helps manage the information lifecycle by locating, capturing and storing information, automating business processes and improving efficiency.

Simply upload your electronic office documents and emails directly into ITZone DMS cabinets, submit via document forms or place into special.

hot-folders. As well, an embedded scanning interface, for our Scanner devices, ensures that your paper documents can be seamlessly convert-ed into electronic records and automatically distributed or archived in the correct destination.

Once captured, DMS documents can be tagged with metadata entered by the user in addition to data extracted from barcodes and optical character recognition. ITZone DMS manages each document revision separately whilst intuitive features like paperclips and sticky notes allow users to tag documents with transitional data and context. Once added to the system, ITZone DMS document analysis engine extracts keywords from the content of the docu-ment, whilst building a high-resolution preview, ensuring that the correct information can be easily located without having to open the document.

ITZone DMS dynamic data lookup feature can retrieve and display data from any existing business system in your organisation, and embed into DMS metadata fields. Together with the approval and validation workflow, DMS keeps you in control of your information flow.

IT Zone Pakistan will work with you to create an environment in DMS which is specifically tailored to your organisation. Document keyword forms, filing structure, permissions and security as well as systems integration can be configured to meet your exact requirements.

Disaster recovery

All files are scanned, stored and backed-up in the electronic version what protects them from physical damage.

Reduced document storage costs

In our DMS, all the documents are stored in the form of electronic files on a server. This format eliminates the maintenance cost of cupboard archives.

Improved Work-Flow

Multi-step document validation and approval workflow improves efficiency with your business processes. More effective processing of documents like invoices, debt collection and other cash-related documents helps to control the flow of cash in the organisation.

Improved Internal Communication

By facilitating access to all information contained in documents within the company, the managerial processes become more effective and the workflow is smoother.

Easy administration of information

Easy access to information stored in diverse documents facilitates the workflow because it enables the retrieval of necessary documents in as many copies as needed.

Intellectual Capital

As all documents are in electronic versions it is easy to share them within other coworkers and therefore pass the knowledge and improve the workflow.

STORE BRANDS
It enables scanning, storage, retrieval, sharing, tracking, revision, and distribution of documents and hence information and data they contain.

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